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Mazars Business Services India
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Secretarial - Assistant Manager

Secretarial - Assistant Manager

Mazars Business Services India

4 - 6 years

|

4 - 8 Lacs

Posted:1 day ago| Platform:

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Skills Required

executive assistant fixing appointments minutes drafting secretarial activities documentation regulatory compliance committee coordination agenda management company secretarial travel arrangements travel booking team leadership calendar management ea

Work Mode

Hybrid

Job Type

Full Time

Job Description

Role & responsibilities

Oversee day-to-day Secretariat operations on behalf of Head of Secretariat, ensuring timely and accurate delivery of secretariat support across multiple forums (currently 13), making day to day decisions to ensure smooth running of forums.
Remotely manage Secretariat team members based in the UK, including workload allocation, performance oversight, development support and advice.
Oversee the rolling annual committee meeting calendar, ensuring meetings and away days align with regulatory commitments and delegations of authority, and that the schedule reflects the required sequencing of events across multiple forums.
Manage and prepare forum meetings within direct remit, including agreeing agendas with the Chair, requesting papers, confirming quoracy, ensuring members and attendees have the relevant information, drafting minutes, maintaining the forum action log and saving files and data appropriately.
Build up an understanding of the material discussed and governance requirements to aid in the quality of the service you provide.
Adhere to the relevant processes, procedures and templates as required to provide a proper governance structure around the relevant boards.
Communicate effectively with senior UK stakeholders and to draft high-quality documents/emails.
Proactively manage multiple senior forums, looking ahead to identify issues and ways to mitigate them.
Ensure team responsibilities are met, taking a flexible approach to the duties required.
Work collaboratively with the Head of Secretariat and team members to improve efficiency, proactively developing proposals to streamline processes.
Work from Pune office or home, with potential for occasional travel to UK (once a year).

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Secretarial - Assistant Manager

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Mazars Business Services India

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