Executive Secretary

Role & responsibilities

1. Executive Assistance & Coordination

• Manage the executives schedule, appointments, meetings, and travel arrangements.
  
• Screen calls, emails, and correspondence, ensuring timely and appropriate responses.
  
• Prepare meeting agendas, minutes, and follow-up actions.
  
• Coordinate with internal departments and external clients on behalf of the executive.
  

2. Documentation & Communication

• Draft, review, and manage confidential documents, reports, and presentations.
  
• Handle official correspondence with clients, vendors, and government authorities.
  
• Maintain organized filing systems (digital and physical) for confidential records and company documentation.
  

3. Office & Administrative Support

• Manage office operations related to the executives office — including hospitality, logistics, and administrative tasks.
  
• Liaise with HR, accounts, and operations teams for administrative coordination.
  
• Handle expense reports, reimbursements, and other financial documentation for the executive office.
  

4. Confidentiality & Professionalism

• Maintain complete discretion and confidentiality in all sensitive business matters.
  
• Ensure professionalism in interactions with high-profile clients, partners, and associates.
  
• Support in event coordination, business meetings, and company functions as required.

Preferred candidate profile

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
  
• Minimum

  3–5 years of experience

  as a Private Secretary, Executive Assistant, or Personal Assistant — preferably in the

  construction, real estate, or corporate

  sector.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  
• Excellent command of written and spoken English (and local language).
  
• Experience in managing travel, scheduling, and corporate communications.