Executive Secretary

Bala Vikasa

0 years

6 - 7 Lacs

hyderābād

Posted:22 hours ago| Platform: GlassDoor logo

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Skills Required

report support dashboard development monitoring documentation data management coordination communication

Work Mode

On-site

Job Type

Part Time

Job Description

Job Responsibilities:

Coordinate with Program and Departmental Heads to ensure project timelines are followed. Identify gaps and potential risks in project implementation and report these to the Executive Director (ED)
Support in the adoption of approved Policies and Standard Operating Procedures (SOPs)
Manage the ED’s calendar for program-specific and departmental review meetings
Coordinate with relevant departments to ensure meetings are scheduled as per agreed timelines
Set up internal meetings, draft agendas, and take detailed minutes of the meetings
Distribute minutes, including task assignments, and responsibilities, to participants
Follow up on assigned tasks and provide a dashboard to the ED for review and action
Assist in establishing and strengthening HR development and monitoring systems
Support in the documentation process, preparing PPTs, proposals, and reports
Manage communications with donors and internal/external stakeholders
Assist in strengthening relationships with external stakeholders through effective data management, coordination, and communication
Maintain and organize important files, records, and databases, ensure they are up-to- date and easily accessible
Handle sensitive information with discretion and maintain confidentiality.
Act as a point of contact between the executive director and other departments, facilitating communication and information flow

Requirements and skills:

Proven experience as an Executive Assistant, Personal Assistant or similar role.
Excellent knowledge in MS Office
Exceptional organizational and time management skills.
Familiarity with latest tools and technologies in office management (e.g. e-calendars and copy machines).
Well versed in English and Telugu Languages, both written and oral communication
Willingness to travel frequently between Warangal & Hyderabad

Salary:

₹6,00,000 – ₹7,00,000 per annum

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