1772 Calendar Management Jobs - Page 2

As the Executive Assistant to the company head, you will be responsible for managing all activities within your designated work profile. This is a full-time position with a day shift schedule. The work location is in person.,

An executive assistant (EA) is responsible for managing the schedules and communications of executives. Your main duties will involve a variety of administrative tasks, including calendar management by scheduling meetings, appointments, and events. Additionally, you will be handling travel arrangements such as booking flights, hotels, and car services. Communication tasks will include answering phones, screening emails, and responding to inquiries. You will also be involved in document management by drafting, editing, and organizing documents like reports, presentations, and memos. Meeting management will be part of your responsibilities, which includes taking notes, arranging meeting rooms, and ordering lunches. Event management tasks will involve planning and coordinating events like workshops and conferences. You will also be responsible for expense management by preparing and reconciling expense reports, record keeping by maintaining records and databases, and project management by assisting with special projects, research, and analysis. Other miscellaneous tasks may include ordering supplies, performing basic bookkeeping, and running errands. To excel in this role, you are required to possess excellent organizational and time management skills and be able to work independently. Maintaining confidentiality and discretion is crucial in this position. Additional responsibilities of an EA include building relationships with stakeholders, acting as a liaison between executives and others, and identifying areas for process improvement. This is a full-time, permanent position with a day shift and morning shift schedule. The work location is in person.,

As an administrative assistant, you will be responsible for providing support to the executive team by handling various tasks such as writing and editing emails, drafting memos, and preparing communications. Maintaining accurate records and performing minor accounting duties will also be part of your daily responsibilities. Your role will involve organizing meetings, which includes scheduling, sending reminders, and coordinating catering services when required. Answering phone calls in a professional manner, welcoming visitors, and guiding them to the appropriate departments will be essential in creating a positive experience for all stakeholders. Additionally, you will be tasked with managing the executive's calendar, making appointments, and prioritizing sensitive matters to ensure smooth operations. This full-time position offers benefits such as cell phone reimbursement and Provident Fund, along with a yearly bonus. The work schedule is during the day shift, and the expected start date for this in-person role is on 16/04/2025.,

The Senior Office Assistant provides high-level administrative and clerical support to ensure efficient day-to-day operations of the department. You will need to utilize strong organizational skills, attention to detail, and the ability to work independently while supporting faculty, staff, and students within the university setting. You will be responsible for performing advanced clerical duties such as data entry, record keeping, filing, and correspondence. Additionally, you will serve as the initial point of contact for departmental inquiries, handling phone calls, emails, and walk-ins. Coordinating and scheduling meetings, appointments, and events, as well as managing calendars for department personnel will also be part of your responsibilities. Furthermore, as a Senior Office Assistant, you will assist in the preparation of reports, presentations, and other official documents. You will process forms, applications, and requisitions according to university policies and procedures. Maintaining office supplies inventory, placing orders as required, and supporting financial processes like expense tracking, budget reconciliation, and purchase orders are also key duties. You may supervise or provide guidance to junior office assistants, student workers, or temporary staff as needed. Additionally, liaising with other university departments and external vendors, upholding confidentiality, and professionalism in handling sensitive or student-related information are crucial aspects of this role. To qualify for this position, you must have a high school diploma or equivalent, with an associate degree preferred. A minimum of 3 years of administrative or clerical experience, preferably in an academic or university setting, is required. Proficiency in office software such as Microsoft Office Suite and Google Workspace, excellent communication, interpersonal, and organizational skills, and the ability to multitask in a fast-paced environment are essential. Knowledge of office procedures, recordkeeping practices, and customer service principles is also necessary. Preferred qualifications include experience with university systems like PeopleSoft or Banner and familiarity with FERPA and other regulations related to higher education.,

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on behalf of the executive. Additionally, you should be capable of drafting documents and assisting with meeting preparations as required. Responsibilities Calendar management for executives Assist executive in preparing for meetings Respond to emails and document requests on behalf of executives Draft slides, meeting notes, and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with excellent follow-up skills Strong written and verbal communication skills This is a full-time on-site job in Chandigarh that involves occasional travel within India and overseas. The role entails being the Executive Assistant to the COO, functioning as the right hand of the COO. We are seeking an extremely talented, multitasking individual with a smart personality and excellent communication skills for a well-reputed education firm in Chandigarh. Local candidates are preferred. The candidate must be familiar with various activities such as calendar management, communication, travel arrangements, meetings, research, administrative tasks, event planning, record-keeping, gatekeeping, and briefings. A great opportunity awaits for deserving candidates! Please send your CV or contact us at 8437825034 for further information.,

As a Personal Assistant to the Director and CEO of MICA, your primary responsibility will be to manage the Director and CEO's office efficiently. This includes handling calendar management, travel arrangements, office activities, documentation, guest management, and basic report generation. You will play a crucial role in ensuring the smooth functioning of the office by coordinating internal and external meetings, handling communication through phone calls, emails, and face-to-face interactions, and preparing minutes of meetings. Additionally, you will be responsible for coordinating with academic and non-academic departments, facilitating logistics and organizing events, and providing administrative support for events and conferences. Your role will also involve being responsive to the Director & CEO's national and international travel needs and goals, hosting international and national guests, and maintaining professional and cordial communication at all times. You will need to liaise with internal stakeholders and external entities, collaborate with diverse teams and individuals, and work under pressure while meeting strict deadlines. Multitasking abilities, flexibility, and adaptability are essential qualities for this role. To qualify for this position, you should have a Master's degree or MBA, with your education completed in English medium and a good academic track record. Excellent verbal and written communication skills in English are required, along with proficiency in MS Office, PowerPoint, Excel, Grammarly, and ChatGPT. A minimum of seven to ten years of relevant experience, preferably in the education sector, is necessary. Experience working in an academic environment or as a Personal Assistant/Executive Assistant for academic support is highly desirable. Fluency in Hindi and Gujarati languages is an added advantage. Candidates based in Ahmedabad/Gujarat and those who can join immediately will be preferred for this role. The type of appointment can be regular or contractual, with an annual CTC ranging from Rs. 5 to 8 Lakhs. To apply, please complete the online application form provided in the job posting and upload your CV and cover letter/writing sample. Incomplete applications without a CV and cover letter may not be considered. The last date to submit your application is October 15, 2024, by 5 PM.,

You will be responsible for providing operational support for the firm's travel, expense, corporate card, and physical records operations. Your main focus will be on managing daily workflow, administering T&E software, and handling special projects within the Global Corporate Service department. In terms of operational support for travel, you will be resolving requests and issues related to travel, corporate cards, expenses, reporting, user access, and workflow updates using the in-house automated service delivery system (SNOW). You will also monitor expense report preparation/submission to ensure compliance with firm policy, lead support for new technology enhancements or changes in Concur, and maintain vendor relations for travel-related services. Additionally, you will oversee the annual hotel RFP program, support workflow requests for non-commercial flight usage, and update relevant training material on the intranet. For operational support of physical records, you will act as a point of contact for physical records requests using Zasio, BXs records management software. You will ensure that physical records request/fulfillment processes align with firm policies, provide assistance for physical records requests in international offices, and schedule training for end users globally. Moreover, you will implement changes to the firm's retention and destruction policies and migrate records requests/queries to Service Now for tracking and reporting purposes. To qualify for this role, you should have at least 3-5 years of professional experience, preferably in the travel or hospitality industry. Strong technological systems skills, a proactive work ethic, attention to detail, and the ability to work independently are essential. Excellent communication, time management, and relationship-building skills are required, along with familiarity with various service-specific systems such as Concur, Coupa, and Zasio. Proficiency in Microsoft Office tools is also necessary, with prior experience in Service Now or similar workflow systems considered a plus.,

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you should be able to draft documents and assist the executive with necessary meeting preparations. Responsibilities: - Managing calendars for executives - Assisting executives in preparing for meetings - Responding to emails and fulfilling document requests on behalf of executives - Creating slides, meeting notes, and various documents for executives Qualifications: - Bachelor's degree or equivalent experience - Proficiency in the Microsoft Office suite - Experience in managing multiple priorities, administrative coordination, and logistics - Strong organizational skills, attention to detail, ability to multitask, and excellent follow-up skills - Effective written and verbal communication skills.,

As an Executive Assistant at Pasmashri Group in Siliguri, you will be responsible for providing high-level administrative support to the Managing Director. Your duties will include managing communication and coordination with internal and external stakeholders, organizing and prioritizing tasks, and handling confidential information with discretion. The ideal candidate for this role should have proven experience as an executive assistant or in a similar position. Excellent time management and organizational skills are essential, along with strong written and verbal communication abilities. Proficiency in MS Office and other office management software is required to efficiently carry out tasks. You will be expected to multitask and prioritize your daily workload effectively. Attention to detail, problem-solving skills, and the ability to maintain confidentiality while handling sensitive information are crucial for success in this role. A Bachelor's degree in business administration or a relevant field is preferred. Experience in managing travel arrangements and calendars will be advantageous in fulfilling the responsibilities of this position. If you are looking to support the Managing Director in a dynamic and fast-paced environment, this role may be the perfect fit for you.,

As an Executive Assistant at Grow Remotely, you will play a crucial role in providing high-level administrative support to our executives and senior management team. Your responsibilities will revolve around managing schedules, coordinating meetings, handling correspondence, and various administrative tasks to ensure a smooth workflow. You will be entrusted with managing executives" calendars, scheduling appointments, and coordinating meetings, including logistics and preparation of materials. Being the primary point of contact for internal and external stakeholders, you will handle sensitive and confidential information with utmost discretion. Your role will also involve preparing reports, presentations, and correspondence, arranging travel, accommodation, and itineraries, as well as facilitating communication between executives and team members. In addition to these responsibilities, you will assist in project management, follow-up on action items, organize and maintain files and records, and provide administrative support as needed. Managing incoming calls and emails, prioritizing and responding as required, monitoring office supplies, handling expense reports, and coordinating special events and functions will also be part of your duties. To excel in this role, you are required to have a Bachelor's degree in Business Administration or a related field, along with proven experience as an executive assistant or in a similar role. Proficiency in the Microsoft Office suite, excellent organizational and time management skills, strong written and verbal communication abilities, and the ability to prioritize tasks and multitask effectively are essential. Your discretion and confidentiality in handling sensitive information, detail-oriented approach, proactive problem-solving skills, and knowledge of office management systems and procedures will be highly valued. Moreover, your ability to work independently, take initiative, maintain a professional demeanor, and exhibit strong interpersonal skills will contribute to your success in this role. Familiarity with travel arrangements, itinerary management, event planning, and coordination, as well as the capability to adapt to changing priorities, meet tight deadlines, and work under pressure, are also important qualifications. By joining Grow Remotely as an Executive Assistant, you will have the opportunity to work directly with the CEO, gain hands-on experience in various business operations, develop general management skills, and enjoy an excellent work culture and office environment in Gurgaon. Additionally, you will receive work benefits and incentives that recognize your contributions to the organization.,

As a leader in this role, you will be responsible for managing various operational tasks on a day-to-day basis to support the Founders in their startup initiatives and investments. Your primary goal will be to streamline office management, procurement, recruiting, and calendar/travel management activities, allowing the Founders to focus more on consumer acquisition and business expansion. Your key responsibilities will include managing the Founders" schedules, coordinating appointments, meetings, and travel arrangements. You will serve as the primary point of contact for all communications directed to the Founders, handling inquiries, and escalating issues as needed. Additionally, you will collaborate with partners to ensure timely project execution and product launches, manage inventory levels, assist in recruiting new team members/interns, and liaise with vendors for negotiations and shipment coordination. Furthermore, you will be tasked with downloading or preparing reports, presentations, and documents for internal meetings, product updates, and stakeholder communications. Your role will also involve providing research, data analysis, and market trend insights to support business decision-making, contributing creative input to new product development and marketing initiatives, and maintaining confidentiality while handling sensitive information with discretion. To excel in this position, you should demonstrate a strong willingness to be part of a rapidly growing business and actively contribute to its development. Your proactive approach in identifying opportunities and areas for improvement, along with the ability to challenge the Founders to stay organized and achieve overarching goals, will be key to your success. Strong organizational skills, effective multitasking abilities, and excellent written and verbal communication skills are essential. A Bachelor's degree in Business Administration, Communications, or a related field, along with 10-15 years of experience in an administrative or executive assistant role (preferably in a startup or e-commerce environment), are required qualifications. Proficiency in MS Office Suite and familiarity with project management tools will also be beneficial. In return, we offer you the opportunity to work closely with the Founders in a thriving business environment focused on food, with a hybrid work model that includes 2 days per week at our office location in Gurgaon and flexible remote working hours. You can expect career growth opportunities, exposure to diverse industries within fast-scaling startups, and a dynamic work setting that nurtures creativity. To apply for this exciting opportunity, please send your resume to ask@homekouzina.com.,

You will be joining Revolution Software Services Pvt. Ltd. as an Executive Assistant to the Chief Executive Officer based in Jaipur, Rajasthan. As a part of our team of dedicated professionals, you will play a crucial role in managing the CEO's calendar and ensuring seamless communication within the organization. Your primary responsibility will be to efficiently handle the CEO's calendar by scheduling meetings, appointments, and travel arrangements. It is essential that you possess excellent communication skills, both written and verbal, to effectively liaise between the CEO and internal/external clients. To excel in this role, you must demonstrate strong organizational abilities to manage multiple tasks simultaneously. Your problem-solving skills will be put to the test as you address and resolve issues promptly to support the CEO in daily operations. Maintaining confidentiality and handling sensitive information with discretion is of utmost importance. Your keen attention to detail will ensure accuracy in all your work, from correspondence and reports to presentations prepared for the CEO. In addition to calendar management, you will collaborate with various departments to gather necessary documents and reports for the CEO. Your role will also involve assisting in organizing events and conferences that require the CEO's participation. As an integral part of the CEO's support system, you will be responsible for prioritizing all incoming and outgoing correspondence, including emails, letters, and packages. It is crucial that you maintain an up-to-date contact list for the CEO's professional network to facilitate effective communication. Your ability to prioritize, plan, and execute tasks efficiently in a fast-paced environment will be key to your success in this role. If you are a recent MBA graduate from MNIT, NIT, IIM, or IIT with a passion for organizational excellence, we encourage you to apply for this internship position to kickstart your career in a dynamic IT and consulting setting.,

Fazlani Exports is a well-known player in the export and import of agricultural produce, specializing in items such as Hulled Sesame Seeds, Spices, Rice, Food grains, and Pulses. The company also takes pride in offering a diverse range of Ready-to-Eat foods under the brand, Fazlani Foods. As a part of the esteemed Fazlani Group of Companies, we operate within a larger framework that caters to various industries and sectors. For further insights into our offerings and operations, please visit our websites at www.fazlani.com and www.readytoeat.com. Key Responsibilities Calendar Management: - Efficiently manage and maintain the Managing Director's calendar, including scheduling appointments, meetings, and conferences. Travel Coordination: - Make travel arrangements and prepare itineraries for business trips, both Domestic and International. Communication Liaison: - Act as the primary point of contact between the Managing Director and internal/external stakeholders. - Manage incoming correspondence (phone calls, emails, letters) and prioritize accordingly. - Assist the MD in managing and handling approval emails, ensuring timely responses and efficient tracking of all approvals. - Maintain a comprehensive record of approvals provided, aiding in cost tracking and ensuring well-documented financial decisions. Documentation and Reporting: - Prepare and edit correspondence, communications, presentations, and other documents as required. - Compile reports and presentations for board meetings and key stakeholders. - Maintain organized filing systems for smooth data retrieval. Project Coordination: - Assist in coordinating various projects and initiatives as assigned by the Managing Director. - Monitor project timelines and deadlines. Confidentiality: - Handle sensitive information with integrity and confidentiality. Other Tasks: - Coordinate with social media agency. - Undertake special assignments, ad-hoc functions, and related duties as required by the Managing Director. - Oversee and manage the Managing Director's online purchases and coordinate the same. - Support HR Department activities, including attendance management and employee engagement programs. - Collaborate with the HR team to streamline processes and improve efficiency. Candidate Requirement Work Experience: - Proven experience of 4 to 5 years as an Executive Assistant to MD. - Strong organizational skills with the ability to multitask and prioritize workload. - Excellent verbal and written communication skills. - Ability to maintain confidentiality and exercise discretion. - Detail-oriented and proactive approach to problem-solving. - Pleasant Personality. Job Type: Full-time Benefits: - Health insurance. - Provident Fund. Schedule: - Day shift. Application Question(s): - Are you comfortable with Mahape, Navi Mumbai location - How do you commute to the office - Are you comfortable with 11:30 AM to 8:00 PM shift timing ,

The Personal Secretary will be responsible for assisting the organization's leadership by coordinating calendar appointments, managing communications, and planning events as required. The ideal candidate should possess the following qualifications: Responsibilities: - Manage daily schedules, appointments, and meeting calendars - Take dictation and draft letters, emails, and official documents - Handle documentation and maintain organized filing systems - Schedule and coordinate appointments with clients and stakeholders - Manage confidential communication and correspondence - Provide administrative support and follow-ups for senior management - Ensure smooth coordination between internal teams and external contacts Qualifications: - Bachelor's degree or equivalent - 1 year of experience - Ability to handle multiple tasks while staying organized - Ability to travel to Sanpada, Navi-Mumbai Salary Range: - 2,00,000 to 2,60,000 per annum There are currently 2 open positions available for this role.,

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive&aposs behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Event Management Coordination Qualifications Bachelor&aposs degree (Full time) Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills Show more Show less

URGENT HIRING , POSITION-EA TO MD REQ EXP -2 YEARS INTO EA ROLE FOR MANAGING DIRECTOR IS COMPULSORY JOB LOCATION-OKHLA PHASE 2 INDUSTRIAL AREA F2F INTERVIEW ONLY DAY -2 AUG,SATURDAY ONLY CANDIDATES HAVING SIMILAR WORK EXPERIENCE CAN APPLY OR CONTACT TO GIVEN DETAIL UDAY KUMAR KACHHI uday.kachhi@white-force.in 9329931732

Schedule appointments and manage calendars. Maintain accurate and patient records and medication details. Handle patient communication, follow-ups and queries. Manage documentation of medical records. Provide general clerical and office support Required Candidate profile 1–3 years of relevant experience Prior experience in healthcare or clinical support preferred Excellent communication and coordination skills Willing to work night shift (US shift) 6:30 pm - 3:00 am

Position Overview: We are seeking an experienced and highly organized Executive Assistant to support the CEO of Northstar Entertainment. This role requires exceptional administrative, coordination, and communication skills. The ideal candidate is capable of managing a dynamic and fast-paced schedule, ensuring seamless day-to-day operations, and serving as a reliable point of contact across internal departments and external stakeholders. This is a non-creative role focused entirely on operational efficiency and executive support. Key Responsibilities: Executive & Calendar Management Maintain and manage a complex and rapidly evolving calendar, including internal meetings, external engagements, travel, and production commitments. Ensure the executive is adequately briefed ahead of meetings, calls, and events. Anticipate scheduling conflicts and proactively provide alternative solutions. Communication Management Oversee high-volume email correspondence; prioritize critical communications and ensure timely responses and follow-ups. Serve as the primary liaison between the executive and internal/external stakeholders, including producers, talent representatives, partners, vendors, and legal/finance teams. Handle incoming phone calls, messages, and inquiries with discretion and professionalism. Task & Workflow Coordination Track key deliverables, deadlines, and follow-ups across all active projects and departments. Maintain and update task lists, priority matrices, and executive dashboards as required. Ensure that action items are completed on schedule and that the executive is updated accordingly. Travel & Logistics Plan and coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and itineraries. Prepare detailed travel briefs and ensure on-call availability during critical travel windows. Document & Information Management Organize and track contracts, agreements, approval documents, and other critical materials. Coordinate with legal and finance teams to ensure timely review and signature of documents. Maintain well-organized digital and physical filing systems with appropriate version control and access protocols. Qualifications: Minimum 6 years of experience as an Executive Assistant or as an administrative professional in a task-oriented environment; prior experience in the entertainment, media, or advertising industry is preferred. Strong organizational and multitasking capabilities, with a meticulous attention to detail. Exceptional written and verbal communication skills in English; fluency in Telugu is an advantage. Proficiency in Microsoft Office and Google Workspace Demonstrated ability to exercise sound judgment, discretion, and professionalism in handling confidential information. A proactive, self-motivated individual who takes ownership and delivers consistently under tight deadlines. Compensation : Salary range for this position is 9 Lakhs to 10 Lakhs Per Annum To Apply: Please respond to this post with your resume and a brief cover letter. Only shortlisted candidates will be contacted.

Priority : High-level spoken and written communication skills. Availability : Must be available during US hours, ideally from 9 AM to 3 PM EST (the more availability, the better). Communication: Ability to communicate on my behalf with Regional Managers, corporate staff, support teams, etc. Proficiency: Skilled in Excel, Word, and PowerPoint. Tools: Familiarity with Zoom and Microsoft Teams for scheduling calls and meetings. Daily Tasks: Must complete daily tasks on time, prepare agendas for meetings, and follow up with the Marketing department. Project Follow-up: Responsible for following up on projects, tasks, issues, or concerns with other company staff. Professional Correspondence: Ability to draft professional letters as needed. Reporting: Capable of creating, reviewing, and analyzing reports, as well as properly storing important documents in OneDrive or our server.

Responsibilities: * Coordinate meetings & events * Ensure confidentiality at all times * Provide administrative support to director * Manage calendar, travel, hotel bookings & correspondence * Draft letters on behalf of director Provident fund Office cab/shuttle Annual bonus

- Manage Director’s calendar, travel, and meetings - Handle confidential documents - Coordinate with internal teams - Support project follow-ups, reports, and presentations - Ensure smooth day-to-day operations.

Full-time on-site role in Vadodara for an Operations Coordinator. Responsible for daily operations, cross-department coordination, admin support, & customer service. Requires strong communication, analytical skills, & a relevant bachelor's degree.

Manages CEO's professional/personal schedule, mail, calls, and client relations. Coordinates executive calendars, global travel, administrative, office, and project support, ensuring confidentiality.

Responsibilities: * Manage calendar, handle manpower, provide attention in misc industry. * Coordinate meetings, schedule appointments, maintain confidentiality. * Prepare reports, manage projects, assist with tasks.

Key Roles and Responsibilities: Manage the MDs calendar, including scheduling meetings, appointments, and travel arrangements. Take minutes during meetings and ensure follow-ups on action points. Screen and prioritize incoming emails, phone calls, and correspondence. Draft emails, letters, reports, and other communications Serve as a liaison between the MD and internal departments or external stakeholders. Maintain organized filing systems (physical and digital) for critical documents. Handle confidential and sensitive information with discretion. Coordinate logistics for board meetings, executive sessions, or off-site events. Liaise with vendors, clients, and partners as required. Monitor staff attendance, office supplies, budgets, day to day operations and reimbursements Assist in monitoring project timelines and providing regular status updates to the MD. Conduct research and prepare briefing materials or summaries as needed. Required Qualifications, Experience & Skills : Bachelors degree in Business Administration or related field. Proven experience (5-8years) as an executive assistant or secretary, preferably at the senior management level. Strong command of MS Office (Word, Excel, PowerPoint, Outlook) Knowledge on usage of AI tools is an added advantage Excellent written and verbal communication skills. High level of integrity, professionalism, and discretion. Strong organizational and time-management skills.