Executive Assistant

Role Overview

Executive Assistant

Key Responsibilities

Calendar & Time Management

• Manage calendars, meetings, reminders, and follow-ups
• Prioritise schedules to ensure effective time utilisation

Travel & Itinerary Management

• Plan and coordinate end-to-end travel arrangements (flights, hotels, transfers, visas where required)
• Prepare detailed travel itineraries and handle last-minute changes

Meeting Coordination & Documentation

• Coordinate meeting logistics and agendas in alignment with stakeholders
• Attend meetings when required and circulate accurate Minutes of Meeting (MOM) capturing key discussions, decisions, and action items
• Track follow-ups and closures based on MOM

Personal & Confidential Assistance

• Provide personal assistance as required, including appointments, coordination, and ad-hoc tasks
• Act as a trusted point of contact for personal and professional matters, maintaining strict confidentiality

Administrative & Operational Support

• Manage emails, documentation, records, and correspondence
• Liaise with internal teams, vendors, and external stakeholders
• Support special projects and day-to-day operational requirements

Ad-hoc & Ownership-based Support

• Handle “anything & everything” tasks as required to support leadership and ensure smooth functioning
• Take end-to-end ownership of tasks with minimal supervision

Key Skills & Attributes

• Strong organisational and time-management skills
• Excellent written and verbal communication
• High level of discretion, integrity, and professionalism
• Ability to multitask and remain calm under pressure
• Tech-comfortable with common productivity tools (Google Workspace / MS Office)
• Proactive, solution-oriented mindset