Executive Assistant To Managing Director

Role & responsibilities

The Process Project Coordinator supports the planning, execution, and monitoring of process-related projects. The role ensures coordination between engineering, production, quality, procurement, and project teams to achieve project objectives within defined timelines, cost, and quality standards.

Preferred candidate profile

Project Coordination

• Assist in planning, scheduling, and execution of process and engineering projects
  
• Coordinate with cross-functional teams to ensure smooth project workflow
  
• Track project milestones, deliverables, and timelines
  
• Prepare and maintain project documentation, reports, and dashboards
  

Process Management

• Support development, implementation, and optimization of process workflows
  
• Monitor process performance and identify improvement opportunities
  
• Ensure process compliance with project specifications and standards
  
• Assist in risk assessment and mitigation related to process activities
  

Communication & Reporting

• Act as a communication bridge between project managers, engineers, vendors, and clients
  
• Prepare progress reports, MOMs (Minutes of Meeting), and status updates
  
• Follow up on action items and ensure timely closure
  

Vendor & Resource Coordination

• Coordinate with vendors, consultants, and contractors for process-related activities
  
• Track material, equipment, and manpower requirements
  
• Support procurement and logistics coordination as per project needs
  

Quality, Safety & Compliance

• Ensure adherence to quality, safety, and regulatory requirements
  
• Support audits, inspections, and documentation reviews
  
• Assist in implementing corrective and preventive actions (CAPA)
  

Qualifications & Skills

Education

• Bachelors degree in Chemical, Mechanical, Industrial, or Process Engineering
  (Diploma with relevant experience may also be considered)
  

Experience

• 2–5 years of experience in process/project coordination or industrial projects
  
• Experience in manufacturing, EPC, or process industries preferred
  

Technical Skills

• Knowledge of process engineering and project management principles
  
• Proficiency in MS Excel, MS Project, ERP systems, and documentation tools
  
• Basic understanding of PFDs, P&IDs, SOPs, and process documentation
  

Soft Skills

• Strong coordination and communication skills
  
• Good planning, multitasking, and time-management abilities
  
• Problem-solving and analytical mindset
  
• Ability to work under deadlines and in cross-functional teams
  

Key Performance Indicators (KPIs)

• On-time project milestone completion
  
• Process efficiency and improvement implementation
  
• Documentation accuracy and compliance
  
• Stakeholder satisfaction and coordination effectiveness