Executive Assistant To Managing Director

Position Overview

• Manage the MDs calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, including agenda preparation and followups.
• Draft, review, and manage emails, letters, presentations, and official communication on behalf of the MD.
• Maintain confidentiality of sensitive business information and strategic decisions.

2. Operational & Administrative Coordination

• Track and follow up on key tasks, deadlines, and action items assigned by the MD.
• Prepare MIS reports, dashboards, and summaries for internal review.
• Maintain documentation, approvals, and records as per NBFC compliance standards.

3. Business Support & Analysis

• Support the MD in reviewing business performance, branch updates, and operational metrics.
• Conduct basic research, data compilation, and preparation of business briefs.
• Assist in preparing board meeting documents, investor decks, and management reports.

4. Stakeholder Management

• Act as a point of contact between the MD and internal/external stakeholders.
• Coordinate with regulatory bodies, partners, vendors, and senior leadership as required.
• Ensure timely communication and followups across departments.

5. Event & Meeting Coordination

• Organize leadership meetings, reviews, conferences, and employee engagement activities.
• Prepare minutes of meetings and ensure timely closure of action points.

Required Skills & Competencies

• Strong communication skills (written & verbal).
• Excellent organizational and timemanagement abilities.
• Proficiency in MS Office (Excel, PowerPoint, Word).
• Ability to multitask and work under pressure.
• High level of professionalism, discretion, and integrity.
• Analytical mindset with attention to detail.
• Ability to coordinate with senior stakeholders.

Qualifications & Experience

• Graduate/Postgraduate in Business Administration, Commerce, or related field.
• 25 years of experience as an Executive Assistant, preferably in the NBFC/Banking/Financial Services sector.
• Experience supporting CXOlevel leaders is an added advantage.

Work Location