Executive Assistant To the CIO (with PMO Coordination Experience)

About the Role

Executive Assistant to the CIO

Your Impact

Executive & Administrative Support

• Manage and maintain the CIO's calendar, meetings, appointments, and travel itineraries.
  
• Screen and prioritize emails and communications; draft responses and handle sensitive inquiries.
  
• Coordinate and prepare documentation for meetings, board reviews, and business reviews.
  

PMO Coordination & Task Management

• Track progress on key initiatives and maintain action item registers for CIO-led programs.
  
• Support PMO functions such as project status reporting, milestone tracking, risk/issue logs, and stakeholder updates.
  
• Collaborate with Program Managers to ensure alignment across various digital transformation workstreams.
  
• Prepare dashboards, timelines, and executive summaries for leadership reviews.
  

Communication & Stakeholder Engagement

• Serve as the liaison between the CIOs office and internal/external stakeholders.
  
• Draft and distribute internal communications; maintain communication cadence (e.g., newsletters, updates).
  
• Support global DT team engagement: manage SharePoint content, plan town halls, and drive engagement campaigns.
  

Data, Financial, and Event Management

• Use advanced

  Microsoft Excel

  skills to manage project budgets, analyze departmental spend, and create reports.
• Support financial tracking, vendor coordination, and contract management in collaboration with procurement.
  
• Plan and execute executive and team events (e.g., off-sites, workshops) in partnership with hospitality and logistics teams.
  

Presentation & Reporting

• Create, format, and edit high-impact

  presentations and reports

  using Microsoft PowerPoint.
• Visualize data in clear, concise formats and support storytelling for leadership communications.
  

Your Experience and Qualifications

• Executive Assistant Experience

  : 8+ years supporting C-suite or senior leadership with calendar, travel, and communication management.

• PMO/Project Coordination

  : Experience managing or supporting enterprise-level initiatives, with strong knowledge of project management tools and workflows.

• Communication

  : Exceptional verbal and written communication; ability to interact with senior leadership and cross-functional teams.

• Microsoft Office Suite

  : Advanced proficiency in

  Excel

  (pivot tables, formulas, charts),

  PowerPoint

  , and

  Outlook

  .

• Organization & Multitasking

  : Strong attention to detail, with a proactive mindset to handle multiple priorities under tight deadlines.

• Collaboration Tools

  : Experience using tools like

  SharePoint

  ,

  Teams

  ,

  Confluence

  ,

  Jira

  (nice to have), and other collaboration platforms.