Executive Assistant To Managing Director

Role & responsibilities

• Calendar and Schedule Management:

• Organize and manage the MDs calendar, ensuring optimal time management and prioritization.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare agendas, documents, and presentations for meetings with clients, executives, and other stakeholders.

• Communication and Correspondence:

• Act as the first point of contact between the MD and internal/external stakeholders.
• Handle phone calls, emails, and other correspondence, prioritizing responses and ensuring that messages are delivered promptly.
• Draft, review, and proofread emails, reports, and presentations.

• Confidentiality and Documentation:

• Manage sensitive and confidential information with discretion and integrity.
• Maintain organized records and filing systems for the MDs documents, contracts, and reports.

• Meeting Coordination:

• Organize and attend meetings, take detailed minutes, and follow up on action items.
• Prepare briefing materials and provide pre-meeting reports for the MD.

• Task Management Support:

• Assist in coordinating tasks and initiatives, working closely with the MD to ensure deadlines and deliverables are met.
• Provide administrative support for special projects, ensuring timelines and deliverables are on track.

• General Administrative Support:

• Provide administrative support to other senior executives and departments when needed.
• Assist in preparation and execution of company events, conferences, and executive meetings.

• Relationship Management:

• Cultivate and maintain professional relationships with clients, partners, and other stakeholders on behalf of the MD.