346 Secretarial Operations Jobs

Full-time on-site role in Vadodara for an Operations Coordinator. Responsible for daily operations, cross-department coordination, admin support, & customer service. Requires strong communication, analytical skills, & a relevant bachelor's degree.

Job description Were hiring a high-performing Strategic Associate for the Founders Office. This is a unique opportunity to work directly with the founder on high-impact projects, critical decisions, and daily priorities. Youll Thrive If You Hold an MBA and bring 35 years of experience (Male candidates) Think strategically but can dive deep to get things done fast. Are detail-oriented and structured and thrive in a high-speed, ambiguous environment. Have exceptional communication and relationship management skills. Work with complete trust, discretion, and ownershipno micromanagement needed. Why This Role Is Unique Access & Impact: Youll sit in the room where decisions happen. Steep Growth Curve: This role is a launchpad to Chief of Staff, BizOps Lead, or Founder. True Ownership: You’ll have autonomy and trust to run with things end-to-end. Exposure: Get deep insight into what it takes to build and scale a high-growth company. Key Responsibilities Founder Support: Own the calendar, communications, and daily priorities. Project Execution: Drive cross-functional initiatives with speed and focus. Communication: Draft emails, decks, and memos; coordinate with key partners. Problem Solving: Anticipate issues, streamline decisions, and make things happen. Ops & Organization: Build better systems for productivity and scale.

Preferred local candidates with strong verbal & written communication skills To execute work timely with little or no guidance Proficiency with MS Office & problem-solving skills To maintain confidential information To handle huge daily mails Required Candidate profile To provide full executive support to the President of the Company Responsible for day-to-day office operations and record keeping systems To manage Calendar, Travel, Meeting etc. on behalf of boss

Require a Secretary for a Pharmaceutical company located at Ghatkopar, Mumbai. Should have 3-4 years experience as Secretary, Excellent English language skills is mandatory. MS Office Skills, Meeting Arrangements, Travel arrangements, Administration.

Responsibilities: * Manage calendar & travel requests * Coordinate client meetings & communications * Schedule appointments & events * Provide secretarial support * Execute administrative tasks efficiently * Knowledge of MS Excel Performance bonus Mobile bill reimbursements Travel allowance

we are an electrical consultant and energy auditor.

Responsibilities: * Manage executive schedule & prioritize tasks * Draft letters & manage correspondence * Coordinate office operations & staff * Arrange travel, fix appointments & manage calendar Provident fund

An administrator, often referred to as an office or business administrator, is responsible for the efficient and smooth daily operations of an office or organization. Female Candidate Location - Chakan, Pune Contact - Ashwini 7057469892

Job Description " IMMEDIATE HIRING " EXECUTIVE ASSISTANT Experience : MIN 4 YEAR EXP TO MAX 10+ YEARS EXP Qualification : Any Degree No of Vacancy : 1 Position Job Location : Chennai (Chromepet) We are currently looking to hire an Executive Assistant to support top-level leadership at our organization. The role requires a sharp, highly organized professional with excellent communication skills and a proactive approach someone who can operate with discretion, agility, and presence. Skills Required : 3 to 5 years of relevant experience supporting senior leadership High proficiency in written and verbal communication Strong command over calendar & task management, follow-ups, and stakeholder coordination Familiarity with modern tech tools (G-Suite, Notion, Slack, etc.) Preference for candidates with exposure to high-growth or creative industries Interested candidates can share your CV to the below Mail Id niveditha@magnumclothing.com For Further details contact 04443924839 (only 9.30 am to 6.00 pm) or 8778279801 (Niveditha HR)

Executive Assistant to Director/EA to MD - Real Estate & Hospitality Job Title: Executive Assistant to Director Location: Mumbai Reports To: Director / Managing Director Job Purpose: To provide high-level administrative, organizational, and secretarial support to the Director, ensuring efficient management of their daily schedule, communications, and special projects. Key Responsibilities: Manage and maintain the Directors calendar, including scheduling meetings, appointments, and travel arrangements. Act as the first point of contact for the Director, handling correspondence, phone calls, and visitor queries professionally. Prepare reports, presentations, and documents as required by the Director. Coordinate and follow up on action points and projects as directed. Organize and attend meetings; prepare agendas, take minutes, and ensure timely distribution. Handle confidential information with discretion and integrity. Liaise with internal departments and external stakeholders to facilitate effective communication and workflow. Assist in preparation and submission of expense reports and other administrative tasks. Manage filing systems (electronic and physical) to ensure easy retrieval and document security. Support the Director in personal tasks, as required, to maximize their productivity. Desired Candidate Profile: Bachelors degree in any discipline. 26 years of experience as an Executive Assistant / Personal Assistant or similar role, preferably supporting senior leadership. Excellent verbal and written communication skills. Strong organizational skills with attention to detail and ability to multitask. High degree of professionalism and discretion dealing with confidential information. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work proactively and independently under tight deadlines. Share your updated resume - hr4peoplealliance@gmail.com

Act as the right hand to the Management Manage schedules, appointments, travel arrangements etc Assist in budgeting, accounting, and preparing financial statements. Liaise with clients, vendors, and internal teams on behalf of the management.. Health insurance Provident fund

Position : Executive Assistant / Personal Assistant to Managing Director (Male Candidates Only) Location : Lower Parel, Mumbai Working Hours : Monday to Saturday 10:00 AM to 6:00 PM Experience : Minimum 10+ years as EA/PA to Senior Management in promoter-driven companies Qualification : Graduate / Post Graduate (Degree/Diploma in Human Psychology is a plus) Age Limit : Below 45 years Maximum CTC Budget : 8 to 12 LPA (depending on experience & profile) Key Responsibilities: Calendar Management : Plan, schedule and maintain MDs calendar, organize meetings and appointments Communication Liaison : Serve as the point of contact between MD and internal/external stakeholders Travel Coordination : Manage travel arrangements for MD, staff, and guests Documentation : Prepare reports, draft correspondence, presentations, and maintain records Meeting Coordination : Set agendas, take minutes, and track actionable points Follow-Up : Ensure timely follow-up and execution of tasks assigned by MD Confidentiality : Handle confidential matters with discretion and professionalism Personal Matters : Assist with personal assignments of the MD involving outside agencies or stakeholders Required Skills: Excellent verbal and written communication Strong organizational and multitasking abilities Advanced Microsoft Office proficiency High professionalism and interpersonal skills Initiative-taking and problem-solving mindset Experience in project coordination and stakeholder management Ability to build industry connections for intelligence gathering Data analysis and reporting capabilities to support decision-making How to Apply: Interested male candidates based in Mumbai can send their updated CV to: recruitment@fortunegourmet.com Include: Current & Expected CTC Notice Period Availability for Immediate Joining (preferred) Company : Fortune Gourmet Specialities Pvt. Ltd. www.fortunegourmet.com Regards, Dipika HR Fortune Gourmet Specialities Private Limited.

Supporting business development to CEO, Engineering documentation preparation, Presentations, HR & Admin supervision during absent of CEO. Maintaining confidentiality of the business and candidate details. Job location in Chennai only. Perks and benefits Risk insureance & bonus based on the performance

Prepare the daily / weekly / fortnightly meeting schedule Calendar management Capture and prepare the MoM's of all the meetings Follow-up of the outcome of meeting with the concerned Maintain the general filing system and file all the internal and external correspondence Assist in the planning and preparation of meetings, conferences and Conference telephone calls Direct the visitors to the appropriate office / staff member Maintain an adequate inventory of office supplies / Stationary Respond to the internal or external inquiries / Communication Preparing and maintain confidential documents Make travel arrangements for as and when required Any other responsibilities assigned from time to time Coordinate with all the departments for all follow-ups or reports Mandatory experience in education industry Desired Skills: Should be good in written and verbal communication Should have good interpersonal skills Should know south Indian languages preferably Kannada, Telugu Should be flexible to work in any given situation / time Should have good experience on MS Office package, Excel, PPT, MS Word. Should be able to work on financial work sheets Should be able to work with Auditors 5 to 7 years of experience in EA role Any PG degree from a reputed institution.

Position: Secretary to the CEO Experience: 8 to 10 Years Location: Bangalore (Work from Office) Industry: Software Product / IT Employment Type: Permanent/Fulltime Gender Preference: Male candidates from Software industry only preferred Company Overview: Cross Identity (www.crossidentity.com ) is a leading provider of Identity and Access Management (IAM) solutions for small, medium, and mid-market organizations. Our solution empowers organizations to manage user access and authorization across all their systems, applications, and devices while maintaining the highest standards of security and compliance. We are dedicated to helping our customers achieve their digital transformation goals, and our innovative solutions have earned us a reputation as a trusted brand in the IAM space. About the Role: We are seeking a dynamic, highly organized, and tech-savvy Secretary to the CEO who has prior experience working with C-level executives, preferably in software product companies. The ideal candidate will be the right hand to our CEO, managing communications, schedules, key initiatives, and acting as a bridge between the CEO and internal/external stakeholders, including high-value customers and partners. Key Responsibilities: Manage CEOs calendar, meetings, travel, and day-to-day schedules with impeccable attention to detail. Coordinate internal and external communications on behalf of the CEO, including high-priority client and partner interactions. Prepare and review emails, reports, presentations, MoMs, and other business documents. Act as a liaison between the CEO and departments, ensuring efficient flow of information. Assist in tracking strategic tasks and business initiatives, following up as necessary. Organize and support leadership meetings, customer visits, and special events. Maintain confidentiality and handle sensitive information with discretion. Keep the CEO updated on key priorities, pending tasks, and business deadlines. Use digital tools, productivity platforms, and collaboration suites efficiently (e.g., Google Workspace, MS Office 365, Slack, Notion, Trello, Zoom, CRM tools, etc.). Required Qualifications 8 to 10 years of relevant experience as an Executive Assistant or Secretary to C-level leaders, preferably in software product companies. Bachelor's degree in any discipline preferably management; additional certifications in administration or business communication is a plus. Proven ability to handle multiple priorities in a fast-paced, tech-driven environment. High level of agility, proactiveness, and problem-solving skills. Tech-savvy with strong knowledge of digital productivity tools and enterprise communication platforms. Excellent written and verbal communication skills in English. Strong interpersonal skills and ability to represent the CEO in professional settings. Preferred Attributes Prior experience interacting with global clients and senior stakeholders. Exposure to SaaS or B2B enterprise product environments. Ability to manage complex schedules across multiple time zones. A calm, composed, and positive demeanor even under pressure.

Handling Calendar management Travel Arrangement- Domestic and International, Visa Processing, Forex etc Time Sheet Management Expense Sheet Management Required Candidate profile Having 15 years of secretarial experience Good Inter- personal skills Experience in MS- Outlook Graduation degree is must

Responsibilities: * Coordinate meetings & events * Manage executive schedule & communications * Ensure confidentiality at all times * Oversee secretarial operations * Arrange travel & fix appointments Annual bonus

Calendar & Scheduling Communication Handling Meeting Coordination Travel Management Document Management Office & Admin Support Project Assistance Expense Tracking Stakeholder Coordination Confidentiality & Discretion

About the Role: Were seeking a bright, articulate, and highly organized Personal Secretary to support our leadership team. This is a perfect opportunity for a fresher or early-career professional eager to step into a fast-paced corporate environment. Key Responsibilities: • Manage calendars, meetings, and travel with precision • Draft, screen, and handle professional communications • Organize files, records, and confidential documents • Liaise with internal teams and external partners • Prepare reports, briefs, and presentations as needed • Maintain utmost discretion and professionalism. You Are: • A graduate with excellent communication and coordination skills • Polished, presentable, and detail-focused • Proficient in MS Office & email correspondence • Discreet, proactive, and always one step ahead What youll Gain: • Exposure to executive-level operations • Skill-building in corporate communication and time management • A pathway for long-term professional growth Ready to support leadership at the front lines of business? Apply now and make your mark. Send your resume to hr@phantom-fx.com

• Coordinate meetings, appointments, and action items. Administrative Support: • Manage the MD schedule, including calendar appointments and travel arrangements. Coordination & follow-up on behalf of director • Coordinating meetings, conferences and ensuring all logistics are well-organized. Qualifications: • Bachelor's degree • Proven experience as a Secretary or similar role. • Excellent verbal and written communication skills in English. • Proficient in using MS office. Kindly Share Updated Resume at t.globalzonehr@gmail.com

EA female married required at DLF phase -1, gurugram for a Importer and manufacturar Qualification- Graduation Exp- min 5 yrs as EA Salary- 40k and negotiable Skills- English, computer Etc Wtsapp me resume at 8295842337- Mr. Bansal

Role & responsibilities 1. Secretarial & Administrative Support: - Welcome guests and visitors by greeting them in a professional and courteous manner. - Act as a liaison between the Managing Director and internal departments. - Coordinate with external vendors, partners, and associations. - Manage and maintain the Managing Directors calendar and email account. - Organize inbound emails into appropriate folders, flag urgent correspondence, and print attachments as needed. - Receive, review, and respond to correspondence and emails. - Take dictation and type documents as per the Managing Directors instructions. - Handle confidential assignments and tasks as assigned from time to time. - Analyze various departmental reports, collate data, and prepare summaries for the Managing Director's review. 2. Meeting Coordination & Scheduling: - Coordinate with the Managing Director to schedule daily meetings with HODs, external engagements, and other appointments. - Maintain an active and updated calendar of appointments and meetings. - Ensure meeting agendas and relevant documents are prepared and circulated in advance. - Plan and organize meetings, conferences, and other events. - Prepare meeting agendas and take minutes of meetings, capturing key discussions and action points. - Draft and prepare letters, documents, and communications as instructed by the Managing Director. - Maintain professional communication with internal teams and external stakeholders. 3. Logistics & Hospitality: - Organize domestic and international travel and prepare detailed travel itineraries. - Coordinate with travel agents for flight bookings, hotel accommodations, and transportation arrangements, including airport pick-up and drop-off. 4. Documentation & Office Management: - Maintain accurate records of both physical and electronic correspondence on a regular basis. - Ensure effective office management, including filing of correspondence and maintenance of all documentation. - Coordinate with departments to prepare and compile reports as required by top management. Preferred candidate profile Educational Qualification: - Graduate in any discipline (Bachelors degree required; a degree in Business Administration, Secretarial Practice, or a related field is preferred). - Additional certification in office management, executive assistance, or business communication is an advantage. Experience: - 58 years of proven experience as an Executive Assistant, Personal Secretary, or in a similar administrative role. - Prior experience supporting senior leadership (Managing Director, CEO, etc.) is highly desirable.

The position provides administrative and organizational support to facilitate the smooth operation MD's Office. Capable of handling a range of tasks, managing schedules & communications to coordinating projects and handling confidential information.

Purpose of the Job To assist the CEO in Business Planning and Strategy Execution at a Circle Level. Deliverables (Maximum 5-6 key responsibilities) 1. Timely, accurate and error free delivery of any project / activity led from the CEOs office. 2. Ensuring accuracy of all presentation prepared. 3. Capturing key action points from every meeting and ensuring its timely completion. 4. Analyzing daily MAPA reports. 5. Besides these taking up specific projects for improving business efficiency.

Responsibilities: Maintain records & databases Manage office operations Coordinate meetings & events Provide administrative support Prepare reports & correspondence