Executive Assistant

1. Calendar and Schedule Management

• Manage and maintain the MD & CFOs calendar, including scheduling appointments,

meetings, and events.

• Prioritize and organize commitments to optimize the MD & CFO’s time and

productivity.

• Ensure all necessary materials and briefing documents are prepared in advance for

meetings and engagements.

2. Communication and Correspondence

• Handle incoming calls, emails, and messages on behalf of the MD & CFO,

responding when appropriate or redirecting to relevant stakeholders.

• Draft, review, and proofread emails, letters, reports, and presentations.

• Maintain professional and efficient communication across internal and

external stakeholders.

3. Travel and Logistics

• Arrange and coordinate domestic and international travel, including

flights, accommodations, transportation, and itineraries.

• Ensure all logistical aspects of travel are handled smoothly and cost-effectively.

4. Meeting Support

• Prepare meeting agendas and collate relevant materials in advance.

• Take accurate minutes during meetings and ensure timely follow-up on action items.

• Coordinate with various departments to schedule and organize internal and

external meetings.

5. Project Management and Coordination

• Support the MD & CFO in monitoring and managing ongoing projects,

ensuring timely updates and follow-ups.

• Collaborate with cross-functional teams to drive progress on key initiatives

and deliverables.

• Maintain documentation and tracking systems to ensure project alignment with

organizational goals.