Executive Assistant

Job Opening - Executive Assistant

Experience - 4+ years

Location - Mumbai

Budget - As per industry standards

We are seeking an exceptionally proactive, experienced, and highly articulate Executive

Assistant/Personal Assistant (EA/PA) to be the backbone of our Founders Office. This

multifaceted role requires a dynamic individual who can manage complex administrative

responsibilities, act as a key internal and external liaison, and actively drive our company's

digital and social media presence. The ideal candidate will possess a strong personality,

excellent judgment, and the ability to anticipate needs and provide solutions in a fast-paced

digital marketing agency environment.

I. Founders Office Management & Administration

? Maintain various records and confidential documents for the Founders Office.

? Handling correspondence directed to the Founders Office, including prioritizing

emails and responding to calls when necessary.

? Organize, prepare, and provide solutions for meetings, including gathering

necessary documents and attending to all logistical arrangements.

? Draft, review, and send professional communications, reports, and

internal/external presentations on behalf of the Founders Office.

II. Strategic Support & External Relations

? Scouting, onboarding, negotiating with, and managing partners, enablers, and

vendors.

? Actively being part of creative brainstorming sessions with the founders and

meticulously documenting the results and action items.

? Manage communication flow between the Founders Office and employees.

? Liaise effectively with internal and external executives on various projects and tasks.

? Prepare internal and external documents/presentations/reports for the Founders

Office.

? Identifying and calendaring important marketing conventions and industry events to

attend.

? Represent the Founders Office in meetings and events when asked, duly noting

down all details and providing comprehensive summaries.

III. Digital Communications & Social Media

? Operate and manage digital communications for the company and the

executives.

? Actively drive content creation, scheduling, and community engagement for the

company's social media presence.

? Ensure the online profiles of the founders align with company branding and strategic

goals.

Qualifications and Skills

? Proven experience (minimum 3-5 years) in an EA/PA role, preferably supporting senior

executives or founders in a dynamic industry.

? Exceptional written and verbal communication skills with a clear, professional style.

? A strong, positive, and proactive personality; a forward-thinker who anticipates needs

and provides solutions.

? Impeccable organizational skills with extreme attention to detail.