Executive Assistant

Job Title:

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About the Company

OS&E (Operating Supplies & Equipment)

Job Summary

Executive Assistant

Key Responsibilities

Administrative & Executive Support

• Manage Directors calendar, appointments, meetings, and schedules.
  
• Coordinate travel arrangements including flights, accommodation, and transportation.
  
• Screen and manage phone calls, emails, and correspondence.
  

Meeting & Communication Management

• Prepare meeting agendas, presentations, and supporting documents.
  
• Record meeting minutes and ensure timely follow-up on action items.
  
• Act as a point of contact between the Director and internal/external stakeholders.
  

Documentation & Reporting

• Draft, review, and edit emails, reports, presentations, and official documents.
  
• Maintain organized records, files, and confidential documents.
  

Project & Coordination Support

• Assist in tracking tasks, deadlines, and project-related follow-ups.
  
• Coordinate with vendors, clients, and business partners as required.
  

Event & Office Coordination

• Organize meetings, conferences, events, and business functions.
  
• Support basic office management activities such as ordering supplies and coordination with service vendors.
  

Confidentiality & Professionalism

• Handle sensitive and confidential information with discretion and integrity.
  

Key Skills & Qualifications

Education

• Bachelors degree preferred (not mandatory).
  

Experience

• 35 years of experience as an Executive Assistant or in a senior administrative support role.
  

Technical Skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  
• Experience with calendar management, documentation, and presentations.
  

Core Competencies

• Excellent written and verbal communication skills.
  
• Strong organizational and time-management abilities.
  
• High attention to detail and accuracy.
  
• Ability to multitask and work in a fast-paced environment.
  
• Professional interpersonal skills to engage with senior executives and external clients.
  
• Strong sense of confidentiality and ethics.
  

Industry Preference

• Hospitality / FF&E / OS&E / Interior / Project-based organizations preferred (not mandatory).
  

Why Join Melange India

• Work with a reputed hospitality-focused organization.
  
• Exposure to premium hotel and commercial projects.
  
• Collaborative and professional work environment.
  
• Opportunity to work closely with senior leadership.