Executive Assistant To Managing Director

Job Title: Executive Assistant to CMD

Working Days: Mon-Sat (2nd & 4th Sat is Off)

Candidate from any Manufacturing Industry

Role & responsibilities

Objective:

The Executive Assistant to CMD will provide high-level administrative support to the Chief Managing Director (CMD) and ensure smooth communication and coordination across various business functions. The role requires a dynamic individual who excels at managing multiple tasks, has strong financial acumen, and can assist in decision-making by interpreting numbers and financial reports effectively

Key Result Areas:

Coordination

• Act as a liaison between CMD and internal/external stakeholders.
• Manage calendars, schedule meetings, and prioritize appointments.
• Prepare and circulate meeting agendas, minutes, and follow up on action items.
• Handle day-to-day correspondence and ensure timely communication.
• Maintain confidentiality in handling sensitive information.

2. Financial Assistance & Reports:

• Assist CMD with reviewing financial reports and data.
• Track budgets, expenses, and accounts-related processes.
• Liaise with accounts team for record-keeping and compliance.
• Prepare reports, financial summaries, and presentations.
• Help analyse financial data to support business decisions.

3. Project Management Support:

• Coordinate projects, ensure deadlines are met, and provide progress updates.
• Monitor project timelines, budgets, and resources.
• Collaborate with departments for smooth execution of initiatives.

4. Administrative Support:

• Organize travel arrangements and itineraries for CMD.
• Handle confidential documents and prepare presentations.
• Manage CMDs office needs, including supplies and IT support.

5. Stakeholder Management:

• Serve as point of contact for CMD with internal stakeholders.
• Act as liaison for external stakeholders (clients, partners, vendors, board members).
• Represent CMD in meetings or events and relay key insights and action items.

Key

Functional

Financial Literacy

Project Coordination

Administrative Expertise

Technology Proficiency

Calendar and Time Management

Behavioral

Strong Communication & Coordination

Cross Functional Team Working

Quality and Service Orientation

Delivering Consistent Results

Stakeholder Management

Confidentiality and Discretion

Key

Internal

CMD

Executive Team

Finance/Accounts Team

HR & Admin Teams

Other Departments

External

Clients

Vendors & Partners

Board Members

Other

Education

Mandatory:

Desirable: