Executive Assistant To Managing Director

Job Title: Executive Assistant to Managing Director (MD)

• Administrative Support:

• Manage and maintain the MDs calendar, appointments, travel plans, and meetings.
• Prepare and organize documents, presentations, reports, and correspondence for internal and external communications.
• Draft, review, and manage emails and letters on behalf of the MD.

• Meeting Coordination:

• Schedule and coordinate executive meetings, board meetings, and reviews.
• Prepare agendas, take minutes, and ensure timely follow-up on action items.

• Communication & Liaison:

• Act as the primary point of contact between the MD and internal teams, clients, partners, and stakeholders.
• Screen and prioritize calls, emails, and requests, ensuring timely responses.

• Project & Task Management:

• Assist in monitoring key projects, deadlines, and deliverables.
• Conduct research and compile data to support decision-making and strategic planning.

• Confidentiality & Discretion:

• Handle sensitive business and personal information with the highest level of confidentiality.
• Ensure compliance with company policies and ethical standards.

Qualifications & Skills:

• Bachelors degree in Business Administration, Management, or a related field (Masters preferred).
• 5+ years of experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills in English (and other relevant languages, if required).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Teams, etc.).
• High level of discretion, integrity, and professionalism.
• Ability to work independently and under pressure in a fast-paced environment.

Key Competencies:

• Strategic thinking and proactive problem-solving.
• Strong interpersonal skills to interact with top-level executives and stakeholders.
• Adaptability and flexibility to changing priorities.
• Attention to detail and accuracy.