Exeuctive Assistant

Role & responsibilities

Administrative & Operational Support

• Manage calendar, travel, meetings, and communications.
• Prepare reports, presentations, and confidential documents.
• Coordinate internal and external meetings/events.

Strategic & Project Support

• Track and follow up on strategic initiatives and key deliverables.
• Support business reviews, data analysis, and decision-making.
• Liaise with cross-functional teams to drive alignment and execution.
• Conduct research and prepare briefs for strategic discussions.

Stakeholder & Communication Management

• Act as a point of contact for internal and external stakeholders.

Ensure timely and effective communication on behalf of the Director.

Required Behavioral Competencies

• Proactive Ownership: Anticipates needs and takes initiative without waiting for direction.
• Confidentiality & Integrity: Handles sensitive information with discretion and professionalism.
• Collaboration: Builds strong relationships across teams and levels; works well in cross-functional settings.
• Agility & Adaptability: Thrives in a fast-paced environment and adjusts quickly to changing priorities.
• Attention to Detail: Maintains accuracy and thoroughness in all tasks.
• Effective Communication: Communicates clearly, concisely, and confidently with stakeholders.

Problem Solving: Approaches challenges with a solution-oriented mindset.

Required Functional Competencies

• Advanced MS Office Skills Excel (dashboards, pivot tables), PowerPoint (presentations), Outlook (calendar/email management).
• Digital Collaboration Tools MS Teams, Zoom, SharePoint, OneDrive.
• Data Handling & Reporting Ability to work with business data, generate reports, and support analytics.
• Document Management Version control, formatting, and archiving.

Basic Project Management Tools – Familiarity with tools like Trello, Asana, or MS Project is a plus.

Preferred candidate profile

4–6 years