Executive Assistant - MD / CEO, Male candidate - 1

Role & responsibilities:

• Calendar & Schedule Management:

  Coordinate and manage complex calendars, including internal/external meetings, events, and deadlines.

• Communication Handling:

  Draft, review, and manage professional correspondence, memos, and emails on behalf of the executive. Maintain confidentiality at all times.

• Travel Arrangements:

  Plan and coordinate domestic and international travel including flights, hotels, visas, transportation, and itineraries.

• Meeting Preparation:

  Prepare agendas, presentations, and reports; take and distribute minutes and follow up on action points.

• Stakeholder Coordination:

  Act as a liaison between the executive and internal/external stakeholders, including clients, vendors, and team members.

• Document Management:

  Organize and maintain records, reports, and legal/business documentation both digitally and in hard copy.

• Project Support:

  Assist in project coordination and ensure timely follow-ups on critical tasks and deadlines.

• Office Administration:

  Oversee day-to-day administrative operations and coordinate with HR, IT, and finance as needed.

Preferred candidate profile

Bachelor's degree (preferred in Business Administration or similar field)

• Minimum 3 years of experience as an Executive Assistant or in a similar support role
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong time management, organisational, and multitasking abilities
• High level of discretion, confidentiality, and professionalism
• Strong interpersonal skills and ability to work with senior leadership
• Experience supporting C-suite executives
• Exposure to international travel arrangements and multicultural work environments
• Tech-savvy, with the ability to adopt new tools/platforms quickly
• Positive attitude and high adaptability in fast-paced environments