Executive Assistant To Managing Director

Role & responsibilities

This role acts as the primary point of coordination between the MD and internal/external stakeholders, enabling the MD to focus on organisational priorities. The position demands exceptional professionalism, discretion, business acumen, and the ability to operate in a fast-paced, highgrowth environment.

Key Responsibilities

1. Executive & Administrative Support

• Manage the MDs calendar, appointments, meetings, and travel with accuracy and foresight.
• Coordinate end-to-end national and international travel itineraries, logistics, and expense management.
• Ensure all meetings are well-prepared with agendas, briefs, presentations, and follow-up notes.

2. Communication & Coordination

• Act as the single point of contact for all communications to/from the MDs office.
• Draft, review, and manage high-quality emails, reports, letters, and internal/external communication.
• Liaise with senior leadership, board members, clients, and partners with professionalism and efficiency.
• Maintain confidentiality of all sensitive information.

3. Business & Operational Support

• Assist the MD with strategic initiatives, special projects, and cross-functional coordination.
• Track action items, key deliverables, and deadlines across departments; ensure progress and timely closure.
• Conduct preliminary research, compile data, and prepare executive summaries or MIS reports as required.
• Support the MD in reviewing proposals, contracts, and business documents.

4. Stakeholder Management

• Build effective working relationships with internal teams, external agencies, government bodies, clients, and partners.
• Represent the MDs office in meetings when required, ensuring alignment and clarity of communication.
• Manage the MDs involvement in events, conferences, and key stakeholder engagements.

5. Office Governance & Prioritisation

• Filter, prioritise, and escalate issues requiring the MD’s attention.
• Ensure the MD’s office operates with high efficiency, structure, and discipline.
• Handle confidential HR, finance, and legal documents with complete integrity and discretion.

Experience Requirement

• 5–10 years of experience supporting CXO/MD-level leaders in reputed corporates (MNCs, Big 4, large-scale Indian conglomerates, high-growth companies).

• Proven track record in handling senior stakeholders and managing high-level business coordination.