59 Agenda Jobs

1. Organizing effective Board Meetings, its Committees, General Meeting of shareholders in coordination with CS leadership and Senior Management Personnel 2. Issue of securities, particularly NCDs on Private Placement basis. Compliances pertaining to GDRs 3. Compliances of LODR and other Regulations applicable to a listed Company 4. Drafting, discussing, finalizing and circulating of agendas of meetings, minutes, notices, outcomes, press notes etc. in consultation with Senior Management and other stakeholders 5. Management of key corporate actions like issue, listing of shares, merger, amalgamation, demerger etc. 6. Liasioning with Registrar & Transfer Agents (not day to day activities) 7. Initiating, drafting, compiling, discussing, settling, finalizing the Annual Report in coordination with Senior Management. 8. Managing filing of various e-forms based on the event based and periodic events as per the Companies Act, 2013 with Ministry of Corporate Affairs 9. Initiating, drafting, discussing, settling, finalizing the charter of Committees, Policy Statement, Policy Documents etc. in consultation with Senior Management and obtaining the approval of Board of Directors 10. Initiating, Drafting, finalizing, and filing of various applications to SEBI for various purposes like obtaining, renewal of certificate of registration as Portfolio Managers under SEBI Regulations, 1993 11. Drafting reply to legal notices pertaining to shareholders. 12. Ascertaining the compliance of statutory audit and limited review requirements 13. Ensuing 100% compliance with the applicable corporate & securities laws and review of documents/ disclosures/ intimations to be submitted with stock exchanges, MCA and SEBI. 14. Development of SOPs and processes and support in automation exercise. Interested candidates can forward their resumes on dhawal.patel@ril.com

Greetings from Sanmar Group! We have an opportunity for Company Secretary role for our Head Office located in Chennai. Looking for 2 to 4 years of experience post CS qualification. Company Name :Chemplast Sanmar Ltd Key Responsibilities : 1. Preparation of Notice, Agenda, Board Notes and Minutes for Board, Committee and General Meetings 2. Filings with Ministry of Corporate Affairs (V2 and V3) 3. Filings with Stock Exchanges including XBRL filings 4. Drafting Directors Report with Annexures for multiple companies 5. Maintenance of Statutory Registers 6. Providing documents and coordinating with Secretarial Auditor for Secretarial Audit, Annual Return Certification and Secretarial Compliance Report. 7. Handling investor grievances 8. Share price analysis 9. Foreign Liabilities and Assets (FLA) / RBI Filings exposure 11. Exposure to Board App for circulation of Board papers for Board meetings / committee meetings 11. Exposure to BoardApp for circulation of Board papers for Board meetings / committee meetings If you are interested kindly send your updated resume to pt8@sanmargroup.com

Role & responsibilities Maintaining comprehensive and accurate corporate records, documents and reports Providing assistance, such as writing and editing emails, drafting memos and preparing communications Organizing meetings, including scheduling, sending reminders and organizing catering when necessary Answering incoming phone calls in a polite and professional manner and accurately taking messages Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters Coordinating travel arrangements (both domestic and international) and create trip itineraries Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects Act as the point of contact among executives, employees, clients and other external partners Experience as a virtual assistant if required Helping prepare for meetings Accurately recording minutes of meeting Opening, sorting and distributing incoming faxes, e mails, and other correspondence Reading and analyzing incoming memos, submissions and distributing them as needed Preferred candidate profile Female - Married & Settled Excellent Communication Skills Nearby Location

Efficiently manage schedules, meetings, and communication for executives. Handle confidential tasks, travel arrangements, reports, and office coordination. Support decision-making with timely info and ensure smooth daily operations. Required Candidate profile Experienced in executive support, calendar management, and client coordination.Certified in MS Office, Business Communication & Time Management. Strong organizational and multitasking skills.

Ensure compliance with corporate laws and regulations, Maintain company records and statutory filings. Organize board meetings and prepare minutes. Corporate governance. Liaise with regulatory authorities and stakeholders etc.

The opportunity Executive Assistant (EA) services are offered by the EA COE within the MBA service function (Global Delivery Services). The objective of this role is to oversee and manage the provision of Executive Assistant support (administrative and secretarial services) to allocated senior executives from a GDS location. The Senior Associate is required to lead a team of Executive Assistants, working in a remote team environment, to deliver EA support to their allocated Executives (Partners and Directors). Core EA deliverables include diary management, travel management, event and meeting management, expense management and processing, client relationship management and support, email management, CRM data management, expense management, timesheet management, tool support, and any other general EA support requirements that may arise on an as needs’ basis. The Senior Associate also will be managing some PPED’s too and ensure the above requests are taken care of. He/she should be willing to step in to ensure effective delivery of this support to customers as required, and to work in time zones suitable to the provision of this support to the client base. The Senior Associate will work closely and in collaboration with the (onshore) GDS Liaison Coordinator to ensure that all EA team members are appropriately skilled and able to meet the expectations of their allocated executives. Your key responsibilities The primary responsibility of this position is to work in a team environment to oversee and ensure the effective delivery of high-quality Executive Assistant (EA) support to identified/allocated executives, within the bounds of agreed and documented service levels as regards scope, quality, and timeliness. The Senior Associate will have responsibility for the effective delivery of EA support by him/her as well as the team including, but not limited to, the following core EA tasks: Meetings, Events, and Diary Management — manage internal and external appointments, Team meetings, client meetings, events, videoconferences, and online meetings inclusive of both ‘Outlook’ calendar logistics and the coordination of all associated facilities, equipment, catering, agendas, and the associated liaison with internal and external attendees and their respective EAs Travel Management – working with the relevant travel provider’ tools and services, manage all aspects of travel as required/directed by each executive, including booking and approvals, passport and visas, costs and itineraries (all per EY policy) Email Management — screening, actioning, alerting, filing, and deletion of email correspondence as required/directed by each executive Client Relationship Management – coordinating client visits, events, mailing lists and marketing data; establishing and maintaining relationships with relevant clients and their respective EAs as required/directed by each executive CRM System Management – supporting executives with pipeline management, opportunity administration and reporting, and contact and activity administration within the CRM/Interaction systems (per EY and service line policy) Expense Management – collation and processing of all reimbursable expenses on behalf of allocated executives, reconciliation, and provision of required information Timesheets – collate and enter weekly timesheet information as required/directed by each executive Other general administrative support — as required/directed by each executive, including (but not limited to) recording meeting minutes and actions, maintaining project information, recording learning/CPE hours, EY tool support and administration, data capture, processing and administration of business information, transcription of recorded meetings, ad-hoc service line specific tasks etc Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Extremely organized and enjoys administration Strong network coordination skills Comfortable using IT database systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Very good understanding of business functions and operations Must be able to work virtually, and independently Demonstrated ability in project planning & management Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Personal attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Proficient in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook and Lync To qualify for the role, you must have Bachelor’s degree or equivalent Good command over English (written & spoken) is mandatory Ideally, you’ll also have Min 6 to 8 years of work experience of which at least 3 years in a supervisory role At least a year of experience working in a team environment handling virtual secretarial services is preferred Open to work in shifts

Responsibilities: * Calendars management & hotel bookings * Meeting planning, agenda creation * Fix appointments & travel arrangements * Office coordination & secretarial ops * Letter drafting & ticket booking

Skills: Administrative Support,Documentation&Records,Office Coordination, Excellent communication skills,Strong organizational &time-management skills 4 - 10yrs(female candidate preferred) Contact: 6383838110 Mail: jobs.istarbs@gmail.com

Prior exp in a listed company is a must Prepare agendas, take minutes, in compliance with the Companies Act, 2013, SEBI LODR, SEBI D&P Regulations Compliances for the AGM for annual reports & e-voting details & coordinating with RTA & Linkintime Required Candidate profile 2+ yrs exp handling Secretarial Activities in Listed Company Preparation & filings with regulators such- MCA, SEBI, RBI Handle SEBI inspections, Secretarial Audit & Internal Audit Call - 8104808547 Perks and benefits 10% Perf Bonus + 10- 40% Revenue Bonus + Mediclaim

Key Responsibilities: Corporate Governance: 1.Provide strategic advice to the board of directors and senior management on corporate governance matters. 2.Ensure the company complies with legal, regulatory, and statutory requirements. 3.Support the board in the establishment of governance frameworks and policies. 4.Prepare agendas and minutes for board meetings and annual general meetings (AGMs). 5.Facilitate board evaluations and performance assessments. Legal and Compliance: 1.Manage compliance with local and international regulations related to green hydrogen production, energy, and environmental standards. 2.Oversee the filing of corporate documents with regulatory bodies. 3.Ensure all filings and regulatory documentation, including annual returns, are submitted in a timely manner. 4.Advise the company on corporate law, governance standards, and environmental regulations. 5.Monitor changes in laws, regulations, and industry practices that affect the business. Risk Management: 1.Assist in identifying and managing legal and regulatory risks associated with the business and related activities. 2.Develop and implement risk management strategies, ensuring they are in line with best practices. 3.Advise the management team on mitigation strategies and ensure proper documentation of risk management practices. Board Support & Administrative Duties: 1.Provide administrative support to the board, including logistical arrangements for meetings and document preparation. 2.Advise on the induction and ongoing development of board members. 3.Maintain statutory registers and records, ensuring their accuracy and completeness. Manage company secretarial databases and documentation systems.

Skills:Administrative Support,Communication Management,Documentation&Records,Office Coordination,Excellent written&verbal communication skills,professionalism,Strong organizational&time-management skills Exp:3-5yrs Contact:Ranjani 6383842191

Key Responsibilities: - Efficiently manage executive schedules, appointments, and meetings. - Coordinate travel arrangements and accommodations. - Prepare and edit various documents and reports. - Maintain confidentiality and professionalism. - Assist in project coordination and follow-ups. - Act as a liaison between executives, clients, and teams. - Ensure smooth office operations and organized filing systems. Qualifications: - Minimum 5-10 years of secretarial management experience, preferably in engineering services. - Proficiency in Microsoft Office Suite. - Strong communication and organizational skills. - Attention to detail and multitasking abilities. - Professional appearance and demeanor. - Ability to work independently and collaboratively.

Job Title: Executive Assistant to Senior Vice President (SVP) Job Summary: The Executive Assistant to the SVP provides high-level administrative support, ensuring efficient operations and effective communication within the organization. This role involves managing the SVP's calendar, coordinating meetings, handling correspondence, and overseeing special projects. Key Responsibilities: Calendar Management: Schedule and manage the SVP's appointments, meetings, and travel arrangements. Communication: Draft, proofread, and manage correspondence, including emails, memos, and reports. Meeting Coordination: Prepare agendas, organize meeting logistics, and distribute essential materials. Project Management: Lead and support high-level projects, ensuring timely execution and compliance with organizational standards. Data Analysis: Compile and analyze data to prepare reports and presentations. Relationship Management: Build and maintain relationships with internal and external stakeholders. Confidentiality: Handle sensitive information with discretion and maintain confidentiality. Qualifications: Education: Associate's degree in business or secretarial science; bachelor's degree preferred. Experience: Minimum of 5 years of executive-level administrative experience. Skills: Exceptional organizational skills, proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), strong interpersonal and communication skills, ability to multitask in a fast-paced environment, and maintain confidentiality. Preferred Traits: Detail-oriented Highly organized Proactive and able to anticipate needs Strong problem-solving abilities

Role & responsibilities With working experience reporting directly to the CEO/MD providing executive support in a one-on-one working relationship, being the primary point of contact for internal & external constituencies, on all matter pertaining to the Office of the CEO/MD/Chairman, maintaining confidentiality and high level of discretion. Calendar Management Communication Management Meetings Organization, preparing Agenda, Minutes of Meetings and ensuring smooth execution with follow up. Document Management Expenses Management Research & Information Gathering, Compiling reports & Presentation for target Audiences Liaoning & Communication between both internal and external stakeholders, including Director & Family Members Events Planning for Conference, Meetings, Trade Shows, Government Follow ups & others. Confidentiality & Discussion in handling sensitive information matters concerning business & family. Identifying existing process followed between all stake holders and eliminating Red Tape & bureaucracy, to enhance efficiency at all levels of Management. Plan & Co-Ordinate & Assist in all office tasks like Ordering supplies, Legal Notarizations, Maintaining & submitting official bills, accounts & reimbursements, Co-Ordination with Personal Charted Accountants to File Yearly Tax Returns, monitoring compliances on personal & official properties on payment of timely taxes due etc. Guest Relations- both in India & Overseas. Elder/old People - Doctors/Medical Appointments monitoring. Security Protocols Co-Ordination & Monitoring for safety of CEO/MD & Family

Description Seeking a professional to independently manage legal and corporate compliance, advise the Board on critical matters like incorporation and mergers, and ensure smooth conduct of board and committee meetings. The role involves drafting fiduciary documents, resolutions, and minutes in compliance with the Companies Act, filing statutory forms, maintaining registers, and liaising with other functions for seamless operations. Responsibilities Handling Legal and Corporate compliances independently Advising the Board on significant matters such as incorporation, mergers and equity allocation Conduct Board Meetings, General Meetings, Audit Committee meetings, etc. Prepare various drafts including notice, agenda notes for the Board / Committees of Directors, Directors Report, and other fiduciary documentation Draft various resolutions and minutes for various requirements in accordance with the provisions of the Companies Act, and rules there under File various statutory forms & returns with the Ministry of Corporate Affairs and other government agencies Maintain and record Statutory Registers as required under the Companies Act & Rules thereunder Collect disclosures, consents etc. required under the Company Law from Directors and submit them before Board Coordinate with other functions like Finance for smooth operations of the Company Other day-to-day secretarial work of the company such as the preparation of note sheets, drafting policies, Other duties as assigned. Eligibility Associate Member of The Institute of Company Secretary having minimum post qualification experience of 3 years. Hands-on experience and knowledge for drafting Contracts, Start-up/ Incubation Agreements, Non-Disclosure Agreements, and other requisite documentation Strong organization skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion Demonstrated proficiency in Microsoft Word, Excel, and PowerPoint. Desired Eligibility Completed LLB Exposure with not-for-profit (Section-8 companies) Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as a part of a team are a must. Travel As and when required, across the country for project execution and monitoring as well as for coordination with geographically distributed teams. Communication Submit a cover letter summarising your experience in relevant technologies and software along with a resume and the Latest passport-size photograph.

Conducting Board, Committee and General meetings Drafting of agenda, minutes, resolutions, Board's reports, annual reports etc.Good Communication Strong Interpersonal Skills and good stakeholder management.

Summary Provides high-level administrative and operational support to the Plant Manager, ensuring efficient plant operations. Manages schedules, communications, and other activities with discretion and professionalism. Roles and Responsibilities Manage calendars, coordinate meetings, appointments, and travel arrangements for the Plant Manager. Prepare documents such as MOMs, expense reports, and other secretarial activities. Provide administrative support to ensure smooth day-to-day operations. Handle follow-ups on pending tasks and maintain accurate records. Coordinate with various departments to resolve issues efficiently. Desired Candidate Profile 3-8 years of experience in an executive role or similar position, preferably in manufacturing industry. Strong calendar management skills with attention to detail. Proficiency in document preparation, email writing, and secretarial skills. Strong organizational, time management, and communication skills. Proficiency in Microsoft Office Suite. Ability to handle confidential information. Location: Oragadam To Apply Email resume to bensraj.paulretnam@sanmina.com

Should have exp of 2 yrs as an EA in Real Estate firm Exp calendar management, travel arrangements scheduling meetings appointments Drafting of minutes of the meetings, coordinate with different departments for their daily operations Required Candidate profile Should be from Real Estate Financial/Engineering background Should have exp in Emails, MS Office Good communication skills Real Estate background preferred Interested candidate revert back

Experience: 1-3 years (Preferably from Real estate background) Location: Mumbai Key Responsibilities: Governance and Compliance: Ensure the company complies with all relevant laws and regulations, including company law, corporate governance standards, RERA, FEMA and other statutory obligations. Maintain statutory records, such as the register of directors and shareholders. Prepare and file statutory returns with regulatory bodies. Advise the board on governance issues and regulatory changes that may impact the company. Proficient in reading and analyzing financial statements, with strong expertise in MS Excel. Experience with SAP and Yardi is an added advantage. Board Support and Administration: Organize and prepare agendas for board meetings, committee meetings, and general meetings. Coordinate with the board of directors, ensuring they are provided with the necessary information and documents for decision-making. Ensure accurate minute-taking of all board and committee meetings. Provide advice on directors duties, responsibilities, and compliance with the companys articles of association. Shareholder Communication: Manage communication with shareholders, ensuring transparency and compliance with shareholder rights. Organize and attend the company’s annual general meetings (AGMs) and special meetings, ensuring proper documentation. Corporate Strategy Support: Provide strategic support and advice to the executive management and board on governance-related matters. Assist in corporate restructuring, mergers, acquisitions, and other strategic decisions from a governance perspective. Manage issuance of shares and debentures through private placement and preferential allotment Essential Requirement for fitment Knowledge of Companies Act, 2013 Strong Interpersonal skills and ability to work in a team environment Strong Drafting skills Strong Communication skills Strong process orientation Contact Person Sofiya Sayyed SG OASIS Interested candidates can shares their resumes on sofiyaoasis@gmail.com

Role: Chief of Staff to COO Location: Pune / Hybrid Role Overview: We are looking for a data-driven, sharp, and execution-focused Chief of Staff to be the right hand to our COO. This role is pivotal in ensuring strategic initiatives are driven to completion, cross-functional alignment is maintained, and operations run like clockwork. Key Responsibilities Strategic Execution Partner: Drive and track progress on strategic goals, OKRs, and quarterly initiatives across teams. Data-Driven Decision Making: Own dashboards, metrics, and reporting for operations and company health. Spot trends, identify gaps, and push for course correction. Cross-Functional Integration: Act as a force-multiplier, ensuring synergy between product, engineering, ops, HR, finance, and sales. Prioritization and Focus: Help COO to stay focused on high-impact work by filtering noise, managing the agenda, and leading critical projects. Project Management: Run key initiatives from concept to execution from market expansion plans to internal process redesign. Communication & Alignment: Prepare crisp communication, presentations, and updates for internal and external stakeholders. Ops Rhythm Keeper: Own the cadence of leadership meetings, team reviews, and follow-ups to keep things moving. Firefighter & Enabler: Preemptively identify blockers, chase down dependencies, and ensure follow-through across the board. What Were Looking For: 8-10 years of total experience, with at least 4 years in a high-growth startup, consulting, or strategy/ops role. Strong analytical skills – comfort with spreadsheets, dashboards, KPIs, and data tools is a must. Exceptional project and stakeholder management skills – a doer who gets things done. Structured thinker, sharp communicator, and clear writer. Highly organized, energetic, and proactive. You think two steps ahead and always come prepared. High trust, low ego. You work in the background but have a big-picture mindset. Why This Role? Work directly with the COO and gain a front-row seat to strategic decision-making. Own impact – see your work move the needle across departments. Be part of a smart, driven, and collaborative global team.

The Assistant to the Commissioner plays a pivotal role in supporting the Commissioner of the Sports League-Manage the Commissioner’s calendar, schedule meetings, and coordinate travel arrangements Location-Thane

Job Overview: We are seeking a Company Secretary to join our dynamic team. The ideal candidate will be responsible for handling secretarial and compliance matters for multiple clients, ensuring corporate governance standards are met efficiently and effectively. Key Responsibilities: CS & Legal - Job Description for Qualified /Company Secretary (CS): Handling end-to-end company secretarial compliance, including incorporation, statutory filings, and corporate governance advisory. Drafting and maintaining statutory records, minutes, board resolutions, and compliance documents. Managing regulatory filings with the ROC, SEBI, RBI, and other authorities, including event-based and annual filings. Overseeing share-related matters such as issuance, transfer, transmission, and fundraising compliance. Liaising with regulatory bodies, stakeholders, and legal professionals for corporate compliance matters. Managing trademark registrations, responding to objections, and handling opposition proceedings. Assisting in due diligence, corporate restructuring, and FEMA compliance, including filings on FIRMS and FLAIR portals. Reviewing and drafting agreements, policies, and legal documents for clients. Key Skills & Competencies: Strong knowledge of the Companies Act, 2013, FEMA and other corporate laws Excellent drafting, communication, and analytical skills. Ability to multitask and manage multiple clients efficiently. Proficiency in MCA portal, XBRL filings, and other statutory platforms. Attention to detail and strong problem-solving abilities. Team player with a proactive and client-centric approach. Preferred Qualifications: Prior experience in a consulting firm or a corporate secretarial firm is preferred.

Organize &manage the MD’s calendar, meetings, travel, & appointments. Handle incoming & outgoing communication. Act as a liaison between the MD and internal and external parties. Plan, coordinate, & manage the MD’s domestic & international travels.

The Personal Secretary (PS) to the CEO ensures smooth administrative operations by managing the CEOs schedule, meetings, and communications. Cordinating with internal teams, and other stakeholders to facilitate efficient decision-making and project execution. The Personal Secretary will handle large volume of confidential documents, prepare reports, and oversee correspondence related to shipbuilding, ship repair and heavy engineering projects and maritime regulations. The Personal Secretarys role entails enabling the CEO to focus on strategic planning in the shipyard. interested candidates can share their cv to hr3@sarthee.com or call@9033033650

Responsibilities: Maintain statutory records & file annual returns on time Ensure compliance with Companies Act, RBI & Listing Agreements Prepare board meetings, agendas & annual reports