Executive Asst. To Vice President

• Provides high level of secretarial assistance to Business Head.

• Managing the schedule, which includes setting up appointments, scheduling meetings, and arranging travel plans.

• Communicating with stakeholders on behalf of the Business Head. This includes answering phone calls, responding to emails, and drafting correspondence.

• Coordinate with Project Offices and Factories for collecting MIS.

• Acting as first point of contact for callers, dealing with emails and phone calls, passing, and highlighting them to Business Head.

• Reminding important task, meetings and deadlines.

• Receives incoming communication on behalf of, reviews information, determines importance, and summarizes and/or share contents to appropriate staff.

• Need to prepare meeting agendas, creates presentation materials, and ensures that all necessary materials are available for the meeting, prepares minutes of meeting.

• Coordinates with internal and external stakeholders on behalf of Office of Business Head.

• Collating and compiling MIS and Technical Information.

• Handles administrative tasks such as maintaining files and records, organizing documents, and preparing reports.

• Maintain Contacts / Business Cards/ guest list.

• Prepare MOM and circulate the same to concerned departments.

• Work on consolidation of critical MIS by taking appropriate inputs from various Zones/ HODs.

• To handle Office correspondence and administrative task including e-mail / postal / telephonic correspondences/ drafting of letters and important communications.

• Maintaining office stationery and necessary office supplies.

• Booking and arranging Travel, Visa, Transport and Accommodation.

• Any other task assigned by the management from time to time

Required Candidate profile

• Excellent written & spoken English communication and Presentation skills.

• Proficiency in Microsoft Word and Excel is a must.

• Good command Shorthand, Dictation, and Typing.

• Proactive with high energy level, self-starter and ability to turn around things.

• Must have good interpersonal Skills.