Manager – Procurement (Contract)

ABOUT AIR INDIA SATS AIRPORT SERVICES PRIVATE LIMITED

AISATS, a leading gateway services provider in India, is a 50-50 joint venture between Air India Limited (a part of the TATA Group) and SATS Ltd., one of the world’s largest providers of air cargo handling services and Asia’s leading airline caterer. ‘AISATS’ is defined by its people – they are our greatest strength. Their commitment to seamless delivery and customer delight is what enables us to fulfil our brand promise of service excellence. This has been the hallmark of our business for more than a decade. With deep domain knowledge of the aviation ecosystem, we offer end-to-end ground handling services such as passenger and baggage handling, ramp handling, aircraft interior cleaning, load control and flight operations, and cargo handling services for general, perishable, transshipment, express courier and special cargo.

Manager – Procurement (Contract)

Location: (Bangalore)

JOB PURPOSE

To plan, manage, and execute end-to-end procurement activities for CAPEX, OPEX, and Services in line with organizational objectives, ensuring cost optimization, timely availability, quality compliance, risk mitigation, and long-term vendor partnerships while adhering to internal policies and statutory requirements.

KEY RESPONSIBILITIES

1. Strategic Procurement & Planning

• Forecast procurement requirements in coordination with BU operations, engineering, maintenance, projects, maintenance, and admin teams.
• Lead RFQ/RFP/tendering processes, technical and commercial evaluations, negotiations, and finalization.
• Identify cost-saving opportunities through value engineering, standardization, bulk sourcing, and alternate vendor development. Drive-cost analysis and total cost of ownership (TCO) evaluation for all the projects carried out
• Ensure compliance with approved budgets, CAPEX approval notes, and delegation of authority (DOA).
• Track CAPEX PRs, POs, deliveries, installations, commissioning, and handover documentation.
• Handle procurement of consumables, spares, utilities, stationery, logistics, chemicals, packaging, and routine operational items in close coordination with CHQ team
• Monitor price trends and manage cost escalations through negotiations and alternate sourcing. Ensure uninterrupted supply to avoid operational disruptions. Manage evaluation of proposals, offers, and bids in compliance with internal policies and applicable regulations.
• Assist CHQ team for RFQ/ Projects within strict timelines and as per AISATS Procurement and Stores Manual.
• Oversee implementation of indirect procurement (Non-GSE) of CHQ Contracts
• Monitor and manage CHQ contracts while maintaining turnaround time (TAT) standards as per SLA in the contract, timely reporting of NC s to CHQ team
• Audit invoices for compliance with contract terms and supervise contract closeout.
• Assist CHQ team in maintaining documentation for audit purposes.
• Support audits by reviewing procurement policies and procedures for efficiency and compliance.
• Communicate effectively with business units to resolve issues.
• Handle incident/accident reporting and claims settlement.
• Coordinate insurance coverage for newly purchased ramp equipment and vehicles.
• Communicate effectively with business units to resolve SAP-related issues.
• Collate data for Fire, EEI, Miscellaneous & Other Perils Insurance policies.
• Ensure operational decisions always prioritize safety and security
• Manage sourcing of maintenance, housekeeping, security, transport, manpower, IT services, consultants, project contractors, and facility management services.
• Coordinate vendor onboarding, contract renewals, performance reviews, and dispute resolution.
• Ensure statutory compliance related to labor laws, insurance, licenses, and safety requirements.

1. Stakeholder Management

• Act as a key interface between internal stakeholders and external vendors.
• Provide regular updates on procurement status, risks, and mitigation plans.
• Support project and operational teams to meet timelines and cost objectives.

1. Reporting & MIS

• Prepare and present monthly/quarterly procurement MIS, savings reports, vendor performance dashboards, and budget utilization reports.
• Track PR-to-PO cycle times, contract status, and open commitments.

Key Performance Indicators (KPIs)

• Cost savings achieved vs budget
• PR to PO turnaround time
• On-time delivery and service performance
• Vendor performance ratings
• Contract compliance and audit observations
• Stakeholder satisfaction

EDUCATIONAL QUALIFICATIONS

• MBA / PGDM in Supply Chain or Operations preferred
• 8–12 years of relevant procurement experience covering CAPEX, OPEX, and Services
• Experience in multi-location or project-driven environments preferred
• Formal training in Procurement and Contract Management.
• Strong negotiation and commercial acumen
• Expertise in tendering, contracts, and vendor management
• Knowledge of ERP systems (SAP/Oracle/Ariba or equivalent)
• Analytical and cost-optimization skills
• Excellent communication and stakeholder management
• High level of integrity, ownership, and problem-solving ability
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to build relationships and foster teamwork.
• Ethical behaviour and adaptability in a dynamic environment.
• Effective communication skills (verbal and written).