Human Resources Specialist

Team/Department:

Human Resources/Administration

Company/Location:

Mumbai/ONESEA Shipmanagement Private Limited

Reports to:

HR Manager

Position description:

The HR specialist will lead Human Resources matters extensively as general HR. This includes activities such as Recruiting, Benefit & Compensation, Training & Appraisal, HR administration, and HRIS management.

Job Responsibilities:

1. Recruiting:

• Lead the recruitment and hiring process by working closely with Head of Administration, hiring HoD and managers.
• Manage the full-cycle recruitment process, including sourcing candidates, conducting interviews, making hiring recommendations, offering package & employment contract and onboarding.
• Ensure the company attracts a diverse pool of qualified candidates through various recruiting channels (job posting through online recruiting websites/social media, engagement with 3rd party professional agents, career fairs, etc.).
• Maintain a smooth onboarding process for new hires, ensuring a positive candidate experience and seamless integration into the company.
• Arrange necessary onboarding preparation such as visa, accommodation, as applicable.
• Provide induction training & coordinate workplace/necessaries set-up for new joiners.

2. Benefits & Compensation:

• Administer employee benefits programs, including health insurance (ex. Mediclaim, Accident, Life insurance) & travel insurance, statutory & voluntary benefits (ex. gratuity, provident fund, Shop and Entertainment registration, Professional tax, Labour welfare fund) and other employee perks.
• Regularly assess, benchmark, and recommend the adjustment of the company's benefits & compensation structures against industry standards to ensure competitiveness.

3. Training & Appraisal:

• Develop and implement employee training programs to enhance skills and knowledge across the organization.
• Manage the performance appraisal process, working with appraisers (goal-setting, feedback, and rating/calibration)

4. HR Administration:

• Administer accurate attendance record (leave & work hour)
• Ensure compliance with labour laws.
• Maintain and update HR policies & ensure in line with current legal requirements and best practices.
• Ensure the smooth operation of day-to-day HR functions, such as responding to employee inquiries and resolving HR-related issues.
• Administer payroll with F&A.

5. HRIS Management:

• Oversee and manage the company's HR Information System (HRIS) for employee data/record, leave/attendance management, and appraisal.
• If any, initiate & manage development of HRIS and introduction of the new HRIS project with IT & security.
• Analyze HR data.

6. Others

• Coordinate with internal & external parties for execution of HR matters (including ONESEA Singapore HR, outsourcing HR service providers)
• Support ONESEA’s group HR development
• Performs other duties as required.

Requirements

• Minimum of 5 years in Human Resources role
• Bachelor’s degree.
• Proficiency with Microsoft Office suite (Word, Excel, Powerpoint, Outlook)
• Strong verbal and written communication skills, and good writing style

Additional desired qualifications:

• Working experience in a ship management company & hiring experience for ex-mariner employees
• HR manager experience
• Working in multinational environment and business communication with overseas office

Job demands and/or physical requirements:

• Availability via a mobile device outside of office hour