HR & Admin Executive

As the Office Operations & Administrative Support, you will play a crucial role in managing the day-to-day administrative functions to ensure a smooth workflow within the office. You will serve as the point of contact for internal and external stakeholders, ensuring timely resolution of administrative issues and escalating concerns when necessary. Your responsibilities will include handling complex scheduling and calendar management for senior leadership, coordinating meetings, appointments, and travel arrangements, as well as organizing domestic and international travel logistics. You will be responsible for maintaining a systematic filing system for company documents, reports, and confidential files, as well as updating administrative and operational records regularly. Additionally, you will liaise with external vendors and suppliers for procurement of office essentials and services, evaluate vendor performance, negotiate contracts, and ensure cost-effective service delivery. Your role will also involve assisting in drafting internal reports, MIS, executive summaries, and business presentations, collaborating with teams to gather inputs and ensure timely submissions to management. Furthermore, you will monitor inventory of office supplies, assess shortages, and place orders in a timely manner, while maintaining cost-effective procurement processes and vendor compliance. Ensuring compliance with internal policies and procedures, supporting audits or internal reviews as required, and facilitating the onboarding process for new employees will also be part of your responsibilities. Effective communication handling, event coordination, and providing ad-hoc support to various teams are also key aspects of this role. To be successful in this position, you should hold a Bachelor's degree in Business Administration, Management, or a related discipline, with a minimum of 3 years of experience in an administrative or executive assistant role. Proficiency in MS Office tools and exceptional organizational, multitasking, interpersonal, and communication skills are essential. You should be capable of managing confidential information with integrity, be proactive in problem-solving, and have a good understanding of office management systems, procurement processes, and HR procedures. Preferred skills for this role include previous experience in HR administration, office procurement, or operations, hands-on knowledge of CRM or ERP software systems, and familiarity with basic accounting or invoice processing. This is a full-time position with benefits such as health insurance, paid sick time, paid time off, and provident fund. Fluency in English is preferred, and the work location is in person.,