HR & Admin Executive Jainam Broking Limited

3.0 - 7.0 years

0 Lacs

hyderabad, telangana

On-site

As the Office Operations & Administrative Support, you will play a crucial role in managing the day-to-day administrative functions to ensure a smooth workflow within the office. You will serve as the point of contact for internal and external stakeholders, ensuring timely resolution of administrative issues and escalating concerns when necessary. Your responsibilities will include handling complex scheduling and calendar management for senior leadership, coordinating meetings, appointments, and travel arrangements, as well as organizing domestic and international travel logistics. You will be responsible for maintaining a systematic filing system for company documents, reports, and confidential files, as well as updating administrative and operational records regularly. Additionally, you will liaise with external vendors and suppliers for procurement of office essentials and services, evaluate vendor performance, negotiate contracts, and ensure cost-effective service delivery. Your role will also involve assisting in drafting internal reports, MIS, executive summaries, and business presentations, collaborating with teams to gather inputs and ensure timely submissions to management. Furthermore, you will monitor inventory of office supplies, assess shortages, and place orders in a timely manner, while maintaining cost-effective procurement processes and vendor compliance. Ensuring compliance with internal policies and procedures, supporting audits or internal reviews as required, and facilitating the onboarding process for new employees will also be part of your responsibilities. Effective communication handling, event coordination, and providing ad-hoc support to various teams are also key aspects of this role. To be successful in this position, you should hold a Bachelor's degree in Business Administration, Management, or a related discipline, with a minimum of 3 years of experience in an administrative or executive assistant role. Proficiency in MS Office tools and exceptional organizational, multitasking, interpersonal, and communication skills are essential. You should be capable of managing confidential information with integrity, be proactive in problem-solving, and have a good understanding of office management systems, procurement processes, and HR procedures. Preferred skills for this role include previous experience in HR administration, office procurement, or operations, hands-on knowledge of CRM or ERP software systems, and familiarity with basic accounting or invoice processing. This is a full-time position with benefits such as health insurance, paid sick time, paid time off, and provident fund. Fluency in English is preferred, and the work location is in person.,

Posted 1 day ago

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Executive - Admin Ops Jainam Share Consultants Pvt. Ltd.

1.0 - 5.0 years

0 Lacs

indore, madhya pradesh

On-site

You will be responsible for managing the day-to-day administrative functions to ensure a smooth workflow within the office. You will act as the point of contact for internal and external stakeholders for routine office matters and ensure timely resolution of administrative issues. In case of concerns, you will escalate them accordingly. Your role will also involve handling complex scheduling and calendar management for senior leadership. This includes coordinating meetings, appointments, and conference calls, ensuring all logistics are in place. Additionally, you will be responsible for organizing domestic and international travel, including booking flights, accommodations, and local transportation. Maintaining a systematic filing system for company documents, reports, and confidential files will be part of your responsibilities. You will also track and update administrative and operational records regularly to ensure accuracy and accessibility. In terms of vendor and facility coordination, you will liaise with external vendors, service providers, and suppliers for office essentials and services. Evaluating vendor performance, negotiating contracts, and ensuring cost-effective service delivery will also fall under your purview. You will assist in drafting internal reports, executive summaries, and business presentations. Collaboration with teams to gather inputs and ensure timely submissions to the management will be crucial. Monitoring office supplies inventory, assessing shortages, and placing orders in a timely manner is another aspect of the role. You will maintain cost-effective procurement processes while ensuring quality and vendor compliance. Your responsibilities will include ensuring all administrative activities adhere to internal policies and standard operating procedures. You will maintain awareness of company guidelines and support audits or internal reviews when necessary. Facilitating the onboarding process for new employees, managing professional communication, and organizing corporate events will also be part of your duties. Additionally, providing ad-hoc support to various teams and contributing to improving administrative processes will be expected. As for the requirements, a Bachelor's degree in Business Administration or related field is necessary. You should have a minimum of 1 year of experience in an administrative or executive assistant role. Proficiency in MS Office and exceptional organizational and multitasking abilities are essential. Strong communication skills, ability to manage confidential information with integrity, and understanding of office management systems are also required. Preferred skills include previous experience in HR administration, office procurement, or operations. Knowledge of CRM or ERP software systems and familiarity with basic accounting or invoice processing will be an added advantage.,

Posted 1 week ago

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