Assistant Manager - HR Operations

Position : Assistant Manager / Lead – HR Operations Department : Human Resources Experience: 6 Yrs to 10 Yrs Location : Whitefield / Bangalore Reports To : Manager / Senior Manager – HR Operations Industry : Information Technology / IT Services 📋 Key Responsibilities ✅ US Onboarding · Manage end-to-end onboarding for U.S. hires, including offer acceptance, documentation, IT provisioning, and induction sessions. · Ensure compliance with I-9, W-4, and other U.S. employment documentation. ✅ HRIS Management · Maintain accurate employee data in HRIS platforms (e.g., Workday, SAP, ADP, BambooHR). · Generate HR reports and support data requests for audits and compliance reviews. ✅ Background Verification (BGV) · Initiate and monitor background checks in coordination with third-party vendors. · Maintain BGV records in compliance with internal policies and data protection standards. ✅ Document Management · Organize and maintain employee documents, contracts, and compliance forms in digital or physical formats. · Ensure adherence to U.S. data privacy regulations (e.g., GDPR, HIPAA). ✅ Letters & Compliance · Prepare employment letters (offer letters, verification letters, promotion letters, etc.). · Support audits and ensure HR operational compliance with federal and state labor laws. · Assist in policy implementation and ensure internal SOPs are updated. ✅ Payroll Inputs & FNF · Collate, validate, and share payroll input data (new hires, variable pay, terminations, leaves). · Coordinate with the payroll team or vendors for accurate and timely payroll processing. · Ensure Full and Final Settlements (FNF) are processed smoothly for exit employees. ✅ Exit Management · Manage exit formalities, including resignation acknowledgment, clearance process, and exit interviews. · Deactivate system access and update HRIS for final separation. · Provide exit documentation and ensure compliance with statutory requirements. ✅ US Payroll Management · Process bi-weekly payroll accurately and on time for all U.S. employees. · Ensure compliance with federal, state, and local payroll laws and regulations. · Maintain and update employee payroll records. · Handle and resolve payroll-related inquiries from employees. · Reconcile payroll prior to transmission and validate confirmed reports. · Prepare and submit payroll tax filings and compliance reports. · Coordinate with HR and Finance departments to ensure accurate employee data. · Assist in audits and provide records as required. · Implement and enhance payroll-related systems and processes.tealhq.com+9expertia.ai+9expertia.ai+9 🎓 Qualifications · Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field. · 6+ years of experience in HR operations, with significant exposure to U.S. HR practices. · Hands-on experience with HRIS platforms (e.g., ADP, Workday). · Strong understanding of U.S. onboarding, payroll inputs, labor compliance, and employee lifecycle processes. · Familiarity with background verification procedures and third-party BGV coordination. 🌟 Preferred Skills · Excellent written and verbal communication skills. · Highly detail-oriented, process-driven, and proactive. · Strong interpersonal skills and ability to collaborate with cross-functional teams globally. · Knowledge of EEO, FLSA, and state-specific employment regulations. Show more Show less