Accounts Receivable

Job Title: Executive / Assistant Manager – Asset Accounting & Capitalization Department: Finance & Accounts Job Purpose To manage capitalization of assets, depreciation computation, asset tracking, invoice processing, and audit coordination to ensure accurate and timely financial reporting, compliance, and asset accountability across the organization. Key Responsibilities Asset Capitalization & Tracking Capitalization of assets including buildings, software, vehicles, and machinery. Monitor and follow up with user departments for pending capitalization items. Prepare project-wise ageing reports and update management on capitalization status. Ensure tagging of all HMI assets for traceability and tracking. Maintain accurate records of asset transfers (inter-factory and to regional offices). Coordinate physical verification of assets at factory and vendor locations. Depreciation & Asset Management Compute depreciation for all assets in accordance with company policy. Perform post-depreciation checks to ensure inclusion of all relevant assets. Scrapping and disposal of assets (e.g., used cars to employees or external parties). Account for asset scrapping and prepare necessary documentation. Capital Invoice & CHA Bill Processing Process capital and CHA (Customs House Agent) bills on a regular basis. Maintain and monitor capital retention report status. Track advance bank guarantees related to capital assets. Settle advances and clear related entries within accounting systems. Accounts Receivable (AR) & Sales Accounting Account for scrap sale receipts and CKD (Completely Knocked Down) sales receipts for related parties (e.g., GLOVIS & KIA). Perform AR clearing for scrap, CKD, and domestic sales transactions. Reconcile balances with related parties and ensure timely reporting. Indirect & Direct Material Invoice Accounting Verify and account for direct and indirect material invoices ensuring compliance with PO terms, GST, and TDS. Ensure timely GRIR (Goods Receipt Invoice Receipt) accounting by following up with users and coordinating with vendors/IT/Tax teams. Execute and resolve exceptions from system reports. Invoice Accuracy & Reconciliation Validate and account for retro price invoices with appropriate approvals and provisions. Identify and account for under-invoicing, sub-part invoices, and blocked IRN (Invoice Reference Number) cases. Support OCR (Optical Character Recognition) validation processes and ensure invoice digitization via vendor portals. Audit Coordination Coordinate with external and internal auditors for required documents (Invoices, POs, Balance Confirmations, etc.). Respond to audit queries and ensure timely submission of supporting evidence. Open Items & Issue Resolution Analyze and resolve open items in the accounting system. Follow up with user departments and vendors for invoice submission to ensure timely expense booking. Skills & Competencies Technical Skills Strong knowledge of asset accounting, depreciation, and capital expenditure management. Proficiency in GST, TDS compliance, and ERP systems (SAP/Oracle preferred). Understanding of GRIR processes and invoice lifecycle management. Competence in reconciliation, AR clearing, and financial reporting. Behavioral Skills Attention to detail and process-oriented approach. Strong coordination and follow-up skills with internal teams and vendors. Excellent communication and interpersonal skills. Ability to manage multiple priorities in a fast-paced environment. Education & Experience Qualification: B.Com / M.Com / CA Inter / CMA Inter / MBA (Finance) or equivalent Experience: 5–10 years of relevant experience in asset accounting, fixed assets, invoice processing, and audit coordination in a manufacturing or large enterprise environment.