Receipt Management Execution Team lead

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Job Description:

Overview :

At bp, we’re reimagining energy for people and our planet. We have a bold ambition: be a net zero company by 2050 or sooner, and help the world get to net zero. Creating a more efficient business that makes the best use of its resources is a critical part of getting there. And that’s what our new Finance, Business and Technology (FBT) centre in Pune, India is here to do – put digital at the heart of our business and accelerate the transformation of bp’s business processes across the globe. Driven by the bp values and comprising capabilities in data, procurement, finance and customer service, the FBT centre will drive pioneering digital solutions and agile ways of working.

Key Accountabilities and challenges :

We are seeking a dynamic Team Lead for our Procurement Operations – SES Release and PLV team. In this pivotal role, you will lead and optimize procurement activities, ensuring alignment with bp’s strategic goals while fostering a culture of excellence and collaboration. You will play a critical role in driving efficiency, handling supplier relationships, and delivering value across the organization.

• Team Leadership: Manage and mentor a complementary team of procurement professionals, fostering a collaborative and high-performance culture.
• Procurement Strategy: Develop and implement procurement strategies that align with bp’s overall business objectives, focusing on cost efficiency, risk management, and sustainability.
• Supplier Management: Build and maintain strong relationships with key suppliers, ensuring optimal performance and compliance with contractual agreements.
• Process Improvement: Identify and implement process improvements in procurement operations to enhance efficiency, reduce costs, and streamline workflows.
• Stakeholder Collaboration: Work closely with internal collaborators to understand their procurement needs and provide tailored solutions.
• Performance Metrics: Establish and monitor key performance indicators (KPIs) to measure the effectiveness of procurement operations and drive continuous improvement.
• Compliance and Risk Management: Ensure procurement activities adhere to bp’s policies, industry regulations, and ethical standards.
• Reporting and Analysis: Prepare regular reports on procurement performance, market trends, and supplier performance to inform strategic decision-making.

Accountabilities

• Act as a customer concern point to trouble shoot service delivery related issues that drives effective SES Release and PLV activities, including invoice issue resolution resulting in payment to bp suppliers and performance management.
• The Team Lead plays the key role in the procurement process that involves timely release of SES and Price Line Varification from approved requisitions, as well as the associated follow-on
• Key activities include:

Inspect incoming requisitions for correctness and completeness and re-distributing or referring them when appropriate.

SES Release and Price Line Verification.

Engage BP collaborators – e.g. requestors, sourcing specialist, material coordinator, operations engineers, inventory teams, suppliers, technical teams and squad members for various functions to finalize the decision.

Single point of contact between Business Procurement Teams and Global Business Services.

Monitor and approve SES, perform quality checks, ensure maintenance requirements are delivered and expedited timely.

Resolve operational issues with the suppliers, sourcing specialist and requestor related to the quality, delivery or receipt of good / services, invoice payment, return of materials, etc.

Lead business asset calls, work and close action assigned.

Strong operational management experience.

• Handle unique portfolio/countries for a fluid business with challenging and constantly evolving requirements and demands.
• Provide end to end proactive monitoring and management of transactional pipeline to ensure workload prioritization drives better user experience and on timely SES release and Price Line varification.
• Provide Receipt Management related advice and information to staff across the FBT and its Business Partners as and when required. The role is expected to provide extensive and beneficial analysis with proposal and recommendations.
• Support Squads to implement timely and innovative improvements in existing processes delivering better value and experience.
• Inspire, coach, and partner with business partners and 3rd party vendors to deliver outcomes whilst ensuring an inclusive culture.
• Ensure compliance to relevant policies that may differ from country to country whenever possible, failing which may result in a negative impact on bp.

Expectations :

• Handling the day-to-day work activities, including providing support to team members, and ensuring the vital skills and experience are available to meet the challenges of a demanding and complex workload.
• High level of familiarity with the systems used to maintain and reconcile the relevant system to ensure it balances correctly.
• SES created are of high monetary value; therefore, a high attention to detail is required to ensure complete processing accuracy.
• SES created reviewed thoroughly to ensure completeness and accuracy to safeguard the company from financial and reputational risk.
• Maintain good relationships with external collaborators to facilitate service delivery excellence.
• Liaising with multiple internal and external collaborators in different time zones and potentially in different languages requiring meticulous coordination between teams.
• Developing team members who are servicing different vendors in various geographical locations and using different systems.
• Ability to communicate and influence across different levels in the organisation.
• Engaging and collaborative way of working
• Resilient and experienced in working in wide-ranging environment.
• Working hours UK shift (12:30 to 21:30) to support Business Partners

Qualifications, Competencies & Approach :

Essential Education & Experience

• Bachelor’s degree or equivalent experience in management, Business, Engineering, Finance & Accounting, or related field
• Certification in CPSM/CIPS/CPM/SPSM or equivalent is an added advantage.
• Overall work experience of 13+ years, including 7-8 years of relevant procurement experience. Validated expertise in leading team running large business initiatives/projects, and driving critical thinking. Strong skills in relationship management and process optimization.
• Strong understanding of procurement and general accounting practices with detailed knowledge of accounts payable practices
• Proficient in Procurement applications/tools including SRM/SAP, ARIBA, and Salesforce
• Experience of working cross culturally and in an international environment
• Experience in using ERP, advanced skills in Excel.
• Excellent English verbal and written communication

Approaches

Lead your success - Accountable for delivering innovative business outcomes; Seeks opportunities to improve and digitize process delivery; Adheres to safe and ethical work practices.

Think big - Actively builds own knowledge, capabilities, and skills for the future; Values partnership and collaborates to achieve results.

Be curious - Willing to suggest new ways of working, processes and technologies; Ensures the delivery and improvement of digital solutions to benefit customers.

Effortless customer experiences - Understands customer needs and delivers digital detailed self-service customer experiences.

Digital first - Applies creative digital solutions to address problems.

Key Competencies

Operational Excellence - Has a sound understanding of procurement processes and workflow streamlining, problem resolution and change management.

Risk Management - Identifies external and internal factors that impact risk and mitigation opportunities. Identifies potential new or emerging risks / threats and implements mitigation plans.

Change Management - Builds energy around a change using a systematic approach to transition from the present to the desired state.

Digital Fluency - Optimally uses digital guidance, tools, methodologies, and security measures for operating as a digital business. Uses digital tools to collaborate, organize, plan and reflect on digital data.

Analytical Thinking - Systematically breaks down a complex problem or process into component parts using logical analysis techniques to reach a solution. Logically assesses relationships, grasps interdependencies, and reviews trends within a complex problem or situation. Challenges assumptions and reliability of acquired information.

Decision Making – Makes decisions affecting both own tasks and those of others. Combines a variety of factors including commercial awareness, risk and financial expertise to make appropriate decisions and derive insights.

Innovation - Adapts existing processes, methods and ways of working to drive efficiency. Uses digital technologies to develop new ideas, projects and opportunities.

Influencing - Identifies areas of alliance and disagreement, evaluates options and potential outcomes, and plans influencing strategy. Identifies short term customer needs and communicates benefits to the collaborator. Knows when and how to use the chain of command.

Problem Solving - Evaluates and prioritises problems for own area. Resolves problems in a timely way, using a combination of logic and experience to make decisions and address problems

Relationship Management - Establishes and maintains relationships with peers and internal business partners to achieve results.

Eye For Business - Identifies new or alternative approaches to performing business activities more efficiently.

Come, Join our bp team!

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Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.