Who We Are:
At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organizations.Main Purpose of Job:As Manager – Payables, you will play a major part in driving towards the goals and ensuring the deliverables across department and responsible for the various entities in scope and driving towards Global implementation of effective processes & procedures. Should be keen to drive the automations. Drive leadership from within the team for change recommendations and implementation of procedures to improve the efficiency of the accounts payable function / P2P process. Ensure stakeholder management, adherence to global processes, produce reports as per management requirement and any other ad-hoc tasks requested from time to time. Ensuring robust internal controls are not just put in place wherever required but also perform sample audits to ensure compliance.Need to have excellent communication skills and interact professionally, collaboratively towards achievement of goals and need to be a great team player.Key Accountabilities & Deliverables
- Taking initiative to understand the current business practices within Locations & Managed Services and drive towards effective implementation of the best practices related to AP.
- Understanding the global process and ensuring compliance globally.
- Continuous review on the transformation progress across entities in the financial system to ensure no gaps in terms of financial discipline and the integration with the P2P system. If gaps identified in process, escalate to the concerned stakeholders and aim at query resolution and a permanent fix
- Do rigorous testing and work towards resolution related to the automation projects and developing global dashboards.
- Preparation of SOP as required due to change in process on account of new system implementation.
- Ensuring SOP’s are properly followed with no deviations.
- Vendor / Supplier statements are being reconciled on a timely basis (Monthly, Qly, Half yearly / Annually) and ensure balance confirmations are received.
- Ensure due diligence is followed during update in bank portals and all global policies are followed.
- Assist in transitions and ensure appropriate controls are put in place. Adherence to the internal controls. Performing Quality Audit for posted documents.
- Maintain documentation related to AP as per the statutory reporting requirements of the Internal Financial Controls under the Companies Act 2013.
- Review master database in system periodically for all locations. Check for duplicate vendor codes and ensure that all primary fields have the latest data in the master.
- Good knowledge on corporate expenses / cost of sales and basic local taxes.
- Develop and produce reports internally to ensure the KPI’s are met and the productivity of the team is being monitored.
- Logging incidents and doing the RCA and CAPA.
- Biweekly review on the vendors ageing report for the entities as applicable along with comments for any ageing greater than 60 days. Ensure clearances of all debit balances.
- Ownership of the payable nominals and drive to keep the books clean.
- All the monthly / weekly reports to be delivered within the stipulated timelines. Maintain various trackers on daily basis and review for open items.
- Maintain active engagement & rapport with different stakeholders for continuous process development and act as a business support function.
- Managing team’s work flow and ensure timely deliverables. Having regular team meetings and monitoring the progress and strive for betterment of their efficiency & effectiveness. Provide internal trainings as required.
- Should be a great team player and ensure to drive the team towards goals set and comply with all the global policies.
- Good knowledge in MS Office. Should be good specifically in excel and powerpoint to provide management presentations. Knowledge of other reporting software like Tableau are an added advantage.
- Excellent communication skills and ability to meet the requirements of the Senior Leadership Team.
The post holder will carry out any other duties as are within the scope and purpose of the job as requested by the Line Manager and ensure full utilization of all ISS systems according to Standard Operating Procedures.
Key Deliverables:
- Customer Focus
- Flexibility
- Initiative
- Meeting Timelines
Competency Requirements:
Core:
- organizing and prioritizing.
- attention to detail and accuracy.
- confidentiality
- judgement
- communication skills.
- vendor relationship skills
- information management skills.
- problem analysis and problem-solving skills.
Key:
- Teamwork
- Professional integrity
- ability to meet deadlines
Management:
- Managing Performance
- Decision Making
Knowledge, Experience and Skills:
Essential:
- Proficient with Microsoft Office (Word, Excel, PowerPoint / Financial Tools
Desirable:
Education and Professional Qualifications:
Essential:
- ICWA / CMA / Post Graduate in Finance.
Desirable:
Other Requirements:
Essential:
- Good Communication Skills (English)
- Good Reconciliation Skill
- Knowledge in Microsoft office
- Willing to work on shift basis
- Complete Work from Office
Desirable:
- Knowledge of accounting software
Why Inchcape Shipping Services?
We believe in building a diverse and high-performing workforce that works together to provide our customers with the exceptional service they deserve. To reach the highest standards, we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:
Global Perspective - we connect the world and see the bigger picture.
The Power of People - we rely on the strength of local agent knowledge and relationships.
Progress - we adopt new thinking and push for positive change in our industry.
Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.#WeAreInchcapeAdditional Information:Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation, depending upon your geographical location.
To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.
