Manager – Laboratory
Document NumberNAYA-HR-LAB-JD-11Version / Revision01 / 01Date28 / AUG / 2024Prepared bySystem CoordinatorReviewed byArea ManagerApproved byHOD
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1 00New ProcedureNAYA-HR-LAB-JD-1101.00 Organizational Change Requirement2 28.08.2024Revised ProcedureNAYA-HR-LAB-JD-1101.00Revised ProcedureNAYA-HR-LAB-JD-1101.01 Annual Review done. No Changes required
- JOB PURPOSE
- Provide timely, accurately and adequate analytical support to processing plants and marketing for monitoring quality of product at various stages & provide analytical support to TS for optimisation, Trouble shooting, new development, innovation & improvements in lab.
- Responsible for Safety, RIMS, NABL, IT, LIMs, training, external audits, internal audits, Proficiency testing, In-house competency monitoring.
- Ensure 100% availability, operability, calibration and accuracy of all the analytical/other instruments.
- Ensure compliance w.r.t safety rules and regulation, PPE uses, good practices including calibration, and training of manpower.
- Review of international standards viz., ASTM, IP, UOP, ISO, BIS, APHA etc. and accordingly update SOPs and its implementation.
- ORGANISATIONAL CHART
- RESPONSIBILITIES
RESPONSIBILITIES
ACTIVITIES
QUALITY MANAGEMENT SYSTEM
Team Management:
To achieve the team's objectives and continue to do so over time.
- Ensure safety practices and work instructions are followed during his shifts.
- Communication with various plant agencies viz., ISBL, OSBL, Dispatch, jetty, COT, Off sites, EPS, CPP, etc.
- Thorough and updated knowledge of IQCM, BIS specification, export, manufacturing specs and respective test methods and significance of test parameters.
- Updation of standard test methods viz, ASTM, IP, ISO, UOP, BIS, APHA, etc. and ensuring the subordinates are trained and updated.
- Ensuring proper manning, job distribution and utilization of resources during the shift.
- Ensure analysis is conducted as per schedule and SOP.
- Ensuring the sample analysis is as per schedule, reliability of results and timely validation of results in LIMS.
- Certification of Products for dispatch and ensure sample retention.
- Confirmation of abnormalities before highlighting to the concerned customer. Informing abnormalities to his superiors.
- Coordinate re-test / repeat test as per Area Manager to map competency of individuals to verify their performance and reliability of analysis and maintain records.
- Initiate development activities to enhance the skill levels.
- Ensuring internal and external calibrations as per NABL requirements.
- Ensuring adequate stock of chemicals, CRMs and consumables.
- Maintaining the data as per NABL requirement
- Conducting special tasks such as Blend studies for new product development, Fuel additive performance evaluation, plant/unit trouble shooting
- Attending instrument trouble shoots.
Planning & Budgeting:
Annual & Facilities plan : To define a business plan that satisfies short and long term business goals
Authority:
To correct any deviations in the process with respect to analyticalrequirements.
- Ensuring proper usage of analytical resources.
- Recommending replacement of spares / consumables to respective Area Managers for procurement action.
- Execution of calibration and maintenance as per PM schedule. Upgrading of inventory of the spares replaced during PM/BD
Systems, Policies & Procedures:
To create a management framework with the capability to achieve targeted gross margin performance.
- Ensuring systems and procedures as per RIMS
- Maintain ERIM documentation and records in his area.
Perform periodic internal audits as per management requirement and conduct dept. audits.Maintaining records as per NABL requirements
MIS:
To enable timely decision making to achieve the business's targets.
- Timely validation of results in LIMS
- Timely highlighting of abnormality/product failure through LIMS/telephonically.
Coordination Internal & External
- Coordination with various plant agencies viz., ISBL, OSBL, Dispatch, jetty, COT, Offsites, EPS, CPP, maintenance, etc.
- Coordination with vendors for PM and calibration
Management:
To always ensure achievement of targeted outcomes as efficiently as possible while complying with process design standards & Statutory regulations
- Timely & accurate validation of results and reporting
- Certification of products and issuance of quality certificates to customers
ENVIRONMENT MANAGEMENT SYSTEM
Systems, Policies & Procedures:
To be accountable for implementation and improvement of the EMS systems, procedures & policies in respective functional operations.
- Ensure working with all PPE's as per safety procedures at work location & incident-free working.
- Maintain and enhance safety Standards to ensure Zero LTI.
- Ensure housekeeping of Laboratory Area including gas cylinder house and sample retention area.
OHSAS
"HSEF - Care & Welfare:
To achieve any safe and healthy workplace.
Authority:
To stop any unsafe job on observation"
- Usage and availability of PPEs.
- Follow HSEF guidelines as per RIMS.
- Comply with audit recommendations.
- Ensure execution of non-routine activity as per work permit.
- Report near miss, highlight unsafe conditions and acts.
- Report incidents / accidents in the department during the shift.
- Ensuring safety compliance by contract workmen.
EnMS 50001:2011
Energy Management systems ISO 50001:2011
- Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System and complying with the same.
- KEY CHALLENGES
- Ensuring availability of instruments all the time by avoiding its downtime.
- Ensuring availability of chemicals, consumables.
- Ensuring adequate performance of instrument.
- Ensure 100% reliability and zero% downtime of analytical services.
- Compliance of NABL accreditation processes.
- KEY DECISIONS
- Made by Jobholder:
- Instrument calibration approvals
- Periodic maintenance
- Product Release.
- Planning for chemicals, CRMs and spare procurement
- Recommendations to superior:
- Suggestion for new test method / instruments.
- Implementation strategy on new projects and new products.
- Requirements of infrastructure.
- INTERACTIONS
- Internal Interactions:
- Inter departmental interactions with team members for smooth operation of department.
- With Operation and EPS for technical issues /day to day operation.
- With Safety, IT, Maintenance, Units for quality, LIMS, Maintenance issues.
- External Interactions:
- With various vendor for AMC/ maintenance/spares of instruments.
- With instrument vendors for technical discussions.
- DIMENSIONS
- Planning for optimisation of use of chemical and spares.
- Planning for minimizing the wastage of chemicals & spares.
- Ensure safe & accident/incident free working.
- Chemical inventory management.
- Management of required spares and consumables
- Team Size: Direct Reports: 2 to 3 Indirect Reports: 2 to 4
- SKILLS & KNOWLEDGE
- Educational Qualifications & Certifications:
- Min M. Sc. / B. SC. Chemistry with good working knowledge of Petroleum Refinery Laboratory
- Relevant (Functional/Level) & Total Years of Experience:
- Total 12+ years of experience in Petroleum Refinery Laboratory.
- Functional Skills:
- Knowledge of petroleum testing and product specifications.
- He should have experience of coordination with various functions.
- He should have operational experience of latest sophisticated instruments/ analysers/ equipment.
- Behavioural Skills:
- Team building, Result orientation.
- Customer focus, operational excellence.
- Good learner and trainer.
RESPONSIBILITIES
RESPONSIBILITIES
ACTIVITIES
QUALITY MANAGEMENT SYSTEM
Team Management:
To achieve the team's objectives and continue to do so over time.
- Ensure safety practices and work instructions are followed during his shifts.
- Communication with various plant agencies viz., ISBL, OSBL, Dispatch, jetty, COT, Off sites, EPS, CPP, etc.
- Thorough and updated knowledge of IQCM, BIS specification, export, manufacturing specs and respective test methods and significance of test parameters.
- Updation of standard test methods viz, ASTM, IP, ISO, UOP, BIS, APHA, etc. and ensuring the subordinates are trained and updated.
- Ensuring proper manning, job distribution and utilization of resources during the shift.
- Ensure analysis is conducted as per schedule and SOP.
- Ensuring the sample analysis is as per schedule, reliability of results and timely validation of results in LIMS.
- Certification of Products for dispatch and ensure sample retention.
- Confirmation of abnormalities before highlighting to the concerned customer. Informing abnormalities to his superiors.
- Coordinate re-test / repeat test as per Area Manager to map competency of individuals to verify their performance and reliability of analysis and maintain records.
- Initiate development activities to enhance the skill levels.
- Ensuring internal and external calibrations as per NABL requirements.
- Ensuring adequate stock of chemicals, CRMs and consumables.
- Maintaining the data as per NABL requirement
- Conducting special tasks such as Blend studies for new product development, Fuel additive performance evaluation, plant/unit trouble shooting
- Attending instrument trouble shoots.
Planning & Budgeting:
Annual & Facilities plan : To define a business plan that satisfies short and long term business goals
Authority:
To correct any deviations in the process with respect to analyticalrequirements.
- Ensuring proper usage of analytical resources.
- Recommending replacement of spares / consumables to respective Area Managers for procurement action.
- Execution of calibration and maintenance as per PM schedule. Upgrading of inventory of the spares replaced during PM/BD
Systems, Policies & Procedures:
To create a management framework with the capability to achieve targeted gross margin performance.
- Ensuring systems and procedures as per RIMS
- Maintain ERIM documentation and records in his area.
Perform periodic internal audits as per management requirement and conduct dept. audits.Maintaining records as per NABL requirements
MIS:
To enable timely decision making to achieve the business's targets.
- Timely validation of results in LIMS
- Timely highlighting of abnormality/product failure through LIMS/telephonically.
Coordination Internal & External
- Coordination with various plant agencies viz., ISBL, OSBL, Dispatch, jetty, COT, Offsites, EPS, CPP, maintenance, etc.
- Coordination with vendors for PM and calibration
Management:
To always ensure achievement of targeted outcomes as efficiently as possible while complying with process design standards & Statutory regulations
- Timely & accurate validation of results and reporting
- Certification of products and issuance of quality certificates to customers
ENVIRONMENT MANAGEMENT SYSTEM
Systems, Policies & Procedures:
To be accountable for implementation and improvement of the EMS systems, procedures & policies in respective functional operations.
- Ensure working with all PPE's as per safety procedures at work location & incident-free working.
- Maintain and enhance safety Standards to ensure Zero LTI.
- Ensure housekeeping of Laboratory Area including gas cylinder house and sample retention area.
OHSAS
"HSEF - Care & Welfare:
To achieve any safe and healthy workplace.
Authority:
To stop any unsafe job on observation"
- Usage and availability of PPEs.
- Follow HSEF guidelines as per RIMS.
- Comply with audit recommendations.
- Ensure execution of non-routine activity as per work permit.
- Report near miss, highlight unsafe conditions and acts.
- Report incidents / accidents in the department during the shift.
- Ensuring safety compliance by contract workmen.
EnMS 50001:2011
Energy Management systems ISO 50001:2011
- Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System and complying with the same.
QUALIFICATIONS
- Min M. Sc. / B. SC. Chemistry with good working knowledge of Petroleum Refinery Laboratory
