Human Resources Specialist

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About HireUr HR Solutions

extended HR department

Role Overview

handling complete HR functions for assigned client organizations

Key Responsibilities

1. Client Relationship & HR Outsourcing Management

• Act as the

  primary HR SPOC

  for allocated client organizations.
• Understand client business models, workforce structure, and HR challenges.
• Deliver HR services as per agreed scope, timelines, and service standards.
• Build long-term professional relationships with client management teams.
• Ensure client satisfaction through proactive HR support and communication.

2. Employee Lifecycle Management

• Manage end-to-end employee lifecycle including:
• Manpower planning
• Recruitment coordination
• Joining formalities and onboarding
• Confirmation and probation reviews
• Transfers, promotions, and exits
• Prepare and manage offer letters, appointment letters, confirmation letters, and exit documentation.
• Ensure accurate maintenance of employee master data and personal files.

3. Recruitment Support (Client Side)

• Understand client hiring requirements and job roles.
• Coordinate recruitment activities including screening and interview scheduling.
• Assist in final selection, offer rollout, and joining coordination.
• Ensure smooth onboarding experience for new hires.

4. Performance Management System (PMS)

• Design and implement performance management frameworks for clients.
• Support development of:
• KPIs (Key Performance Indicators)
• KRAs (Key Result Areas)
• Facilitate goal-setting discussions between employees and management.
• Coordinate mid-year and annual performance reviews.
• Support appraisal process, performance improvement plans (PIPs), and documentation.

5. Strategic HR & Organizational Development

• Assist clients in aligning HR strategies with business objectives.
• Support organizational structuring, role clarity, and manpower optimization.
• Implement HR best practices suitable for MSMEs, startups, and growing organizations.
• Provide inputs on HR policies, compensation structures, and employee retention strategies.

6. Employee Engagement & Culture Building

• Plan and execute employee engagement activities such as:
• Team-building initiatives
• Employee welfare programs
• Rewards & recognition initiatives
• Conduct employee feedback, satisfaction surveys, and engagement assessments.
• Strengthen work culture and employee morale at client organizations.

7. Employee Relations & Grievance Handling

• Act as a neutral HR representative to address employee concerns.
• Handle grievances related to attendance, performance, behavior, and workplace issues.
• Conduct counselling sessions and support conflict resolution.
• Support disciplinary actions as per company policies and labor laws.

8. Training & Development

• Conduct training needs analysis (TNA) for client organizations.
• Coordinate internal and external training programs.
• Support induction and soft-skills training.
• Assist in leadership development and functional skill enhancement initiatives.
• Maintain training records and effectiveness reports.

9. HR Operations & Compliance

• Manage attendance systems, leave management, and shift rosters.
• Coordinate payroll inputs and salary processing with payroll consultants.
• Ensure compliance with statutory requirements including:
• PF, ESIC, PT
• Labour laws and statutory registers
• Support statutory audits, inspections, and documentation.

10. HR Documentation & MIS Reporting

• Draft, review, and update HR policies, SOPs, and checklists.
• Maintain HR records, registers, and compliance files.
• Prepare and submit HR MIS reports such as:
• Attendance & leave reports
• Attrition analysis
• Recruitment & manpower status
• Provide periodic updates and reports to internal management and clients.

11. Client Visits & Travel

• Conduct

  weekly on-site visits

  to assigned client locations within Pune.
• Address HR issues directly at client premises.
• Ensure professional conduct and timely reporting post visits.

Required Skills & Competencies

• Strong conceptual knowledge of HR processes and labour laws
• Excellent communication, coordination, and presentation skills
• Ability to manage multiple clients and priorities
• High level of confidentiality and professional ethics
• Analytical and problem-solving mindset
• Proficiency in MS Excel, Word, PowerPoint, and HR documentation

Educational Qualification

• MBA / PGDM in Human Resources (mandatory)
• Additional certifications in HR / Labour Laws will be an advantage

Experience Required

• 1 to 4 years of experience in:
• HR Operations
• HR Consulting / HR Outsourcing
• Multi-client HR handling (preferred)

Benefits & Learning Exposure

• Opportunity to work across

  multiple industries

  , including:
• Food & FMCG
• Travel & Hospitality
• IT & ITES
• Manufacturing
• CA Firms
• Interior Design & Service Sector
• Practical exposure to

  strategic HR and core HR operations

• Fast-track learning and career growth in HR consulting
• Direct interaction with business owners and senior leadership
• Exposure to diverse HR challenges and best practices