HireUrHR Solutions

Job Description: HR Executive – HR Outsourcing & Client Management Company Name: HireUr HR Solutions Website: www.hireurhrsolutions.com Location: Pune (Client locations within Pune) Employment Type: Full-Time Reporting To: HR Manager / Founder Travel Requirement: Yes – Weekly client visits (within Pune) Driving License: Mandatory (Two-Wheeler ) About HireUr HR Solutions HireUr HR Solutions is a professional HR outsourcing and consulting firm delivering end-to-end HR solutions to organizations across diverse industries. We act as an extended HR department for our clients, managing both strategic and operational HR functions to improve employee performance, compliance, and organizational effectiveness. Role Overview The HR Executive will be responsible for handling complete HR functions for assigned client organizations . This role demands strong HR fundamentals, excellent client-handling skills, and the ability to work across multiple industries. The position involves on-site client visits , hands-on execution of HR processes, and implementation of best HR practices. Key Responsibilities 1. Client Relationship & HR Outsourcing Management Act as the primary HR SPOC for allocated client organizations. Understand client business models, workforce structure, and HR challenges. Deliver HR services as per agreed scope, timelines, and service standards. Build long-term professional relationships with client management teams. Ensure client satisfaction through proactive HR support and communication. 2. Employee Lifecycle Management Manage end-to-end employee lifecycle including: Manpower planning Recruitment coordination Joining formalities and onboarding Confirmation and probation reviews Transfers, promotions, and exits Prepare and manage offer letters, appointment letters, confirmation letters, and exit documentation. Ensure accurate maintenance of employee master data and personal files. 3. Recruitment Support (Client Side) Understand client hiring requirements and job roles. Coordinate recruitment activities including screening and interview scheduling. Assist in final selection, offer rollout, and joining coordination. Ensure smooth onboarding experience for new hires. 4. Performance Management System (PMS) Design and implement performance management frameworks for clients. Support development of: KPIs (Key Performance Indicators) KRAs (Key Result Areas) Facilitate goal-setting discussions between employees and management. Coordinate mid-year and annual performance reviews. Support appraisal process, performance improvement plans (PIPs), and documentation. 5. Strategic HR & Organizational Development Assist clients in aligning HR strategies with business objectives. Support organizational structuring, role clarity, and manpower optimization. Implement HR best practices suitable for MSMEs, startups, and growing organizations. Provide inputs on HR policies, compensation structures, and employee retention strategies. 6. Employee Engagement & Culture Building Plan and execute employee engagement activities such as: Team-building initiatives Employee welfare programs Rewards & recognition initiatives Conduct employee feedback, satisfaction surveys, and engagement assessments. Strengthen work culture and employee morale at client organizations. 7. Employee Relations & Grievance Handling Act as a neutral HR representative to address employee concerns. Handle grievances related to attendance, performance, behavior, and workplace issues. Conduct counselling sessions and support conflict resolution. Support disciplinary actions as per company policies and labor laws. 8. Training & Development Conduct training needs analysis (TNA) for client organizations. Coordinate internal and external training programs. Support induction and soft-skills training. Assist in leadership development and functional skill enhancement initiatives. Maintain training records and effectiveness reports. 9. HR Operations & Compliance Manage attendance systems, leave management, and shift rosters. Coordinate payroll inputs and salary processing with payroll consultants. Ensure compliance with statutory requirements including: PF, ESIC, PT Labour laws and statutory registers Support statutory audits, inspections, and documentation. 10. HR Documentation & MIS Reporting Draft, review, and update HR policies, SOPs, and checklists. Maintain HR records, registers, and compliance files. Prepare and submit HR MIS reports such as: Attendance & leave reports Attrition analysis Recruitment & manpower status Provide periodic updates and reports to internal management and clients. 11. Client Visits & Travel Conduct weekly on-site visits to assigned client locations within Pune. Address HR issues directly at client premises. Ensure professional conduct and timely reporting post visits. Required Skills & Competencies Strong conceptual knowledge of HR processes and labour laws Excellent communication, coordination, and presentation skills Ability to manage multiple clients and priorities High level of confidentiality and professional ethics Analytical and problem-solving mindset Proficiency in MS Excel, Word, PowerPoint, and HR documentation Educational Qualification MBA / PGDM in Human Resources (mandatory) Additional certifications in HR / Labour Laws will be an advantage Experience Required 1 to 4 years of experience in: HR Operations HR Consulting / HR Outsourcing Multi-client HR handling (preferred) Benefits & Learning Exposure Opportunity to work across multiple industries , including: Food & FMCG Travel & Hospitality IT & ITES Manufacturing CA Firms Interior Design & Service Sector Practical exposure to strategic HR and core HR operations Fast-track learning and career growth in HR consulting Direct interaction with business owners and senior leadership Exposure to diverse HR challenges and best practices