Human Resources Office Administrator

This role involves travelling to some interior site locations as required. Also the approx budget for this role is 7-8 L PA.

Role purpose

Enable smooth, compliant, and employee-centric HR operations while ensuring cost-effective administration and infrastructure support across offices and project sites, contributing to a safe, efficient workplace for a sustainability-first, biogas-focused organisation and its group entities.​

Reporting

Reports to:

Function:

Key responsibilities

Talent acquisition and onboarding

·      Manage sourcing, screening, interviews, offers, and joining formalities for corporate, plant, and field roles; drive campus and hiring drives as needed.​

·      Run structured induction, documentation, background checks, and 30/60/90-day settling-in plans.​

Performance and talent management

·      Administer PMS cycles, mid-year reviews, goal-setting, and PIP tracking with fair and consistent execution.​

·      Capture training needs; coordinate technical, safety, and behavioral training calendars.​

Payroll, HRMS, and employee services

·      Coordinate accurate monthly payroll inputs with Finance; manage benefits, attendance, leaves, reimbursements, and separations on HRMS.​

·      Maintain complete, error-free employee records and HR documentation.​

Engagement, welfare, and ER

·      Execute engagement and welfare plans to support culture, retention, and productivity; act as a point of contact for grievance redressal and policy clarifications.​

·      Plan periodic engagement activities with site inclusion, measure participation and impact.​

Compliance and audits

·      Ensure adherence to labor laws and social security (PF, ESI, gratuity, minimum wages), maintain statutory registers and SOPs, and coordinate internal/external audits.​

·      Keep audit-ready HR files and trackers updated.​

Administration and infra management

·      Oversee facilities, housekeeping, transport, security, visitor management, pantry, and workplace safety across offices and sites.​

·      Manage vendor identification, contracting, SLAs, and cost controls for admin services and minor civil/electrical works; raise and track service requests and AMC schedules.​

Site and project support (biogas/CBG context)

·      Support project sites with timely manpower onboarding, statutory compliance readiness, PPE issuance, muster/attendance integrity, and O&M shift rosters.​

·      Coordinate safety trainings and audits aligned with operations in biogas plants and waste-to-energy environments.​

Data, dashboards, and SOPs

·      Maintain HR and admin MIS: headcount, open positions, payroll accuracy, leave balances, training hours, engagement score, vendor SLAs, and audit status.​

·      Draft and update HR/Admin SOPs, circulate policy updates, and ensure adoption through communication and checklists.​

Key performance indicators (KPIs)

·      Accuracy: Error-free employee records, payroll inputs, and documentation.​

·      Timeliness: SLA adherence for HR requests, hiring TAT, onboarding completion, and ticket closures.​

·      Engagement and training : Activities executed per plan, participation rates, and training hours delivered.​

·      Admin/infra efficacy: Response and resolution time to facility issues, vendor SLA compliance, and cost adherence.​

·      Compliance: Zero critical non-conformities in audits; on-time filings and registers.​

·      Skills and competencies

o  Technical: HRMS/HRIS and payroll tools; ATS usage for recruitment; vendor management and contract basics; advanced MS Office.​

o  Behavioural: Execution focus, collaboration, responsiveness, stakeholder management, problem-solving, and high ownership.​

o  Domain alignment: Comfort working with multi-entity structures and plant/site operations in renewable energy/biogas contexts.​

Qualifications and experience

Education: MBA in HR preferred; BBA with HR specialisation or relevant graduation acceptable.​

Experience: 5–8 years in HR, Administration, and compliance; exposure to multi-entity/group and site operations preferred.​

Work location and travel: Base at corporate/HO with periodic travel to project sites, O&M locations, and vendor premises as required.​