HR Coordinator

Role: HR Coordinator – Investor Firm (Multi-Portfolio Management)

Position Overview:
The HR Coordinator will serve as the central HR support for the investor firm and its diverse portfolio companies. This role bridges operational HR needs across different entities, ensuring consistent policies, compliance, and talent strategies while accommodating each portfolio company’s unique business environment. The HR Coordinator will work closely with the investor’s leadership team, portfolio company management, and external HR partners to align people practices with investment objectives.

Key Roles & Responsibilities

1. HR Operations & Administration

• Maintain and update employee records, contracts, and HR documentation across all portfolio companies.
• Coordinate onboarding and offboarding processes to ensure a smooth employee experience and compliance with statutory requirements.
• Standardize HR templates, forms, and SOPs for use across multiple business entities.
• Track and manage HR metrics, including headcount, attrition, recruitment timelines, and payroll accuracy.

2. Recruitment & Talent Acquisition Support

• Collaborate with portfolio company leaders to identify staffing needs and draft clear job descriptions.
• Liaise with recruitment agencies, consultants, and internal hiring managers to source suitable talent.
• Schedule interviews, conduct preliminary screenings where required, and maintain candidate databases.
• Monitor hiring processes to ensure timely closures and cost-effective recruitment.

3. Policy & Compliance

• Assist in implementing and updating HR policies in alignment with labour laws, regulatory norms, and investor expectations.
• Maintain compliance calendars for statutory filings (PF, ESI, Gratuity, Shops & Establishment Act, etc.).
• Ensure all HR documentation meets legal, ethical, and industry standards across different states of operation.

4. Employee Engagement & Culture Building

• Coordinate periodic engagement activities, recognition programs, and team-building events across portfolio companies.
• Gather employee feedback through surveys and report key insights to the leadership.
• Support in designing learning & development initiatives tailored to business needs.

5. Performance Management

• Assist in setting up and tracking performance review cycles across different entities.
• Consolidate appraisal data and feedback for investor-level oversight.
• Ensure documentation of performance improvement plans (PIPs) and related communications.

6. Payroll & Benefits Coordination

• Liaise with finance teams and external payroll vendors to ensure timely and accurate salary processing.
• Track leave, attendance, and overtime records for payroll inputs.
• Support benefits administration, including health insurance, reimbursements, and other perks.

7. Cross-Portfolio HR Coordination

• Act as the single point of contact (SPOC) for HR queries from portfolio companies.
• Consolidate HR-related reports for investor review on a monthly/quarterly basis.
• Facilitate knowledge sharing and best practices across portfolio companies.

8. Investor-Level Support

• Prepare HR dashboards and reports for investor board meetings.
• Flag HR-related risks, gaps, or compliance concerns to the investor leadership.
• Support due diligence activities during new investments or acquisitions.

Reporting To:
Head of Operations / Managing Partner

Key Skills & Competencies:

• 5 years of work-ex
• Strong organisational and multitasking abilities.
• Clear communication skills with sensitivity to diverse company cultures.
• Understanding of Indian labour laws and compliance frameworks.
• Proficiency in HRIS, MS Office, and payroll systems.
• Discretion, confidentiality, and a problem-solving mindset.

Job Type: Full-time

Pay: ₹100,000.00 - ₹150,000.00 per month

Work Location: In person