228 Expense Management Jobs - Page 9

Notice Period: Immediate/15days #RoleOverview Join Young Lifes finance team as an Accounts Payable Specialist, where you will be responsible for processing invoices, expense reports, and wire transactions using Workday. The ideal candidate will have a strong background in Accounts Payable and data entry, with expertise in Workday Financials. #EssentialDuties #InvoiceProcessing Review invoice requests for policy compliance Validate invoice data against request details Ensure documentation is complete and accurate Communicate with staff or vendors to resolve discrepancies #ExpenseReports Review and verify expense reports for compliance and completeness Ensure proper documentation is attached Follow up with field staff for clarifications #QUEUEManagement Accurately manage and clear assigned Workday queues Support teammates with overflow or complex tasks #Training Provide Workday-related guidance and training to field staff on AP procedures #AdminSupport Perform high-volume data entry in Workday with speed and accuracy Handle email communication, archiving, and basic phone support Assist in distributing department mail and daily AP reports #Wires&Cards Process and approve wire transfers by end of business day Maintain and manage the Purchase Card (P-Card) inbox #Collaboration Work with International Leads, Accountants, and Bookkeepers to resolve AP issues Support payment settlements and escalations #Reporting (Weekly/Monthly) Inactive user transaction monitoring Past due transactions and cash advance tracking Duplicate expense item reporting Generate personal benefit and compliance reports #AdHoc Other AP-related duties as assigned #WorkdayRequirements (Mandatory) 3+ years of hands-on experience in Workday Financials, specifically: Accounts Payable (AP) Expense Management Invoice and Expense Report Processing Proficient in Workday data entry, queue handling, and validations Ability to generate and interpret basic Workday reports Understanding of Workday workflow and integration logic #ExperienceRequired For The Job Strong knowledge of Accounts Payable processes High-speed and accurate data entry skills Excellent written and verbal communication in English (Spanish a plus) Ability to handle frequent interruptions while maintaining accuracy Comfortable navigating multiple online systems simultaneously Familiarity with Purchase Card processes Intermediate to advanced skills in Microsoft Excel Working knowledge of Word and Outlook Must be a team player with proactive problem-solving abilities

Name of the Organization: Meru International School Position: EA Founder Location: Miyapur, Hyderabad. Education: Master’s Degree from the reputed institution Age: 25 – 35 years Roles & Responsibilities 1) Manage the founder's calendar, scheduling appointments, meetings, and events, and ensuring timely reminders. 2) Prepare and edit correspondence, presentations, and reports on behalf of the founder. 3) Conduct research and compile information on various topics as requested by the founder. 4) Screen and prioritize incoming emails, phone calls, and correspondence, handling or delegating as appropriate. 5) Make travel arrangements including booking flights, accommodations, and transportation, and preparing itineraries. 6) Coordinate and liaise with internal and external stakeholders, including clients, partners, and team members. 7) Handle personal tasks and errands for the founder as needed. Maintain confidentiality and discretion in all aspects of the role. Qualifications: 1) Proven experience as an executive assistant, personal assistant, or similar role, preferably supporting C-level executives or founders. 2) Excellent organizational and time management skills with the ability to prioritize tasks and work under pressure. 3) Strong communication skills, both written and verbal, with a professional and diplomatic demeanor. 4) High level of discretion and confidentiality in handling sensitive information. 5) Proficiency in Microsoft Office Suite and other relevant software. 6) Bachelor's degree or equivalent experience preferred.

About Client Hiring for One of the Most Prestigious Multinational Corporations! Job Title : Senior Associate / Lead / Sr. Lead - Virtual Assistant Qualification : Any Graduate or Above Relevant Experience : 5 to 8 Years Must Have Skills : International Process Virtual / Executive assistant Calendar Management MIS Travel booking MS Excel Roles and Responsibilities : Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, Presentation , Excel , Cost & Budgeting, Travel management , Schedule meetings etc. Handled International clients Interacting with Stakeholders. Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for timely and accurate MIS reports on a weekly/monthly basis. Ability to prioritize items. Perform tasks with a high degree of accuracy and consistency, in a timely manner. Create and maintain operational documents and perform activities accordingly. Candidate should be a Graduate or a Post Graduate. Exceptional communication skills (Verbal and Written). Proficiency in tools such as MS Word, MS Office and Excel. Open to rotational shifts. Any women candidates from Sabbatical is welcomed. Location : Pune/Mumbai/Bangalore CTC Range : Upto 14 LPA Notice period : Immediate joiner Shift Timing : Night Shift (US) Mode of Interview : Virtual Mode of Work : Hybrid -- Thanks & Regards, Monika HR Analyst Black and White Business Solutions Pvt Ltd Bangalore, Karnataka, INDIA. Direct Number: 080-67432491 | WhatsApp 9916116145 monika.j@blackwhite.in | www.blackwhite.in ************** Please refer your Friends***************

About Client Hiring for One of the Most Prestigious Multinational Corporations! Job description : Job Title : Senior Associate / Lead / Sr. Lead - Virtual Assistant Qualification : Any Graduate or Above Relevant Experience : 5 to 8 Years Must Have Skills : International Process Virtual / Executive assistant Calendar Management MIS Travel booking MS Excel Roles and Responsibilities : Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, Presentation , Excel , Cost & Budgeting, Travel management , Schedule meetings etc. Handled International clients Interacting with Stakeholders. Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for timely and accurate MIS reports on a weekly/monthly basis. Ability to prioritize items. Perform tasks with a high degree of accuracy and consistency, in a timely manner. Create and maintain operational documents and perform activities accordingly. Candidate should be a Graduate or a Post Graduate. Exceptional communication skills (Verbal and Written). Proficiency in tools such as MS Word, MS Office and Excel. Open to rotational shifts. Any women candidates from Sabbatical is welcomed. Location : Pune/Mumbai/Bangalore CTC Range : Upto 14 LPA Notice period : Immediate joiner Shift Timing : Night Shift (US) Mode of Interview : Virtual Mode of Work : Hybrid -- Thanks & Regards, Chaitanya HR Analyst Black and White Business Solutions Pvt Ltd Bangalore, Karnataka, INDIA. Direct Number: 080-67432445 / WhatsApp @ 8431371654 chaitanya.d@blackwhite.in | www.blackwhite.in ************** Please refer your Friends***************

Job description About Client Hiring for One of the Most Prestigious Multinational Corporations! Job Title : Senior Associate / Lead / Sr. Lead - Virtual Assistant Qualification : Any Graduate or Above Relevant Experience : 5 to 8 Years Must Have Skills : International Process Virtual / Executive assistant Calendar Management MIS Travel booking MS Excel Roles and Responsibilities : Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, Presentation , Excel , Cost & Budgeting, Travel management , Schedule meetings etc. Handled International clients Interacting with Stakeholders. Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for timely and accurate MIS reports on a weekly/monthly basis. Ability to prioritize items. Perform tasks with a high degree of accuracy and consistency, in a timely manner. Create and maintain operational documents and perform activities accordingly. Candidate should be a Graduate or a Post Graduate. Exceptional communication skills (Verbal and Written). Proficiency in tools such as MS Word, MS Office and Excel. Open to rotational shifts. Any women candidates from Sabbatical is welcomed. Location : Pune/Mumbai/Bangalore CTC Range : Upto 14 LPA Notice period : Immediate joiner Shift Timing : Night Shift (US) Mode of Interview : Virtual Mode of Work : Hybrid -- Thanks & Regards, Amulya G Senior HR Analyst Black and White Business Solutions Pvt Ltd Bangalore, Karnataka, INDIA. Direct Number: 080-67432435 / Whatsapp @6366979339 amulya.g@blackwhite.in | www.blackwhite.in ****************************** DO REFER YOUR FRIENDS**********************************

Job description About Client Hiring for One of the Most Prestigious Multinational Corporations! Job Title : Senior Associate / Lead / Sr. Lead - Virtual Assistant Qualification : Any Graduate or Above Relevant Experience : 5 to 8 Years Must Have Skills : International Process Virtual / Executive assistant Calendar Management MIS Travel booking MS Excel Roles and Responsibilities : Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, Presentation , Excel , Cost & Budgeting, Travel management , Schedule meetings etc. Handled International clients Interacting with Stakeholders. Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for timely and accurate MIS reports on a weekly/monthly basis. Ability to prioritize items. Perform tasks with a high degree of accuracy and consistency, in a timely manner. Create and maintain operational documents and perform activities accordingly. Candidate should be a Graduate or a Post Graduate. Exceptional communication skills (Verbal and Written). Proficiency in tools such as MS Word, MS Office and Excel. Open to rotational shifts. Any women candidates from Sabbatical is welcomed. Location : Pune/Mumbai/Bangalore CTC Range : Upto 14 LPA Notice period : Immediate joiner Shift Timing : Night Shift (US) Mode of Interview : Virtual Mode of Work : Hybrid -- Thanks & Regards, Niveditha HR Senior Analyst- TA-Delivery Black and White Business Solutions Pvt Ltd Bangalore, Karnataka, INDIA. Direct Number: 080-67432490/WhatsApp @9901039852| niveditha.b@blackwhite.in | www.blackwhite.in ************** Please refer your Friends***************

A Snapshot of Your Day Team assistant is an employee who is responsible for performing administrative duties to help members of the office team focus on their assigned projects. Under the direct supervision of team leaders, team assistants are required to work on Logistic, Vendor & IT asset management. Support in maintaining existing tools for critical metric monitoring. Along with Departmental Administrative work. How You ll Make an Impact Take care of contracting external resources. Actively monitor the onboarding of new-joiners to the department Contribute actively by creating presentations and reports for IT Project Managers in our international projects Evaluate and monitor measures to ensure adherence to defined important metrics Support in maintaining existing tools for important metric monitoring Learn about all phases of IT projects by working closely with project managers throughout full project cycles Provide general administrative support to the team. Organizing the office and assisting associates to optimize processes Arranging couriers and taxis Organizing documents for Visa for team Manage & organize associated travel, accommodation requirements for team. Looking after meeting room booking and other appointments with all basic requirements and logistics. Maintain trusting relationships with suppliers, customers and colleagues. SAP Concur expense management for the team. Tracking of PR, PO, billing and invoices. Employee engagement activities. What You Bring Proven experience as a back office, assistant or in another relevant administrative role Thorough understanding of office management procedures Excellent organizational and time management skills Proficiency in MS Office & Outlook Excellent written and verbal communication Self -starter with ability to work independently and with minimal guidance Detail Orientated An ability to prioritize is the key as is the ability to manage a broad range of tasks Knowledge of Logistic, Vendor & IT asset management Some knowledge about project management would be an advantage Ideally you have already collected some intercultural skills

Lead the audit and review of global employee expense reports to ensure accuracy, completeness, and compliance with internal travel and expense (T&E) policies. Collaborate with regional finance teams to enforce consistency and transparency in expense reporting across all company locations. Identify potential misuse, policy breaches, or fraud; conduct investigations and recommend corrective actions. Ensure compliance with local tax and regulatory requirements across various jurisdictions (e.g., GST in India, VAT in the EU, IRS guidelines in the US). Review and reconcile global corporate credit card transactions, ensuring timely posting and accounting Develop and maintain standard operating procedures (SOPs) for global expense auditing and reimbursement. Serve as the go-to expert for employees and managers globally regarding expense policy interpretation and process support. Support month-end and year-end financial closing activities related to employee expenses and accruals. Assist with internal, statutory, and external audits by providing expense-related documentation and analysis. Provide insights and reporting on global T&E trends, helping leadership drive cost efficiency and policy enhancements Who are you? Bachelor s or Master s degree in Accounting, Commerce, or Finance; CA, CPA, or equivalent certification preferred. 6+ years of progressive experience in accounting or auditing, including at least 3 years in a global or multinational environment. Strong understanding of international accounting standards and regional expense compliance (e.g., IFRS) Proficiency with global ERP and expense management platforms (e.g., PeopleSoft, Concur, Brex). Excellent analytical skills, attention to detail, and a high level of integrity Effective communicator with the ability to coordinate across time zones and cultural contexts Comfortable working in a fast-paced, remote, or hybrid global team structure Experience managing or auditing expense systems across North America, EMEA, and APAC At HERE we take it upon ourselves to be the change we wish to see. We create solutions that fuel innovation, provide opportunities and foster inclusion to improve peoples lives. If you are inspired by an open world and driven to create positive change, join us. Learn more about us. Watch Video

What you will do In this vital role you will provide operational support and customer service for Amgens global corporate card program. This role is This role is critical to Amgens efforts to maintain its internal controls and ensure staff can quickly and effectively resolve corporate card related issues so that they can focus on supporting patients. Roles & Responsibilities Process corporate card applications and card account updates, suspensions and closures. Respond to customer queries via ServiceNow related to their card account and card transactions. Liaise with the card provider to resolve issues. Assist with resolution of merchant disputes and credit balance refunds. Monitor card accounts for delinquencies and support communications to users. Participate in quarterly accounting accruals and data reconciliations. What we expect of you We are all different, yet we all use our unique contributions to serve patients. Basic Qualifications: Bachelors degree with 3+ years of financial operations (including Travel & Expense administration, Financial Planning & Analysis, Procurement, etc.) experience. Knowledge of corporate card programs (AMEX, Citi, Bank of America, etc.) or financial services preferred. Preferred Qualifications: Functional Skills: Must-Have Skills: Familiarity with international corporate card programs and provider platforms. Strong customer service orientation. Attention to detail and process accuracy. Ability to identify and suggest improvements to processes. Good-to-Have Skills: Experience working for a multinational enterprise and with global teams. Experience with SAP Concur and ServiceNow. Understanding of Expense management policies, procedures, and processes. Soft Skills: Clear and concise communication skills. Time management and ability to prioritize tasks. Strong customer service mindset.

Dear Applicant, Hiring for Expense Management Manager (Hedge fund & Alternative Investments) - SDM Location - Hyderabad US Night shift WFO Notice upto 1month Ctc upto 24lpa ROLE : Service Delivery Manager Minimum 10+ years of exp in expense management, fund accounting, or financial operations within the fund of hedge funds or alternative investments industry. Education: At least, a Bachelors degree in Finance/ Accounting. M.Com, or MBA is a plus. Experience: Strong understanding of fund structures, fee arrangements, and regulatory requirements specific to alternative investments. Key Responsibilities: Expense Oversight and Management: Oversee the end-to-end expense management process, including accruals, reconciliations, and invoice processing for fund of hedge funds or alternative investment vehicles. Invoice Processing and Vendor Payments: Manage the invoice processing lifecycle, including receipt, review, coding, approval, and payment of invoices in accordance with company policies and procedures. Budgeting and Forecasting: Develop and maintain expense budgets for funds and corporate entities, working closely with finance, operations, and investment teams. Provide regular expense forecasts and variance analysis to senior management and stakeholders. Reporting and Analysis Compliance and Controls Process Improvement Team Collaboration and Leadership Qualifications and Skills Interested Candidates contact HR Umme@ 8655884775 / Umme@careerguideline.com

Designation - Administration Assistant Location - Bangalore Salary - 8 LPA - 12 LPA Qualification - Any Graduate Experience - 8 -12 Years Job Description Independently manage the administrative activities for the site as Site Admin Act as the point of contact among executives, managers, employees, and other external partners Coordinate with cross team, cross site and cross geo leaders and teams Manage various internal and external stakeholders Format information for internal and external communication memos, emails, presentations, reports Manage executives calendars and set up meetings Manage Infrastructure and HW procurements, creation of purchase requests and ensure to follow-up with the approvers to get a timely approval, track delivery, manage inventory Ability to read the contracts and submit them through CLM approvals Onboarding of the vendors along with privacy, security, and audit team reviews Arrange corporate events to take place outside of the workplace Make travel arrangements for international/domestic Prepare expenses and generate monthly newsletter Oversees the performance of site office staff Act as an office manager by keeping up with office supply inventory In this role, you’ll need 8+ years of work experience as admin assistant role. Experience in managing and coordinating site administrative activities independently A 'can do' attitude, high energy, and creativity are required along with organizational skills and ability to handle multiple tasks. • Excellent stakeholder management Strong interpersonal, oral, written, and visual communication skills, with ability to present findings concisely and effectively. Strong Decision making and Problem-solving skills Strong time-management skills and the ability to organize and coordinate multiple projects at once Experience working with external Vendors Experience of Procurement and Inventory management Excellent in MS Office and other productivity tools Uphold a strict confidentiality Bachelor’s degree preferred Interested candidates can amil their resumes at vinita_kadam@persolkelly.com Vinita Kadam Sr.Consultant Sourcing T (+91) 022 66816930 215 - ATRIUM, Unit no. 215, 2nd floor, C - Wing, Andheri - Kurla Road, Andheri East, Mumbai – 400069,Maharashtra I India www.persolkelly.co.in CONFIDENTIAL NOTE: This e-mail and any attachments may contain confidential information. If you are not the intended recipient, please notify the sender immediately and delete this message. Unauthorized use or distribution of this communication is strictly prohibited. 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Job Purpose Work as an Executive Assistant to senior stakeholders for a bank Assist in Meeting Management, Travel Management, Expense Management and Other Admin Support Key Responsibilities Calendar & Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies Graduate/ post-graduation or equiv. qualification 1-4 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

Dear Candidates,We are looking for CA freshers who have cleared CA final in total 4 attempts (Batch May2024 & Nov2024) Below is JD for multiple openings in Finance -1 Business Planning -Role Purpose Ensure Board KPI is driven in each channel / Zone through Chief of sales Ensure expense management in channels / zones Ensure profitability of the channel / zoneDevelop Business plan and commercial evaluation for any new ventures & partnerships Reporting to Board on various aspects pertaining to businessMonitoring of commission expense at partner level and channel level Key AccountabilityAlignment and delivery of Board KPIs relevant for the zone / channelMeeting expense targets by driving projects for productivity improvementManage product mix to ensure channel profitabilityManage commercial transactions for the channelsReporting to Board about business performance and status against KPI set in the beginning of the yearManage compliance to Board approved commission and reward policyTracking KPIs and suggest corrective action on timely basisMonthly & Quarterly business updates to Board/Senior management 2 Finance Regulatory & Shareholder reporting -Key AccountabilityResponsible for financial and regulatory reporting to the Board and external stakeholders with respect to related party transactions in compliance to IRDAI, SEBI, Companies Act and Accounting standards Formulating and monitoring the Policies pertaining to Related party transactions Preparation of financial statements as per the Holding Company s requirements along with reconciliation with the financials prepared as per the requirements of IRDAI Liaison with multiple stakeholders within the Group and the Company to ensure effective and timely reporting Preparation, Analysis and Filing of Financial and business Reports on various frequencies to IRDAI, SEBI, RBI & Life council Close co-ordination with Compliance and other cross functional teams, stakeholders of the organization Interpretation of requirements from the guidelines/ circulars received from regulator or statutory agencies and development of reports Ensuring 100% accuracy and controls in all financial and regulatory reporting Management and support in financial forecasts and report variances End to End automation of all manual reports - Raising BRS s, understanding the flow of system, user acceptance testing (UAT) of the output

Oracle Fusion Financial Consultant (E2/E1) - Count: 2 As a Finance Functional Consultant for Oracle Fusion, youll lead and guide the implementation and support of Oracle Fusion Financials modules, including General Ledger, Allocations, Eliminations, Consolidations, Accounts Payable, Payments and Accounts Receivable, ensuring successful finance transformations for clients. Implementation & Support: Lead and participate in the implementation, configuration, and support of Oracle Fusion Financials modules (GL, AP, AR, Cash Management, Fixed Assets, Expense Management). Business Process Analysis: Analyze client business processes and translate them into Oracle Fusion solutions. Requirement Gathering & Documentation: Gather and document functional requirements, designing solutions to meet business needs. Solution Design & Configuration: Design and configure Oracle Fusion Financials modules, ensuring alignment with business requirements. Testing & Deployment: Conduct testing and deployment of Oracle Fusion Financials solutions, ensuring stability and accuracy. Collaborate with cross-functional teams, including technical teams, business users, and stakeholders. Training & Support: Provide training and support to end-users, resolving issues and optimizing processes. Continuous Improvement: Stay updated with the latest Oracle Fusion Financials features and best practices, contributing to continuous improvement of processes and solutions.

Responsibilities: Managing customer orders: soft spoken, order taking, order management, order tracking. Managing Receivable: Account receivable, Collaborate with industry partners, accounting, other functions. Expense management: Booking expenses Travel allowance Health insurance Job/Soft skill training

Job role: Finance Associate Shift Timings: 2pm to 11pm Preferred : Male candidate Skills: Zoho Books Professional, AR, AP, Payroll Run, Excellent Communication Skills Responsibilities Daily entries and updates of the Zoho Finance Software for the Indian accounting system Bank reconciliation with Zoho Finance Preparation of executive financial reports each month, including cash flow, calculation of Fringe, OH, G&A factors Accounts Receivable (AR) - Preparation and submission of invoices to clients on the time schedules and as required by each individual contract Track ageing and follow-up reminders with clients for payment Accounts Payable (AP) * review and process all incoming bills including setting up bank payments Process payroll for all employees after validation of time sheets Monthly closing of the books Quarterly tax estimations and filing of estimated taxes Develop and document financial/accounting processes for audit purposes Exercise the utmost confidentiality of information Depending on workload, other tasks or temporary duties may be assigned as needed. Requirements and Qualifications BS level or higher degree in accounting and finance or related field with at least 4 years working experience as an accountant and financial specialist. Must be expert with Zoho books Professional or higher Experienced with invoicing, AR and AP Experience with Payroll Run - time and payroll systems Excellent math and excel skills Excellent verbal and written English communications skills Ability to work well with other team members

Position : Executive Assistant to Director Location : Raipur Industry : Manufacturing Experience : 10 to 15 year Employment Type : Full-Time Reporting To : Director Job Summary We are seeking a proactive and organized Executive Assistant to support the Director of a leading manufacturing company based in Raipur. The ideal candidate should have excellent communication, coordination, and multitasking skills. This role requires handling high-level administrative and executive support functions, research and information management, travel planning, and internal/external communications. Key Responsibilities Administrative & Executive Support Manage the Directors calendar including scheduling meetings, reviews, and appointments. Coordinate and manage travel itineraries including ticketing, hotel bookings, and travel documentation. Prepare and organize daily agenda, weekly/monthly calendar, and maintain effective follow-up systems. Take accurate minutes of meetings and ensure timely follow-up on action points. Prepare business correspondence, legal/tender documents, internal/external reports, and corporate presentations. Communication & Coordination Serve as the first point of contact for internal and external stakeholders. Handle all incoming and outgoing communications, including calls, emails, and visitor interactions. Maintain seamless communication between the Directors office and departments/clients/partners. Organize and coordinate meetings with senior management and external agencies. Documentation & MIS Maintain and update filing systemsboth physical and digitalincluding legal agreements, business correspondence, and client databases. Compile and analyze data to prepare MIS reports, project updates, and executive summaries. Draft and manage business cases, proposals, project reports, and case histories. Support the Director in the monthly/quarterly/annual review cycles. Presentations & Data Management Create, edit, and manage PowerPoint presentations including projections for billing and shift-wise data across sites. Collect, compile, and present business data in report form for strategic planning and decision-making. Backup and secure data; ensure information integrity across platforms. Social Media & Digital Management Support the Director with social media oversight, digital branding activities, and email management. Required Skills & Competencies Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in MS Office (Excel, PowerPoint, Word) and Google Suite. Experience in preparing MIS reports, business documents, and legal drafts. Ability to maintain confidentiality and handle sensitive information. Strong problem-solving and follow-up skills. Qualifications Graduate/Postgraduate in Business Administration, Management, or related field. Minimum 5 years of experience in a similar EA/Administrative role, preferably in a manufacturing or industrial setup.

Key Responsibilities Calendar & Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies Graduate/ post-graduation or equiv. qualification 1-3 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

Position Purpose Provide virtual admin support to senior executives of fortune 500 companies located across multiple geographies. As a virtual admin, perform various administrative tasks, including scheduling meetings and Calendar management, Document management, Travel Expense management, Invoice processing, and other miscellaneous tasks. The role requires to be proactive, methodical, organized multi-tasker, solution-oriented with a can-do approach and deliver high quality work in a timely manner. Primary Responsibility Effectively communicate with global customers through email / phone / chat. Organize and prioritize tasks to meet diverse project timelines set by the customer. Schedule meetings, appointments across various locations and time zones. Book conference rooms and organize supplies. Coordinate and organize business travel, including flights, hotels ground transportation. Prepare expense reports, reconcile, and track in expense tool. Update online databases, upload content, and manage permissions. Assist in the creation, designing, organising, and formatting PowerPoint slides. Create Purchase orders, process invoices and vendor management support. Assist with ad-hoc projects and tasks assigned by the customer. 100% adherence to project timelines, quality standards and expected efficiency. Handle sensitive information with discretion and always maintain confidentiality. Competency / Skills Competent in MS Outlook, MS Excel, MS Word, and MS PowerPoint. Excellent written and verbal communication skills in English. Professional, empathetic, and adaptive to customers working styles. Methodical and organized multi-tasker. Solution-oriented with a can-do approach. Understand people dynamics, hierarchies and communicates accordingly. Discreet, trustworthy, and ethical. Proactive, resourceful, collaborative, and knowledgeable. Prompt, courteous and efficient.

Responsibilities: Manage schedules, draft correspondence, handle communications, maintain files, process expenses, prepare reports/presentations, assist in events, handle confidential info, manage office tasks, arrange travel, and support team

Process Expert ITP (Pune, India) Life Unlimited At Smith+Nephew. We design and Manufacture technology that takes the limits off living. The Role would cut across a wide span of activities within Global ITP and would be fully involved in handling and optimizing key processes, ensuring compliance, efficiency, and transparency. This role focuses on transitioning non-value-added, locally handle tasks to Pune under the Invoice-to-Pay framework, driving process standardization and operational efficiency. What will you be doing Intercompany Chargebacks : Oversee the accurate processing, reconciliation, and reporting of intercompany chargebacks to ensure seamless financial transactions. Attendee Reimbursements : Handle reimbursement processes for external attendees, ensuring timely payments and adherence to policy guidelines. Budget Tracking : Support the tracking of payments, ensuring alignment with budget forecasts and financial controls. Compliance & Transparency Reporting : Handle purchasing card payments and reconciliation in Concur on behalf of the Medical Education (Med Ed) team, ensuring adherence to global transparency and compliance requirements. As well as submission of transparency documentation and reporting Process Transition & Efficiency Gains: Drive migration of administrative and financial tasks to Pune, optimizing prioritization and enabling M&E team to focus on strategic priorities. Governance & Controls: Ensure process compliance, financial accuracy, and adherence to internal and external audit requirements. Documentation & Records Management - Maintain accurate and auditable financial records. Stakeholder Management - Collaborate with finance, procurement, and compliance teams to ensure smooth transitions and alignment. Accounts Reconciliation & Invoice Management - Ensure timely and accurate reconciliations of intercompany transactions and payments. Knowledge Management - Document process changes, best practices, and standard operating procedures. Accounting Principles & Standards - Apply financial reporting standards to ensure compliance. Expense Management - Oversee payment processing and financial controls related to expense management. What will you need to be Successful Education: Bachelor s/Master s degree in accounting/MBA finance. Minimum 5 to8 years of P2P & Recharge, Budgeting experience mainly into Invoice processing and Handling Exception Handling for AP. SAP ERP experience is strongly desired. Should possess a good problem solving skills. Good English communications skills written and verbal. Should be flexible to work month end schedules and different shifts. Excellent Interpersonal Skills. You. Unlimited. We believe in creating the greatest good for society. Our strongest investments are in our people and patients we serve. Inclusion, Diversity and Equity - committed to welcoming, celebration and thriving on Diversity. Learn more about it on our website https://www.smith-nephew.com/ . Other reasons why you will love it here! Your future: Major medical coverage + Policy exclusions and Insurance non-medical limit. Education Assistance. Work / Life balance: Flexible Personal / Vacation time off, Privilege leave, Floater leave etc. Your Wellbeing: Parents / Parents in law s insurance coverage also available. Flexibility: Hybrid work model (for most professional roles). Extra Perks: Free Cab Transport facility for all employees, one time meal provided to all employees as per shifts. Night Shift Allowances. #LI-AL1 Stay connected and receive alerts for jobs like this by joining our talent community . Were more than just a company - were a community! Follow us on LinkedIn to see how we support and empower our employees and patients every day. Check our Glassdoor page for a glimpse behind the scenes and a sneak peek into You . Unlimited . , life, culture, and benefits at S+N. Explore our new website and learn more about our mission, our team, and the opportunities we offer.

We are looking for a proactive and meticulous Accounts Executive with at least 3 years of experience to assist in managing our day-to-day accounting and financial tasks. The successful candidate will be responsible for accurate data entry, maintaining financial records, processing invoices, bank reconciliation, and preparing financial reports. Proficiency in MS Excel and hands-on experience with accounting entries are essential for this role. This individual should be detail-oriented, organized, capable of meeting deadlines, and comfortable working both independently and collaboratively within a team environment. Role & responsibilities Manage and process all accounting entries including accounts payable, accounts receivable, and general ledger entries in a timely and accurate manner. Prepare and maintain bank reconciliation statements. Manage invoicing processes and follow up on outstanding payments. Maintain and update financial records and databases with accuracy and attention to detail. Utilize MS Excel extensively for data analysis, report generation, and reconciliation tasks. Assist with month-end and year-end closing procedures. Liaise with internal departments and external parties (e.g., vendors, auditors) as required. Support senior accountants and the finance manager with ad-hoc tasks and projects.

Job Title: Administrative Assistant Location: Bangalore, India Experience: 3+ Years Hiring Organization: Allegis Group (Hiring for a Leading Technology Company) Job Description: Allegis Group is hiring a highly organized and proactive Administrative Assistant to support a leadership team at a leading global technology company . This is an excellent opportunity for professionals with strong administrative, coordination, and communication skills to be part of a high-performance, fast-paced environment. Key Responsibilities: Calendar & Meeting Management Manage executive calendars, schedule meetings across multiple time zones, prepare agendas, record Minutes of Meeting (MoMs), and track follow-ups. Travel Planning Coordinate domestic and international travel, including visa arrangements, hotel bookings, ground transportation, and trip briefings. Expense Reporting Prepare and submit timely and accurate expense reports while ensuring adherence to company policies. Event & Logistics Coordination Organize internal and external events such as leadership summits, quarterly reviews, customer visits, and team gatherings. Reporting & Documentation Maintain and update reports on events, budgets, and training metrics. Generate operational reports using internal tools. Employee Engagement Facilitate celebrations, CSR activities, and cultural events that foster team bonding and engagement. General Administrative Support Greet visitors, manage office communications, maintain documentation and filing systems, and support overall office administration. Requirements: Minimum 3 years of experience in an administrative or executive assistant role. Strong organizational, communication, and interpersonal skills. Proficiency in MS Office tools (Word, Excel, PowerPoint) and basic reporting tools. Ability to handle sensitive information with discretion. Experience working with global teams and managing multiple priorities.

KEY RESPONSIBILITIES Provide administrative support for the Mumbai office/team as well as other offices/remote employees as needed. Ensure the efficient running and management of the office. Manage incoming & outgoing communication as well as office visitors. Schedule/coordinate meetings and appointments and ensure the necessary logistics. Coordinate orders with and manage relations with suppliers and service providers and ensure that office needs are fulfilled. Resolve office-related malfunctions and respond to requests or issues. Coordinate with other departments to ensure compliance with established policies. Book travel arrangements, negotiate fares and conditions of stay and perform analysis of travel costs for management. Ensure travel procedures are carried out including validations, submissions on the travel system, expense reports and coordination with the finance team for travel expenses and per diems. Assist employees with their visa applications and follow up with relevant embassies. Coordinate with the infrastructure team to ensure the smooth running of the offices IT operations. Perform other administrative tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research. CANDIDATE PROFILE & REQUIREMENTS Diploma/certificate in administrative or secretarial studies or related field. At least 2 years of experience in an administrative/office management role. Excellent proficiency of Microsoft Office tools. Working knowledge of office equipment (multi-function printers, office access systems etc.) Excellent interpersonal & communication skills and strong problem-solving skills. Excellent organizational, multi-tasking & time management skills. Ability to prioritize and manage multiple tasks simultaneously while maintaining deadlines. Demonstrated ability to work well in a team environment & across all levels of the organization. Excellent levels of English required, proficiency in French is also preferred.

Job Location: Noida Reports To: CEO Department: Executive Team Position Overview: The Executive Assistant to the CEO plays a pivotal role in supporting the Chief Executive Officer (CEO) by managing daily administrative tasks, assisting with strategic projects, and ensuring effective communication between the executive team and various stakeholders. This position requires exceptional organizational skills, the ability to handle confidential information, and a proactive approach. Key Responsibilities: 1. Executive Support: o Manage the CEOs calendar, including scheduling appointments, meetings, and travel arrangements. o Prepare and organize materials for meetings, ensuring all required documents and information are available. o Screen and prioritize incoming communications (phone calls, emails, etc.) for the CEO. o Serve as a liaison between the CEO and internal/external stakeholders, including clients and senior management. 2. Meeting Coordination: o Coordinate internal and external meetings, conferences, and events, ensuring all logistical details are handled. o Take meeting notes and ensure that action items are tracked and followed up on. o Ensure that the CEO is prepared for all meetings with the necessary documents and background information. 3. Travel Management: o Organize and manage travel logistics for the CEO, including flights, accommodations, transportation, and itineraries. Page 3 of 4 Proprietary and Confidential 4. Project Management: o Assist in the execution and follow-up of key projects and initiatives led by the CEO. o Track project milestones and deadlines, ensuring that all deadlines are met and project goals are achieved. o Research, compile, and analyze data and reports as needed for strategic planning. 5. Confidentiality and Discretion: o Handle sensitive information with the highest level of confidentiality and discretion. o Draft, proofread, and edit emails, documents, presentations, and reports as required by the CEO. 6. Communication & Coordination: o Maintain effective communication between departments to ensure smooth operations. o Ensure the CEO is kept informed of key issues, priorities, and decisions within the company. o Act as a point of contact for internal teams and external parties, addressing inquiries and concerns promptly. Qualifications & Skills: • Experience: Minimum of 3-5 years of experience in an executive assistant or similar role, preferably in a BPO or corporate environment. • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. • Communication Skills: Exceptional written and verbal communication skills, with the ability to interact with executives, clients, and stakeholders effectively. Page 4 of 4 Proprietary and Confidential • Organizational Skills: Strong time management and organizational skills with the ability to prioritize and handle multiple tasks. • Attention to Detail: High level of accuracy and attention to detail in all aspects of work. • Discretion: Ability to manage sensitive and confidential information with discretion. • Problem-Solving: Proactive approach to identifying challenges and proposing solutions. Personal Attributes: • Strong interpersonal skills with the ability to work independently and as part of a team. • Strong work ethic, professional demeanour, and a positive attitude. • Ability to remain calm under pressure and deal with challenging situations diplomatically. Disclaimer: Company’s Absolute prerogative to Alter or Abolish the Policy. Pacific reserves the right in its absolute discretion to abolish the policy at any time or to alter the terms and conditions