Trainee Executive

As an Office Administrator, your role will involve ensuring the general management of the office by overseeing operational efficiency, effective communications, and strategic and tactical planning. You will also be responsible for managing company facilities, including space planning/design, vendor contracts, and office functions and services. Your primary focus will be to serve as the main liaison between company staff, providing information, answering questions, and responding to requests. Additionally, you will oversee and work towards achieving organizational goals while maintaining an efficient, productive, and positive office culture and employee experience. Your key responsibilities will include: - Greeting office visitors, answering and directing phone calls, and fielding inquiries from sales representatives - Maintaining office efficiency by arranging repairs and performing various administrative duties such as generating and distributing memos, letters, spreadsheets, forms, and faxes - Handling tasks like preparing and sending invoices, maintaining client databases, tracking accounts, and assisting with copying and distributing production orders and other internal documents - Updating spreadsheets used by accounting, production, and field services - Scheduling and tracking meetings and appointments, booking flights, and handling travel logistics The qualifications required for this role are: - Proven success in office administration - Superb written and verbal communication skills - Strong time-management and multitasking abilities - Proficiency with office applications, and aptitude for learning new software and systems - Ability to maintain confidentiality of company information - High school diploma or equivalent Preferred skills and qualifications include: - Bachelors or associates degree (or equivalent) - Experience in managing budgets and expenses - Experience in developing internal processes and filing systems Please note that the company did not provide any additional details in the job description beyond the role overview, responsibilities, and qualifications.,