Trainee Executive

As an Office Administrator, your role will involve ensuring the general management of the office by overseeing operational efficiency, effective communications, and strategic and tactical planning. You will also be responsible for managing company facilities, including space planning/design, vendor contracts and relations, and office functions and services. Serving as the primary liaison between company staff, you will provide information, answer questions, and respond to requests. Your main objective will be to oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience. Key Responsibilities: - Greet office visitors, answer and direct phone calls, field inquiries from sales representatives, and maintain office efficiency by arranging repairs - Perform various administrative duties such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail - Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents - Update spreadsheets used by accounting, production, and field services - Schedule and track meetings and appointments, book flights, and handle travel logistics Qualifications Required: - Proven success in office administration - Superb written and verbal communication skills - Strong time-management and multitasking abilities - Proficiency with office applications, and aptitude for learning new software and systems - Ability to maintain confidentiality of company information - High school diploma or equivalent Additional Details: If you possess a Bachelors or associates degree (or equivalent), experience in managing budgets and expenses, or experience in developing internal processes and filing systems, it will be considered as preferred skills and qualifications for this role. (Note: The company did not provide any additional details in the job description),