21 Filing Systems Jobs

You will be responsible for handling administrative duties such as managing day-to-day office operations, maintaining office supplies and inventory, managing correspondence, phone calls, and emails. Additionally, you will be organizing and maintaining physical and digital filing systems, coordinating meetings, schedules, and appointments, and keeping records of employee attendance and leave. You will also assist in HR tasks including onboarding and documentation. Moreover, you will be in charge of various accounting duties which involve maintaining and updating financial records using accounting software such as Tally, QuickBooks, Zoho Books. Your responsibilities will include preparing and verifying invoices, bills, and purchase orders, reconciling bank statements and other financial discrepancies, and assisting in the preparation of monthly, quarterly, and annual financial reports. It will also be your duty to ensure compliance with statutory requirements such as GST, TDS, etc. This is a full-time, permanent position that requires your presence in person at the work location. The expected start date for this role is 28/07/2025.,

You will be responsible for providing administrative support to management and staff. This includes tasks such as scheduling meetings, booking travel arrangements, including hotel bookings for staff and management, and preparing reports. Additionally, you will assist in organizing company events, meetings, and conferences. Your role will also involve handling documentation and other office-related tasks. You will be required to maintain filing systems and ensure that all company documents are up-to-date and easily accessible. Furthermore, you will coordinate with various departments to facilitate seamless communication and workflow within the organization. Please note that this position is open only to female candidates. The job types available for this role include full-time, permanent, and contractual/temporary opportunities. The work schedule for this position is during the day shift and morning shift. Ideally, candidates for this role should have a Master's degree. Prior work experience of at least 2 years is preferred. The work location for this position is in Gwalior, Madhya Pradesh, and it requires in-person presence. If you are detail-oriented, organized, and possess excellent communication skills, this role could be a great fit for you.,

The Personal Secretary will be responsible for assisting the organization's leadership by coordinating calendar appointments, managing communications, and planning events as required. The ideal candidate should possess the following qualifications: Responsibilities: - Manage daily schedules, appointments, and meeting calendars - Take dictation and draft letters, emails, and official documents - Handle documentation and maintain organized filing systems - Schedule and coordinate appointments with clients and stakeholders - Manage confidential communication and correspondence - Provide administrative support and follow-ups for senior management - Ensure smooth coordination between internal teams and external contacts Qualifications: - Bachelor's degree or equivalent - 1 year of experience - Ability to handle multiple tasks while staying organized - Ability to travel to Sanpada, Navi-Mumbai Salary Range: - 2,00,000 to 2,60,000 per annum There are currently 2 open positions available for this role.,

The main objective of this role is to provide support to the Director and assist team members in ensuring efficient operations within the center. Communication management is a key aspect, involving coordination with internal and external executives on various projects and tasks. Responsibilities include managing scheduling for meetings and conventions, overseeing the Director's travel arrangements and activities, organizing team communications, planning events, and facilitating communication with other departments such as accounts and HR. Qualifications for this position include a minimum of five years of experience in an administrative role supporting senior management, strong written and verbal communication skills, effective time-management abilities, experience in budget management and basic accounting principles, as well as expertise in developing internal processes and filing systems. To apply for this position, all candidates are required to upload their updated CV and relevant documents. For any inquiries regarding this role, please contact hr@atree.org. Please note that only shortlisted candidates will be contacted for interviews. Date Posted: 16 August 2024 Valid Through: August 31, 2024 Employment Type: Full-time Job Location: Bangalore,

Create and maintain filing systems. Create and type office correspondence using a computer. Distribute and route mail. Order and track Human Resources office supplies and forms. Answer phone calls and record messages. Create new employee personnel file. Assist walk-in candidates with application procedures. Maintain space designated for completing applications and ensure it is clean, well maintained, and accessible to individuals with disabilities. Respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies and guidelines. Inform Human Resources management of issues related to employee relations within the division or property. Maintain confidentiality and security of employee and property records, files, and information. Ensure accurate maintenance of all employee records and files (eg, interview documents, I-9s). Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Report accidents, injuries, and unsafe work conditions to manager. Welcome and acknowledge all guests according to company standards. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Ensure adherence to quality expectations and standards. Enter and locate work-related information using computers and/or point of sale systems. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. Preferred Qualifications Education : High school diploma or G. E. D. equivalent. Related Work Experience : At least 1 year of related work experience. Supervisory Experience : No supervisory experience. License or Certification : None

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests Transmit information or documents using a computer, mail, or facsimile machine Operate standard office equipment other than computers Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software Handle incoming and outgoing mail, including date stamping and distributing incoming mail Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc Compile, copy, sort, and file records of office activities, business transactions, and other activities Enter and locate work-related information using computers and/or point of sale systems Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets Welcome and acknowledge all guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests Transmit information or documents using a computer, mail, or facsimile machine Operate standard office equipment other than computers Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software Handle incoming and outgoing mail, including date stamping and distributing incoming mail Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc Compile, copy, sort, and file records of office activities, business transactions, and other activities Enter and locate work-related information using computers and/or point of sale systems Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets Welcome and acknowledge all guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

The ideal candidate for this position should hold a Graduation degree. Additionally, you should have a minimum of 2-3 years of experience in a similar role, along with proficiency in English. The preferred age range for applicants is between 25 to 30 years. Your primary responsibilities will include following office workflow procedures to ensure maximum efficiency, maintaining files and records using effective filing systems, and providing support to other teams by handling various administrative tasks such as redirecting calls, disseminating correspondence, and scheduling meetings. You will also be expected to greet and assist visitors, monitor office expenditures, manage office contracts, perform basic bookkeeping activities, update the accounting system, address customer complaints, monitor office supplies inventory, and assist in vendor relationship management. This is a full-time position with benefits including food provided, leave encashment, and Provident Fund. The work schedule is during the day shift, and proficiency in English is preferred. The work location for this role is in person. If you meet the qualifications and are looking to utilize your administrative skills in a dynamic work environment, we encourage you to apply for this opportunity.,

As a skilled Administrative Assistant, you will be responsible for managing calendars, schedules, and appointments for executives or teams. Your role will involve handling incoming and outgoing communication such as phone calls, emails, and mail efficiently. Additionally, you will be tasked with organizing and coordinating meetings, events, and travel arrangements to ensure seamless operations. In this position, you will play a vital role in maintaining office supplies and equipment, contributing to a productive workflow within the organization. Your responsibilities will also include preparing various documents, reports, presentations, and correspondence as needed. Managing data, records, and filing systems accurately will be a crucial part of your daily tasks. Moreover, you will provide essential administrative and clerical support to different teams, demonstrating your versatility and ability to adapt to various requirements. Depending on the organization, there might be additional responsibilities related to HR, finance, or procurement that you will need to handle efficiently. This is a full-time position with benefits including Provident Fund. The role requires you to work during day shifts at the designated in-person work location. If you are a detail-oriented professional with excellent organizational skills and a proactive approach, we encourage you to apply for this opportunity.,

The Novotel Hyderabad Airport, designed with simplicity and elegance, is conveniently located near the new international airport. Featuring 292 rooms and suites in the Premier Floor with WiFi access, the hotel offers various amenities including a restaurant, a bar, a beautiful outdoor swimming pool, and meeting rooms that can accommodate up to 400 guests within a total area of 7 acres. Accessible via National Highway 7 from the west and Srisailam SH from the east, the hotel also provides an employee benefit card with discounted rates in Accor worldwide for you and your family, and promising career development opportunities with national and international promotion prospects. As an Administrative and Coordination professional at Novotel Hyderabad Airport, your primary responsibilities will include managing the General Manager's diary to coordinate meetings and appointments, ensuring the smooth running of such meetings. You will be responsible for screening/handling telephone calls, appointments, mails, and emails, taking appropriate actions. Additionally, you will be required to take minutes at the Executive Committee Meeting, coordinate and communicate with various departments and staff levels as directed by the General Manager, prepare and manage correspondences with internal and external parties for the General Manager's signature, attend to requests from divisional, corporate, or owners" offices, and handle residents/patrons" special requests or complaints directed to the General Manager. Furthermore, you will be responsible for coordinating travel arrangements efficiently, preparing detailed travel files, ensuring approval forms are ready for the General Manager's signature and approval, maintaining systematic filing and tracing systems, updating personal and leave records of Executive Committee and Department Heads, managing the Manager-On-Duty schedule, maintaining confidentiality of sensitive matters, ensuring office stationery stock availability, projecting a positive image of the organization, and attending all necessary briefings, meetings, and trainings as assigned by management. Qualifications for this role include a Hotel Management Degree/Graduation/Diploma education, a minimum of 2-3 years of secretarial experience with at least 1 year serving at the senior management level, excellent proficiency in reading, writing, and oral English language skills, and good working knowledge of MS Excel, Word, and PowerPoint. The desired competencies for this position include good communication and customer contact skills, a service-oriented approach with attention to detail, the ability to work effectively in a team, self-motivation, energy, and maintaining a professional and well-groomed appearance at all times.,

As an employee in this role, you will be responsible for a variety of accounting and administrative tasks to support the smooth operation of the organization. Your accounting responsibilities will include maintaining day-to-day financial transactions, such as bookkeeping and ledger management, as well as handling bank reconciliations and expense tracking. You will also assist in preparing financial statements and reports, ensuring compliance with tax regulations, GST, and TDS filings, and coordinating with auditors for financial audits. In addition to your accounting duties, you will also be tasked with various administrative responsibilities. This will involve managing office supplies, coordinating with vendors for procurement needs, and assisting in HR functions such as recruitment coordination, onboarding new employees, and maintaining employee records. You will be expected to maintain office records, documentation, and filing systems, handle correspondence, emails, and communications with stakeholders, and ensure the smooth day-to-day operations of the office. This is a full-time, permanent position suitable for fresher candidates. As part of the benefits package, you may be eligible for performance bonuses and yearly bonuses. The work location for this role is in person, requiring your physical presence in the office to carry out your duties effectively.,

As a member of the Sheraton family, you will play a crucial role in creating a welcoming and inclusive environment for all guests. Your responsibilities will include greeting visitors, determining the purpose of their visit, and guiding them to their destination within the office. Additionally, you will be tasked with handling routine correspondence, preparing responses to letters, and maintaining organized filing systems for records and documents. You will be responsible for distributing meeting minutes, managing incoming and outgoing mail, and transmitting information through various channels such as computer systems, mail, or facsimile machines. Utilizing office equipment like telephones, typewriters, fax machines, and photocopiers will be part of your daily tasks. Moreover, you will be expected to draft letters, memos, and other documents using word processing software and update databases with relevant information. Maintaining a professional appearance and upholding company policies and procedures are essential aspects of this role. You will be required to communicate effectively with colleagues and guests, address their needs promptly, and handle any guest requests or complaints efficiently. Collaborating with team members to achieve common goals and providing excellent customer service will be key to your success in this position. By joining the Sheraton team, you will not only be part of a global community but also contribute to creating memorable experiences for guests worldwide. Your dedication to delivering exceptional service and your ability to work effectively within a diverse workforce will be highly valued. Embrace the opportunity to be part of The World's Gathering Place and embark on a fulfilling career journey with Sheraton Hotels & Resorts as you strive to be the best version of yourself in a supportive and dynamic environment.,

As an Accounting and Administrative Assistant, you will be responsible for various key functions to ensure the smooth financial and operational efficiency of the organization. Your duties will include maintaining day-to-day financial transactions, handling bank reconciliations, and assisting in preparing financial statements and reports. It will be your responsibility to ensure compliance with tax regulations, GST, and TDS filings while coordinating with auditors for financial audits. In addition to your accounting responsibilities, you will also be involved in administrative tasks such as managing office supplies, vendor coordination, and procurement. You will play a vital role in HR functions including recruitment coordination, onboarding processes, and maintaining employee records. Your role will require you to maintain office records, documentation, and filing systems efficiently. Handling correspondence, emails, and communications with stakeholders will be part of your daily tasks to ensure effective office operations. This is a full-time, permanent position suitable for freshers with opportunities for performance bonuses and yearly bonuses. The work location is in person, and the expected start date for this role is 18/03/2025. Join us in this exciting opportunity to contribute to our organization's success and growth.,

Any candidate who wants to apply can contact on the given contact number.08375858125 Requirements: High school diploma or equivalent. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Professional appearance and demeanor. Previous experience in a receptionist or administrative role is a plus. Any candidate who wants to apply can contact on the given contact number.08375858125

About this role: Wells Fargo is seeking a Asociate Operations Processor In this role, you will: Perform general clerical operations tasks that are routine in nature Receive, log, batch, and distribute work File, photocopy, and answer phones Prepare and distribute incoming and outgoing mail Regularly receive direction from supervisor and escalate questions and issues to more experienced roles Work under close supervision following established procedures Required Qualifications: 6+ months of operations support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Urgent Hiring!!!! This Job Is Only for the Abroad Location (Not for India) Only serious candidates willing to work overseas should apply For More Information, Call or WhatsApp Us On Ridhita +91 9773655801 Please share your updated CV along with your convenient time for a call, so our team can coordinate with you accordingly. Benefits: - Family Accommodation, Air Tickets, Allowances, Free Education for children, Medical Facility, no bond. Description We are seeking a dedicated Front Office Executive to join our team abroad, offering a unique opportunity for candidates to relocate with their families to India. The ideal candidate will be responsible for overseeing front office operations, ensuring exceptional customer service, and maintaining efficient administrative processes. Responsibilities Manage front office operations and ensure a welcoming environment for guests. Handle inquiries and provide information about the facility and services. Coordinate with various departments to ensure smooth operations. Maintain records of guests and manage reservations. Assist in administrative tasks and office management as required. Ensure compliance with company policies and procedures. Note: This position is strictly for overseas locations, not for jobs in India. We are currently hiring for multiple roles in top global destinations: Canada Australia Germany Singapore Luxembourg New Zealand Hong Kong Malta Luxembourg UK Skills and Qualifications 4-14 years of experience in a front office or customer service role. Strong communication and interpersonal skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to handle multiple tasks and work under pressure. Excellent organizational skills and attention to detail. Fluency in English; additional languages are a plus. Familiarity with office management systems and procedures.

* Accurately enter data into company databases, spreadsheets, or systems * Review data for errors, missing information, or inconsistencies and correct them * Communicate with team members to clarify data requirements or resolve discrepancies * Perform regular backups and ensure data is securely stored * Maintain an organized filing system for both electronic and paper records Requirement * HSC/Graduate with 1-2yrs of exp in Data Entry Operator or similar role * Proficient in Microsoft Office (especially Excel and Word) * Strong attention to detail and accuracy * Basic understanding of administrative processes

We are seeking a professional and friendly Receptionist to join our team in Dadar. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional service and support. Location: Dadar, Mumbai Salary: 15 - 20k Shift timings : 12pm to 8pm Responsibilities Greet and welcome visitors in a professional manner. Answer phone calls and direct them to the appropriate personnel. Manage scheduling and appointment booking for staff. Maintain a clean and organized reception area. Handle incoming and outgoing correspondence and packages. Assist with administrative tasks as needed. Skills and Qualifications Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Strong communication and interpersonal skills. Ability to multitask and manage time effectively. Basic knowledge of office equipment (printers, scanners, etc.). Fluency in English and local languages is preferred. Experience in customer service or front desk operations is an advantage. To proceed furtehr, kindly share our updated reusme on [HIDDEN TEXT] or can whatsapp on 7719594751, Thanks

Description The Front Office Assistant will be the first point of contact for our company, responsible for managing the front desk, greeting visitors, and providing administrative support to ensure smooth operations. Responsibilities Greet and welcome visitors in a professional manner. Manage incoming calls and emails, directing them to the appropriate personnel. Maintain and organize the front office area to ensure a tidy and professional environment. Assist with scheduling appointments and managing calendars for staff. Handle administrative tasks such as filing, data entry, and maintaining records. Assist in coordinating meetings and events, including preparing materials and setting up the meeting space. Provide excellent customer service by addressing inquiries and resolving issues promptly. Skills and Qualifications 1-3 years of experience in a front office or administrative role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong verbal and written communication skills in English and local languages. Excellent organizational skills with a keen attention to detail. Ability to multitask and manage time effectively in a fast-paced environment. Basic knowledge of office equipment such as printers, copiers, and telephones. Experience with customer service or client-facing roles is a plus.

Description We are seeking a professional and friendly Receptionist to manage our front desk and provide excellent customer service to our clients and visitors. The ideal candidate will be the first point of contact for our company, showcasing a positive and welcoming attitude. Responsibilities Greet and welcome guests as soon as they arrive at the office Manage phone calls and correspondence (e-mail, letters, packages, etc.) Maintain a clean and tidy reception area Schedule appointments and maintain calendars Provide information about the company and services to visitors Handle complaints and queries in a professional manner Assist in administrative tasks as required Perform basic bookkeeping and accounting duties Skills and Qualifications Proven work experience as a receptionist or in a related field Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Strong communication and interpersonal skills Excellent organizational skills and ability to multitask Familiarity with office management procedures and basic accounting principles Professional appearance and demeanor Ability to handle stressful situations and manage time effectively Knowledge of customer service principles and practices Salary

Key Responsibilities: Administrative Support: 1. Manage the MD's calendar, schedule meetings, appointments, and travel arrangements. 2. Handle incoming and outgoing correspondence, emails, and phone calls on behalf of the MD. 3. Prepare and edit documents, reports, presentations, and other materials as required. 4. Maintain accurate records and filing systems, both electronic and physical. 5. Handle confidential documents ensuring they remain secure. 6. Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items. 7. Plan and arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. 8. Prepare travel expense reports and ensure timely reimbursement. 9. Handle sensitive and confidential information with the utmost discretion and professionalism. 10. Act as a trusted liaison between the MD and internal/external stakeholders. 11. Provide personal support to the MD as needed, which may include running errands and managing personal tasks. 12. Ready to travel both (Domestic & International).