41 Filing Systems Jobs

Description We are seeking a friendly and highly organized Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. Responsibilities Greet and welcome visitors in a professional manner. Manage phone calls and correspondence (e-mail, letters, packages). Schedule appointments and maintain calendars for staff. Assist in the organization of office operations and procedures. Maintain a tidy and organized reception area. Skills and Qualifications Proven work experience as a Receptionist, Front Office Representative, or similar role (1-2 years of experience). Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent written and verbal communication skills in English and local languages. Strong organizational and multitasking abilities. Familiarity with office equipment, such as printers and fax machines. Ability to handle stressful situations and maintain professionalism.

As a Human Resources Coordinator at Fairfield by Marriott Kolkata, your primary responsibilities will include: - Creating and maintaining filing systems - Typing office correspondence using a computer - Distributing and routing mail - Ordering and tracking Human Resources office supplies and forms - Answering phone calls, recording messages, and assisting walk-in candidates with application procedures - Ensuring cleanliness and accessibility of space designated for completing applications - Responding to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies, and guidelines - Informing Human Resources management of issues related to employee relations within the division or property - Maintaining confidentiality and security of employee and property records, files, and information - Ensuring accurate maintenance of all employee records and files Additionally, you will be expected to: - Follow all company policies and procedures - Maintain clean and professional uniform and appearance - Report accidents, injuries, and unsafe work conditions to the manager - Welcome and acknowledge all guests according to company standards - Communicate effectively and professionally with others - Develop positive working relationships with team members - Ensure adherence to quality expectations and standards - Perform other reasonable job duties as requested by Supervisors Qualifications required for this position are: - Education: High school diploma or G.E.D. equivalent - Related Work Experience: At least 1 year of related work experience - Supervisory Experience: No supervisory experience - License or Certification: None Fairfield by Marriott is committed to fostering an inclusive environment where the unique backgrounds of associates are valued and celebrated. As part of the Marriott International family, you will have the opportunity to deliver on the Fairfield Guarantee and provide guests with a satisfying experience. Join Fairfield by Marriott to explore career opportunities and be a part of a global team dedicated to delivering exceptional service.,

Role Overview: As a female Admin Assistant, you will play a crucial role in ensuring the efficient operation of the office. Your main responsibilities will include handling day-to-day administrative tasks, managing office operations, and providing support to the team. Key Responsibilities: - Handle day-to-day administrative tasks and manage office operations effectively - Maintain physical and digital filing systems to ensure organization of documents - Answer phone calls, emails, and respond to inquiries in a professional manner - Schedule meetings, appointments, and manage calendars efficiently - Prepare reports, memos, and other documents as required - Greet visitors warmly and provide assistance as needed - Perform any other duties as assigned by the head of the department Qualifications Required: - Female candidates only - Graduation or equivalent qualification - Fluency in English (spoken and written) is essential - Good interpersonal and organizational skills are a must - Proficiency in MS Office (Word, Excel, PowerPoint) is required - Ability to multitask and manage time efficiently - Previous experience in a similar role is a plus, but not mandatory Additional Details: The company offers a competitive salary based on experience and skills, a supportive work environment, and opportunities for learning and growth. The job type is full-time and the work location is in person. Language Skills: - Hindi (Preferred) - English (Required),

SM Express Logistics Pvt. Ltd. is looking for Secretary to MD to join our dynamic team and embark on a rewarding career journey As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office Support and facilitate the completion of regular reports Develop and maintain a filing system Check frequently the levels of office supplies and place appropriate orders Make travel arrangements Document expenses and hand in reportsUndertake occasional receptionist duties

We are looking for a detail-oriented and organized Data Entry Clerk to join our team. As a Data Entry Clerk, you will be responsible for accurately inputting, updating, and maintaining data in various databases and ERP systems. Your role will require strong computer skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced office environment. Your responsibilities will include entering and updating data in databases and ERP systems with high accuracy, performing data collection to ensure completeness and correctness, conducting document transcription, maintaining organized filing systems, using Microsoft Excel for pivot tables and data management, assisting with order entry processes, collaborating with team members to streamline administrative tasks, and providing clerical support including basic math calculations. The ideal candidate for this role should have previous experience in data entry or clerical roles, proficiency in using databases, ERP systems, and Microsoft Excel, strong typing skills with a focus on accuracy and speed, familiarity with filing systems and organizational practices, basic math skills for data verification tasks, and administrative experience is a plus. If you possess these skills and experiences, we encourage you to apply for the Data Entry Clerk position and be part of our team's success through your meticulous attention to detail and organizational abilities. This is a full-time position located in person.,

As a Data Entry Operator at our company, you will play a crucial role in maintaining the accuracy and timeliness of project-related data within our ERP system. Your attention to detail and efficiency will be key in ensuring the smooth operation of our office and project workflows. Responsibilities: - Accurately input various project data into the ERP system, such as material quantities, labor hours, equipment usage, and subcontractor information. - Verify data entered by site teams to ensure completeness and accuracy, resolving any discrepancies that may arise. - Maintain well-organized electronic and physical filing systems for office documents, project records, and other relevant information. - Provide general office support including tasks like photocopying, scanning, printing, and managing correspondence. - Generate basic reports and summaries from the ERP system as necessary. - Assist in the preparation of project-related documentation to support ongoing operations. - Uphold data integrity and confidentiality standards at all times. - Effectively communicate with site teams and office personnel to clarify data requirements and address any issues that may arise. - Perform additional administrative duties as assigned. What We Offer: - A supportive and collaborative work environment. - The opportunity to contribute to significant construction projects. - Potential for growth and development within the company. This is a full-time, permanent position with benefits including Provident Fund. The work schedule is during the day shift with a yearly bonus. The ideal candidate should have a minimum of 2 years of office experience and be proficient in English. The work location is in person, and the expected start date is 15/05/2025.,

Description We are seeking a motivated Admin Executive to join our team in Port Blair. The ideal candidate will support our administrative functions by handling various office tasks, ensuring smooth operations, and contributing to the overall efficiency of the organization. Responsibilities Manage day-to-day administrative tasks and ensure smooth operations of the office. Assist in scheduling meetings, appointments, and managing calendars for team members. Maintain and organize company files, documents, and records both electronically and physically. Handle correspondence, including emails and phone calls, with professionalism and efficiency. Support the finance team with basic bookkeeping and invoice management. Coordinate office supplies and inventory, ensuring that necessary materials are always available. Assist in the onboarding process for new employees and maintain employee records. Skills and Qualifications Strong organizational skills and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent verbal and written communication skills in English and Hindi. Ability to work independently and collaboratively in a team environment. Basic understanding of office management procedures and systems is a plus.

As an experienced administrative professional reporting directly to upper management, you will be responsible for managing professional and personal scheduling for the CEO. This includes handling agendas, mail, email, phone calls, client management, and other company logistics. Your role will involve coordinating complex scheduling and calendar management, ensuring the smooth flow of information to senior executives. Additionally, you will manage the CEO's travel logistics and activities, including accommodations, transportation, and meals. In this position, you will provide essential administrative and office support, which includes tasks such as typing, dictation, spreadsheet creation, faxing, and maintaining filing systems and contacts database. It is crucial to maintain professionalism and confidentiality with all materials. You will also play a key role in organizing team communications and planning events, both internal and off-site. The ideal candidate will have four or more years of experience in a similar role, with excellent written and verbal communication skills. Strong time-management skills and the ability to organize and coordinate multiple concurrent projects are essential. Proficiency with office productivity tools and a willingness to learn new software and systems are also required. A flexible team player who can adapt to changes and challenges, while maintaining confidentiality, will thrive in this role. Preferred skills for this position include experience in overseeing budgets and expenses, as well as developing internal processes and filing systems. This is a full-time, permanent position with a day shift schedule. Fluency in English is preferred, and the work location is in-person. If you meet these qualifications and are looking for a dynamic role supporting senior executives in a fast-paced environment, we encourage you to apply for this exciting opportunity.,

The job involves assisting in day-to-day accounting operations, including tasks such as data entry and bookkeeping. You will be responsible for preparing and maintaining financial documents like invoices, bills, vouchers, and receipts. Posting journal entries and updating the general ledger will also be part of your duties. Regular reconciliation of bank statements and vendor accounts is essential. You will support the preparation of monthly, quarterly, and annual financial reports and assist in preparing GST, TDS, and other statutory returns. Managing petty cash and employee reimbursement processes will be under your purview. During audits, you will provide necessary documentation and support. Maintaining proper filing systems for accounting documents is crucial for this role. Effective communication with vendors, clients, and other departments as required is also a key aspect of the job.,

As a team member in this role, your primary responsibility will be to handle daily administrative operations to ensure smooth office management, supplies procurement, and vendor coordination. You will also be required to effectively communicate with students through calls, emails, and messages to address their queries, provide information on academic schedules, and assist with documentation. Furthermore, you will need to reach out to prospective students via phone calls, ensuring timely follow-up for admissions, counseling sessions, and documentation reminders. Maintaining accurate records of student admissions, attendance, fee status, and academic progress will be crucial to support the admissions team efficiently. Your role will involve assisting in organizing meetings, scheduling classes, coordinating with faculty, and planning events. Additionally, you will be responsible for managing internal communication between the academic and administrative teams, drafting official letters and notices, and maintaining both digital and physical filing systems. Welcoming walk-in students, parents, and visitors with a friendly demeanor and ensuring a hospitable office environment will also be part of your daily tasks. This position is full-time, requiring you to work during day shifts at the office location in Surat, Gujarat. Ideally, you should have at least 1 year of relevant work experience. Your presence is required in person at the workplace to fulfill the responsibilities effectively.,

As an Executive Assistant, you will be responsible for handling phone calls and managing communications, scheduling meetings and appointments, maintaining records and filing systems, preparing reports and presentations, as well as supporting other departments and employees. This role requires candidates to be male, aged up to 27 years, located in Bangalore, with an educational background of Any Graduate. The ideal candidate should have 1 to 2 years of experience in Admin or Support Activities. The salary offered for this position is Rs. 20000 per month for 5 working days a week. This is a full-time position with the possibility of being contractual/temporary. The job location is in Bangalore with a day shift schedule. The benefits include Provident Fund.,

As an Executive Assistant at our catering business, you will have the exciting opportunity to directly support the Owner in various administrative and operational tasks. Whether you are a recent graduate looking to kick start your career or have up to one year of administrative experience, this role will play a crucial part in ensuring the smooth daily operations of the Owner's schedule and key business processes. Your responsibilities will include managing the Owner's calendar, scheduling appointments and travel arrangements, handling incoming and outgoing communications with professionalism, preparing documents and reports, organizing filing systems, maintaining confidentiality, assisting in preparing quotes and contracts, acting as a primary point of contact for clients and partners, facilitating communication flow, and supporting special projects as assigned. To qualify for this role, a Bachelor's degree in Business Administration or a related field is preferred, with open consideration for recent graduates. Having 0-1 year of experience in administrative support or office management is advantageous, and internship experience is a plus. Strong written and verbal communication skills, proficiency in Microsoft Office, the ability to anticipate needs and find solutions independently, eagerness to learn and adapt, handling sensitive information with confidentiality, maintaining professionalism, a positive attitude, and genuine enthusiasm for the catering business are essential qualities. This is a full-time position with the expectation of day shift work from Monday to Friday with weekend availability. A yearly bonus is provided along with a preference for English language proficiency. The work location is in person at Surat, Gujarat.,

As a Data Entry Specialist, you will be responsible for gathering, collating, and preparing documents, materials, and information for accurate data entry. Conducting thorough research to complete incomplete documents and materials will be a key part of your role. You will convert paper documents or dictations into digital formats, ensuring efficiency and accuracy in every task. Your attention to detail will be crucial as you review all documents and information for accuracy, promptly notifying your supervisor of any errors or inconsistencies. Capturing data into digital databases and performing regular backups will also be part of your daily responsibilities. Additionally, you will update and maintain databases, archives, and filing systems to ensure smooth data management processes. To excel in this role, you should hold a graduate degree in any stream and possess excellent typing skills. Strong time management and multitasking abilities will enable you to handle various tasks efficiently. Proficiency in data capturing and office management software, particularly MS Office with a focus on MS Excel, is essential. The ability to manage and process high volumes of data accurately, along with a good understanding of databases and filing systems, will be advantageous. This is a full-time, permanent position with benefits including health insurance and Provident Fund. The work schedule is during the day shift, and there is a yearly bonus provided. The work location for this role is in person, where your dedication to maintaining data integrity and accuracy will be highly valued.,

You will be the Personal Assistant to provide administrative and personal support to the executive/team/individual. Your role will involve managing schedules, handling communication, coordinating travel, and various administrative tasks to ensure operational efficiency. Your responsibilities will include managing calendars, scheduling meetings, and coordinating appointments. You will also screen and direct phone calls, handle correspondence, and maintain confidentiality with integrity. In addition, you will be responsible for organizing travel arrangements, preparing reports and presentations, and assisting with personal errands like shopping, event planning, and household coordination. You will liaise with internal staff and external stakeholders on behalf of the employer. Furthermore, you will track and manage expenses, assist with budgeting and invoice processing, and maintain filing systems to ensure proper organization of documents.,

As a Finance Assistant, your main responsibilities will include: - Conducting Bank Reconciliation to ensure accuracy and consistency in financial records. - Maintaining Management Information System (MIS) sheets pertaining to Finance for better organization and access to data. - Handling various Finance-related tasks outside the workplace as required. - Booking invoices in Tally software to keep track of financial transactions. - Keeping records updated and implementing efficient filing systems for easy retrieval. This is a full-time position with a day shift schedule. The ideal candidate should have at least 1 year of total work experience in a similar role. The work location is on-site.,

Key Responsibilities: Administrative Support: 1. Manage the MD's calendar, schedule meetings, appointments, and travel arrangements. 2. Handle incoming and outgoing correspondence, emails, and phone calls on behalf of the MD. 3. Prepare and edit documents, reports, presentations, and other materials as required. 4. Maintain accurate records and filing systems, both electronic and physical. 5. Handle confidential documents ensuring they remain secure. 6. Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items. 7. Plan and arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. 8. Prepare travel expense reports and ensure timely reimbursement. 9. Handle sensitive and confidential information with the utmost discretion and professionalism. 10. Act as a trusted liaison between the MD and internal/external stakeholders. 11. Provide personal support to the MD as needed, which may include running errands and managing personal tasks. 12. Ready to travel both (Domestic & International).

We are seeking a Procurement Executive to support the daily procurement operations and uphold organized filing systems within the Purchase Department. Collaborating closely with the Purchase Manager, your responsibilities will involve ensuring the efficient processing of purchase orders, timely communication with vendors, and methodical documentation of all procurement-related records. This full-time, permanent position offers benefits such as health insurance and Provident Fund. The work schedule is during day shifts, with an additional yearly bonus provided. The work location for this role is on-site. If you are detail-oriented, possess strong organizational skills, and thrive in a procurement environment, we encourage you to apply for this opportunity to contribute to our Purchase Department's effective functioning.,

We are looking for a highly organized and proactive Personal Assistant to provide comprehensive administrative support to our team. The ideal candidate should have exceptional multitasking abilities, strong communication skills, and keen attention to detail. This role encompasses office management, event planning, and executive administrative support to facilitate the smooth operation of daily tasks and projects assigned by the owner. Your responsibilities will include managing calendars, scheduling appointments, coordinating events, providing executive administrative support, utilizing QuickBooks for bookkeeping, maintaining accurate financial records, handling data entry, organizing filing systems, managing phone etiquette and multi-line phone systems, assisting with project coordination, proofreading documents, supporting front desk operations, utilizing Microsoft Office Suite and Google Workspace, and conducting transcription of meetings or notes. To excel in this role, you should have proven experience as a Personal Assistant or in an administrative role with relevant experience in office management. Strong organizational skills, proficiency in Microsoft Outlook Calendar and DocuSign, excellent typing skills, high computer literacy, discretion in managing confidential information, clerical experience, exceptional communication skills, and customer service experience are essential qualifications. This is a full-time position with benefits including a flexible schedule, paid time off, and relocation assistance. If you are eager to contribute your skills in a dynamic environment, we invite you to apply for this exciting opportunity as a Personal Assistant. Work Location: In person,

As a Data Entry Specialist, your primary responsibility will be to accurately and efficiently enter data from source documents into designated databases, software, and systems. You will meticulously review the data for any errors or omissions, ensuring its completeness and integrity. Upholding the confidentiality of sensitive information will be crucial in this role. Additionally, you will be tasked with generating reports, conducting data backups as necessary, and promptly responding to data inquiries by retrieving information from records. It will be essential to maintain organized filing systems and proper documentation to facilitate smooth data management processes. This is a full-time position that operates during day shifts, with the potential for a yearly bonus. Proficiency in ODIA language is preferred for effective communication. The work location for this role is in person, demanding a high level of attention to detail and commitment to data accuracy.,

You will be responsible for gathering, collating, and preparing documents, materials, and information for data entry. This includes conducting research to obtain information for incomplete documents and materials. Your role will involve creating digital documents from paper or dictation and reviewing all documents and information for accuracy. It will be essential to inform the supervisor of any errors or inconsistencies that you identify. Additionally, you will be capturing data into digital databases and performing regular backups. Updating and maintaining databases, archives, and filing systems will also be part of your responsibilities. To excel in this role, you should be a graduate in any stream with excellent typing abilities. Effective time management and multitasking skills will be crucial for this position. Proficiency in data capturing and office management software, especially MS Excel, is a must. You should have the ability to manage and process high volumes of data accurately. A good understanding of databases and digital and paper filing systems will also be beneficial. This is a full-time position with benefits such as health insurance and Provident Fund. The work schedule is during the day shift, and a yearly bonus is provided. The work location is in person.,

You will be responsible for handling administrative duties such as managing day-to-day office operations, maintaining office supplies and inventory, managing correspondence, phone calls, and emails. Additionally, you will be organizing and maintaining physical and digital filing systems, coordinating meetings, schedules, and appointments, and keeping records of employee attendance and leave. You will also assist in HR tasks including onboarding and documentation. Moreover, you will be in charge of various accounting duties which involve maintaining and updating financial records using accounting software such as Tally, QuickBooks, Zoho Books. Your responsibilities will include preparing and verifying invoices, bills, and purchase orders, reconciling bank statements and other financial discrepancies, and assisting in the preparation of monthly, quarterly, and annual financial reports. It will also be your duty to ensure compliance with statutory requirements such as GST, TDS, etc. This is a full-time, permanent position that requires your presence in person at the work location. The expected start date for this role is 28/07/2025.,

You will be responsible for providing administrative support to management and staff. This includes tasks such as scheduling meetings, booking travel arrangements, including hotel bookings for staff and management, and preparing reports. Additionally, you will assist in organizing company events, meetings, and conferences. Your role will also involve handling documentation and other office-related tasks. You will be required to maintain filing systems and ensure that all company documents are up-to-date and easily accessible. Furthermore, you will coordinate with various departments to facilitate seamless communication and workflow within the organization. Please note that this position is open only to female candidates. The job types available for this role include full-time, permanent, and contractual/temporary opportunities. The work schedule for this position is during the day shift and morning shift. Ideally, candidates for this role should have a Master's degree. Prior work experience of at least 2 years is preferred. The work location for this position is in Gwalior, Madhya Pradesh, and it requires in-person presence. If you are detail-oriented, organized, and possess excellent communication skills, this role could be a great fit for you.,

The Personal Secretary will be responsible for assisting the organization's leadership by coordinating calendar appointments, managing communications, and planning events as required. The ideal candidate should possess the following qualifications: Responsibilities: - Manage daily schedules, appointments, and meeting calendars - Take dictation and draft letters, emails, and official documents - Handle documentation and maintain organized filing systems - Schedule and coordinate appointments with clients and stakeholders - Manage confidential communication and correspondence - Provide administrative support and follow-ups for senior management - Ensure smooth coordination between internal teams and external contacts Qualifications: - Bachelor's degree or equivalent - 1 year of experience - Ability to handle multiple tasks while staying organized - Ability to travel to Sanpada, Navi-Mumbai Salary Range: - 2,00,000 to 2,60,000 per annum There are currently 2 open positions available for this role.,

The main objective of this role is to provide support to the Director and assist team members in ensuring efficient operations within the center. Communication management is a key aspect, involving coordination with internal and external executives on various projects and tasks. Responsibilities include managing scheduling for meetings and conventions, overseeing the Director's travel arrangements and activities, organizing team communications, planning events, and facilitating communication with other departments such as accounts and HR. Qualifications for this position include a minimum of five years of experience in an administrative role supporting senior management, strong written and verbal communication skills, effective time-management abilities, experience in budget management and basic accounting principles, as well as expertise in developing internal processes and filing systems. To apply for this position, all candidates are required to upload their updated CV and relevant documents. For any inquiries regarding this role, please contact hr@atree.org. Please note that only shortlisted candidates will be contacted for interviews. Date Posted: 16 August 2024 Valid Through: August 31, 2024 Employment Type: Full-time Job Location: Bangalore,

Create and maintain filing systems. Create and type office correspondence using a computer. Distribute and route mail. Order and track Human Resources office supplies and forms. Answer phone calls and record messages. Create new employee personnel file. Assist walk-in candidates with application procedures. Maintain space designated for completing applications and ensure it is clean, well maintained, and accessible to individuals with disabilities. Respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies and guidelines. Inform Human Resources management of issues related to employee relations within the division or property. Maintain confidentiality and security of employee and property records, files, and information. Ensure accurate maintenance of all employee records and files (eg, interview documents, I-9s). Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Report accidents, injuries, and unsafe work conditions to manager. Welcome and acknowledge all guests according to company standards. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Ensure adherence to quality expectations and standards. Enter and locate work-related information using computers and/or point of sale systems. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. Preferred Qualifications Education : High school diploma or G. E. D. equivalent. Related Work Experience : At least 1 year of related work experience. Supervisory Experience : No supervisory experience. License or Certification : None