Executive Personal Assistant

Own end-to-end coordination across multiple business verticals—MBA colleges (Vizag, Hyderabad, Tirupati, Vijayawada, Kakinada), Intermediate & Degree colleges (Vizianagaram, Hyderabad, Nellore), international IT staffing operations, and Real Estate & Construction. You will translate the Director’s vision into structured plans, drive inter-departmental execution, ensure legal/compliance readiness (India & overseas), and build agile teams.

• Act as the Director’s single point of contact; manage calendar, priorities, and decision trackers.
• Convert the Director’s vision into quarterly OKRs, project plans, and weekly dashboards.
• Prepare board notes, MoMs, briefs, and follow-ups; maintain confidentiality at all times.

• Drive launch & operations for each campus/vertical: academic calendars, admissions, branding, partnerships, facility readiness.
• Coordinate daily with Principals, Academic Heads, Admissions, HR, Marketing, Finance, and Operations across locations.
• Track sales/admissions pipelines, placement progress, vendor SLAs, and construction milestones.

• Liaise with 

  Advocates, Chartered Accountants, and Company Secretaries

   on entity formation, MoUs, contracts, audits, tax/GST, RERA, AICTE/UGC/state approvals, employment contracts, and IP/trademarks.
• For 

  international IT staffing

  : research and coordinate overseas company formation, licensing, registrations, payroll/tax, and basic immigration/work authorization requirements (in consultation with local counsel/consultants).
• Maintain a compliance calendar and risk register; escalate red flags proactively.

• Handle client communications professionally; schedule reviews, prepare proposals, and ensure prompt issue resolution.
• Source & negotiate with vendors (marketing, construction, IT, facilities); maintain master vendor database and rate cards.
• Build academic/industry partnerships; coordinate advisory boards and corporate tie-ups for internships/placements.

• Help recruit, onboard, and structure efficient cross-functional teams for each location.
• Set SOPs, checklists, and playbooks (admissions, placements, campus ops, site progress, vendor onboarding).
• Implement simple systems (task trackers, CRMs, shared drives) and drive adoption.

• Draft letters, MoUs, proposals, brochures, and executive presentations.
• Maintain a centralized, version-controlled repository of legal/financial/operational documents.
• Prepare weekly business reviews (WBR) and monthly business reviews (MBR) with data-driven insights.

• Bachelor’s degree required; MBA/PG in Management/Operations preferred.
• 5–10 years in executive assistance/PMO/operations/program management across 

  education, staffing, or real estate/construction

  .
• Demonstrated experience coordinating with 

  Advocates/CA/CS

   and handling multi-location operations.
• Exposure to 

  international company setup/licensing

   or global staffing operations is a strong plus.

• Execution & Ownership:

   Bias for action; turns ideas into structured projects with deadlines.

• Anticipation:

   Thinks 10 steps ahead; identifies dependencies and mitigates risks early.

• Stakeholder Management:

   Mature communication with senior leaders, regulators, and clients.

• Analytical & Financial Acumen:

   Basic P&L, project costing, admissions/placement funnels, and construction progress metrics.

• Legal/Compliance Savvy:

   Reads and tracks MoUs, term sheets, vendor contracts, NDAs, RERA/AICTE/UGC/state rules.

• Tools:

   MS Office/Google Workspace, Sheets/Excel (pivot/lookup), task tools (ClickUp/Asana/Trello), Drive/Docs, CRM basics.

• Languages:

   Excellent English; 

  Telugu required

  ; Hindi a plus.

• Other:

   Willingness to travel; valid driver’s license preferred; high integrity and discretion.

• On-time launch/readiness of each campus/vertical against defined milestones.
• % closure of weekly action items; SLA compliance with legal/finance filings.
• Admissions & placement funnel health (lead-to-enrolment ratios, offer conversions).
• Vendor/contract cycle time and savings achieved vs. baseline quotes.
• Quality of WBR/MBR reporting (accuracy, insightfulness, timeliness).
• Team hiring/onboarding time and first-90-day productivity.

• Competitive salary with performance-linked bonus; travel reimbursements.
• Rapid growth pathway to 

  Program Manager / Chief of Staff

   based on performance.

• 6-day work week with flexibility for travel/site/campus visits; availability during peak admission/construction periods.