Executive Assistant

An Executive Assistant (EA) to the Managing Director (MD) of a chemical trading company provides high-level administrative support, managing the MD's schedule, communications, and travel, while also handling confidential information and acting as a liaison between the MD and internal/external stakeholders. This role requires strong organizational, communication, and project management skills, as well as a deep understanding of the company's operations and the chemical trading industry.

Responsibilities:

Calendar Management:

Scheduling and coordinating meetings, appointments, and travel arrangements for the MD. 

Communication Management:

Screening and prioritizing emails, managing correspondence, and drafting communication on behalf of the MD. 

Meeting Support:

Preparing agendas, presentations, and taking minutes for meetings, including board meetings and client interactions. 

Project Coordination:

Assisting with various projects, including new greenfield projects and updates on existing projects, ensuring timely completion and reporting to the MD. 

Relationship Management:

Developing and maintaining strong relationships with internal and external stakeholders, including clients, vendors, and other departments. 

Document Management:

Maintaining files, records, and confidential information, ensuring proper organization and accessibility. 

Travel Arrangements:

Organizing and coordinating travel logistics, including flights, accommodations, and itineraries. 

Administrative Support:

Handling general administrative tasks, such as expense reports, purchase orders, and other related duties. 

Reporting:

Generating regular reports for the MD on various aspects of the business. 

Liaison:

Acting as a point of contact between the MD and various departments, ensuring smooth communication and coordination. 

Qualifications:

Experience:

Education:

Skills:

Strong organizational and time management skills:

Excellent communication skills:

Discretion and confidentiality:

Technical skills:

Industry Knowledge:

Project Management Skills:

In addition to the above, a strong candidate for this role should also possess:

Proactive problem-solving skills:

Professionalism and business acumen:

Adaptability and flexibility:

Salary

Job Location

Company Website

9:30 AM to 6:30 PM