196 Travel Coordination Jobs - Page 7

Provide high level executive assistance to the Managing Director to ensure a smooth workflow Monitor and manage all phone calls and emails, prioritise actions and escalate where necessary Extensive diary and Calendar management including complex meetings with Clients, Internal and external stakeholders, and other appointments and commitments with the internal team. Provision of Personal assistance functions as required Ensure that the Managing Director is informed in advance and fully prepared for all upcoming commitments including necessary briefings, papers, travel arrangements, client meetings Extensive travel management including flights, accommodation, itineraries and expenses in coordination with the Admin Provide assistance and support including preparation of agenda, papers, minutes and actions Prepare and format documentation including correspondence, submissions, and reports Assist in preparation and formatting of presentations Open to travel extensively with Managing Director for certain Meetings and Briefing other duties as directed.

Role Overview: We are seeking a dynamic and highly organized Executive Assistant to support our senior leadership in a fast-paced, high-growth environment. The ideal candidate will have 45 years of experience as an Executive Assistant in a multinational or global corporate setup , with a strong ability to manage complex schedules, coordinate high-level meetings, handle sensitive information, and interface professionally with internal and external stakeholders. Key Responsibilities: Manage and optimize the executive’s calendar , ensuring effective prioritization of meetings, events, and appointments. Coordinate domestic and international travel arrangements , including itineraries, visas, accommodations, and logistics. Prepare and manage confidential documents, reports, presentations, and communication on behalf of the executive. Serve as the first point of contact between the executive and internal/external stakeholders, maintaining professionalism and discretion. Organize and support leadership meetings , off-sites, conferences, and town halls, including agenda preparation, minutes, and follow-up. Track action items, project deadlines, and ensure timely updates for critical priorities. Liaise with cross-functional teams across geographies to support strategic initiatives and administrative tasks. Maintain confidentiality and discretion in handling sensitive company information and executive communications. Monitor and manage executive’s expense reports, budgets, and reimbursements. Key Requirements: 4–5 years of proven experience as an Executive Assistant supporting C-level executives in a multinational organization. Excellent organizational, time-management, and multitasking abilities. Strong written and verbal communication skills; fluent in English (additional language skills are a plus). Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools like Teams, Zoom, or Slack. Discretion, professionalism, and the ability to work with high-level confidential information. Ability to work independently, manage competing priorities, and deliver results under pressure.

Call on 9903496645 We are hiring a Travel Coordinator for a Travel Company at Salt Lake, sector V She will be responsible for Ticket Booking, Hotel Booking, Design Tour Package, Send Quotations, Client Followup and Payment Followup. Required Candidate profile Candidates must be from Travel Industry

Travel Coordinator: Job description: Coordinating and managing both domestic and international travelarrangements for our employees and clients. Handling all air, train, and bus ticket bookings through the appropriatetravel portals or agents. Managing hotel bookings, guest house accommodations, and cabarrangements according to the approved travel plans. Providing assistance with visa documentation, processing, and ensuringall necessary travel insurance formalities are completed. Maintaining organized travel records, including itineraries, approvals, and invoices. Handling any last-minute changes, cancellations, or rescheduling in anefficient manner. Ensuring all travel adheres to company travel policies and focusing oncost-effective planning. Liaising with travel agencies, vendors, and internal departments toguarantee smooth and seamless travel experiences for everyone involved.

Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a C-level executive based overseas. This role requires exceptional communication skills, time management, and the ability to handle confidential information with integrity and professionalism. The Executive Assistant will act as a strategic partner and play a key role in enabling the executive's productivity by managing day-to-day operations and communications efficiently. Key Responsibilities: Calendar Management: Efficiently manage the executives schedule across multiple time zones, including planning, coordinating, and confirming meetings, appointments, and events. Email Management: Monitor, organize, and respond to emails on behalf of the executive where appropriate; ensure timely follow-ups and flagging of priority items. Travel Management: Coordinate international and domestic travel arrangements, including flights, accommodations, visas, transportation, and itineraries. Meeting Coordination & Minutes: Schedule and coordinate virtual meetings; draft and distribute Minutes of Meetings (MoMs) and track action items and follow-ups. Action Item Follow-Up: Ensure timely follow-up and completion of tasks and deliverables assigned to stakeholders from meetings or directives issued by the executive. Document Preparation: Assist in preparing presentations, reports, and other documents as needed by the executive. Confidentiality & Discretion: Handle sensitive information with a high degree of confidentiality and professionalism. Qualifications: 6 to 10+ years of experience as an Executive Assistant, preferably supporting C-level executives. Strong organizational and time management skills with the ability to prioritize tasks and handle multiple responsibilities. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Zoom, Teams, and Google Workspace. Experience working with international stakeholders and across time zones is a plus. Key Attributes: Self-motivated and able to work independently Proactive and solutions-oriented Strong attention to detail Discreet and trustworthy Flexible with working hours to accommodate executives time zone when required

Role Overview: We are looking for a highly organized and proactive individual to oversee daily office operations, manage administrative staff, and ensure smooth facility management. The role also includes handling travel logistics, vendor coordination, and compliance with company policies. If you have good communication skills, problem-solving skills, and the ability to manage administrative tasks smoothly, we encourage you to apply! Key Responsibilities: Office Administration & Facility Management Supervise and lead administrative staff to ensure efficient office operations. Oversee office facilities, safety standards, and compliance with regulations. Manage office supplies, vendor coordination, and cost-effective procurement. Process Improvement & Compliance Identify and implement process improvements to enhance productivity. Ensure adherence to company policies, data protection, and safety regulations. Support internal audits and maintain necessary documentation. Travel & Logistics Management Arrange travel bookings (domestic & international), accommodation, and itineraries. Provide support for cancellations, delays, and travel-related inquiries. Optimize travel planning while maintaining cost-effectiveness. Required Skills & Qualifications: Proficiency in MS Excel & PowerPoint . Experience in vendor management and travel coordination . Strong leadership, organizational, and time management skills. Excellent written and verbal communication abilities. Ability to work under pressure and handle multiple responsibilities.

Job Description: Charles Group is seeking a polite, well-groomed, and professional Butler to support the personal and household needs of our premium clients in Chennai and Coimbatore . The ideal candidate will provide high-quality personal assistance, manage household chores, and maintain discretion and professionalism at all times. Key Responsibilities: Manage daily household routines and upkeep Serve food and beverages with proper etiquette Handle wardrobe care, ironing, and packing assistance Coordinate with household staff and service vendors Welcome and assist guests Maintain cleanliness and order across all areas Run errands as needed Candidate Requirements: Minimum 1 to 3 years of experience in a similar role or in hospitality Well-mannered, punctual, and trustworthy Ability to follow instructions and maintain privacy Basic knowledge of English, Tamil preferred Willingness to stay on the premises Perks & Benefits: Free accommodation and meals Opportunity to work in a premium household setting How to Apply: Interested candidates can apply by sharing your resume to Johnsingh.k@charlesgroup.in with the subject line "Butler Application Chennai/Coimbatore."

Job Description Location: Sakinaka, Andheri East (Hybrid Model) Shift Timing - 5:30pm - 2:30am (EST Time Shift) OR 8:30pm - 5:30am (PST Shift Time) Meeting management Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices. Minimal editing of PowerPoint documents and general correspondence (internal and external) Updating of company databases may be required. Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa s where necessary and creating detailed travel itineraries. General Administration Timely collection and processing of team expenses for both cash and American Express using the company expense system. Supporting the other Executive & Admin Assistants where necessary. Experience / Skills Required: Strong client service orientation. Effective prioritization of multiple professionals. Experience in travel coordination; domestic & international. Understanding of different time zones Excellent written and verbal communication skills. Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners. Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently. Reporting Relationships International Administrative Manager Lead There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

DeltaX is looking for an energetic and motivated individual for the role of Executive Assistant and Administration Specialist. You must be highly organized, detail oriented, self-motivated, able to handle highly confidential information, as well as demonstrate ability to respond effectively to changing workloads and priorities. Your day to day responsibilities shall encompass: Coordinate executive communications, including taking calls, responding to emails and interfacing with clients Responsible for managing the schedules and communications of the key executives Assisting the senior management in day to day activities such as schedule meetings and appointments and manage travel itineraries Managing appointments, preparation of documents, planning cost effective travel and hotel arrangements, reply phone calls, restaurant reservations, cab booking, etc. Ensure the well being and efficient functioning of the office, reporting, making purchases for the office Organizing, executing, and assisting with team activities and logistics for meetings, on-sites/ off-sites, and team social events, other corporate events, etc. Maintain an organized filing system as needed for paper and electronic documents Uphold a strict level of confidentiality What you'll need to succeed in the role: Basic computer knowledge, familiar with email and MS office Good written, verbal, and interpersonal communication skills Adaptability, People, Organizational and Management skills Ability to handle administrative details independently Time Management, Project Management and Problem Solving skills Ability to handle confidential information with discretion, and deal with professionals inside and outside the company Graduate in any discipline Solid PA/ EA/ Admin role experience will be a plus About DeltaX: DeltaX is a Data-Driven Digital Advertising Platform built for Agencies and Advertisers to optimally plan, design, buy, track, attribute and report ad campaigns across search, social media, display RTB, Mobile, Video and other media channels. Founded in 2012, the platform serves as the pioneer in the Advertising Technology Industry. The cutting edge technology has empowered digital marketing teams across the globe with deep insights, automated ROI based spends optimization, activating award winning technology- driven campaigns.

Company: French MNC Foods company Location: Mumbai (Ghatkopar West) Role and Responsibilities: Manage and maintain the calendars and appointments of the respective Directors Make necessary arrangements for meetings, travel schedules (tickets, hotels, visas, overseas appointments) and stay for guests. Organize and coordinate official functions, meetings, conferences etc. Manage work schedules and send reminders and alerts informing about the planned appointments. Maintain record of the correspondence received, in form of telephone calls, letters, emails etc and ensure the message is passed. Manage the expense claims of the respective Director Manage relevant expenses (raising PR and GRN) in collaboration with the SSD/ Finance department. Maintain confidentiality regarding the information maintained, meetings attended, decisions taken and other activities performed. Job Specifications (Education): Graduate (BA/B.Sc./B. Com) (Experience): 3 to 5 years of relevant experience in EA role Skills Needed (Technical) : Calendar management Email management Customer relationship management Travel coordination Problem solving Interpersonal skills Event coordination Core Functional Competencies to be successful on the job Communication skills Management and negotiation skills Planning and execution

Summary: We are seeking a highly organised and detail-oriented professional for the role of Executive Assistant. You will be responsible for calendar management, communication coordination, and administrative assistance. This role involves managing and maintaining the calendars of assigned leaders, including scheduling meetings, appointments, and coordinating travel arrangements. Location: Gurugram Your future employer: Is an insurance company which offers range of financial products. The company is recognized for its customer-centric approach and commitment to providing financial security. Responsibilities: Manage and maintain the calendar of assigned leaders, including scheduling appointments, meetings, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents for the department. Facilitate internal and external communications , ensuring that all interactions are handled with a high degree of professionalism and confidentiality. Assist in the preparation and distribution of reports and presentations to stakeholders. Coordinate and organize departmental meetings , including logistics, agenda preparation, and minute-taking. Support the leaders in project management and other special assignments as needed. Handle sensitive information with a high level of confidentiality and discretion. Contribute to the overall effectiveness of the department by performing other related duties as assigned. Help team in arranging necessary approvals from functional heads. Provide Support to functional heads and teams for any IT related issues. Ensure timely involvement of senior leadership in case if any issue persists for longer duration. Requirement: Bachelors degree or equivalent experience; a background in business administration, finance, or a related field is preferred. Proven experience as an Executive Assistant or in a similar administrative role, ideally within a financial services or actuarial setting. Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage deadlines. Strong communication skills, both written and verbal, with an ability to liaise effectively with all levels of management and staff. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with scheduling and communication tools. Discretion and confidentiality are paramount, given the exposure to sensitive and proprietary information. Ability to work independently as well as part of a team, demonstrating initiative and problem-solving skills. 3+ Yrs of relevant experience What's in it for you: Be part of a globally recognised organisation Competitive compensation Reach us: If this role aligns with your career aspirations, send your updated CV to ananya.shahi@crescendogroup.in for a confidential discussion. Disclaimer: We are an equal-opportunity employer committed to creating an inclusive and diverse workplace. Only shortlisted candidates will be contacted within one week. Your patience is appreciated. Note: We receive a lot of applications on a daily basis so it becomes a bit difficult for us to get back to each candidate. Please assume that your profile has not been shortlisted in case you don't hear back from us in 1 week. Your patience is highly appreciated.Scammers can misuse Crescendo Globals name for fake job offers. We never ask for money, purchases, or system upgrades. Verify all opportunities at www.crescendo-global.com and Stay alert! Keywords: Calendar Management, EA, executive assistant, personal assistant, travel management,PA

Key Responsibilities: Calendar & Schedule Management: Organize and manage the executives calendar, ensuring efficient use of time and prioritization of meetings, appointments, and travel. Coordinate and schedule meetings, both internally and externally, ensuring all logistics are handled (room bookings, virtual meetings, etc.). Prepare agendas, materials, and follow-up actions for meetings. Communication & Correspondence: Serve as the primary point of contact for internal and external stakeholders, managing phone calls, emails, and other communications. Draft, proofread, and edit correspondence and reports as needed. Handle sensitive and confidential information with the utmost discretion and professionalism. Travel Coordination: Plan and book complex travel arrangements (flights, accommodation, transportation), ensuring efficiency and cost-effectiveness. Prepare detailed itineraries and travel schedules for the CXO. Event Coordination: Assist in the planning and execution of key corporate events, conferences, and business meetings. Coordinate logistics, track RSVPs, and manage event-related communication. Project Management & Support: Assist with project management by tracking deadlines, deliverables, and project timelines. Liaise with other departments to ensure smooth communication and the execution of cross-functional tasks. Prepare reports, presentations, and other documents for meetings and reviews. Skills: Excellent communication (written and verbal) and interpersonal skills. Strong organizational and time-management abilities. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools. Ability to prioritize and manage multiple tasks in a fast-paced environment. Strong problem-solving abilities and a high level of initiative.

Role & responsibilities Manage and maintain schedules, appointments, and travel arrangements Coordinate meetings and prepare agendas, minutes, and presentations Handle confidential correspondence (emails, calls, and messages) Run errands and perform personal tasks as required Make travel and accommodation arrangements Organize and maintain files and records Liaise with clients, staff, and external contacts Monitor deadlines and follow up on pending tasks Assist with project management and research tasks Handle invoicing, expense reports, and budget tracking Preferred candidate profile Female and smart candidates with option to travel at times

Office Manager Job Summary: The Office Manager ensures the smooth running of the office and helps to improve company procedures and day-to-day operations. This role involves managing administrative staff and coordinating office activities. Key Responsibilities: Coordinate office activities and operations to secure efficiency and compliance to company policies. Supervise administrative staff and divide responsibilities to ensure performance. Manage agendas/travel arrangements/appointments etc. for senior management. Manage phone calls and correspondence (e-mail, letters, packages etc.). Support budgeting and bookkeeping procedures. Create and update records and databases with personnel, finance and other data. Track stocks of office supplies and place orders when necessary. Submit timely reports and prepare presentations/proposals as assigned. Assist colleagues whenever necessary. Qualifications: Proven experience as an Office Manager, Front Office Manager or Administrative Assistant. Knowledge of office administrator responsibilities, systems and procedures. Proficiency in MS Office (MS Excel and MS Outlook, in particular). Hands-on experience with office machines (e.g. fax machines and printers). Familiarity with email scheduling tools, like Email Scheduler and Boomerang. Excellent time management skills and ability to multi-task and prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational and planning skills in a fast-paced environment. A creative mind with an ability to suggest improvements. Key Skills: Leadership skills Organizational skills Time management Attention to detail Problem-solving Proficiency in MS Office

Overview: The Administrative Assistant to the Marketing team will provide auxiliary support for the day-to-day needs of our growing Marketing team. This role requires a person who is highly resourceful and detail oriented to manage day-to-day tasks effectively and efficiently in a fastpaced environment. Areas of Support : • Scheduling: Provide calendar support as directed, including updating existing meetings and coordinating schedules in Outlook for future meetings with consideration for timelines and competing priorities • Meeting Planning: Partner with and assist the Marketing team Executive Assistants in preparing for various team meetings and initiatives through research efforts, drafting meeting communications and materials (presentations, documents, recordings, polls, printing, shipping, etc.); partner with administrative professionals across Zelis to help coordinate meetings in offices • Concur Travel Booking: Process Concur reservations as directed • Team Recognition: Send team birthday and anniversary announcements via the Marketing Team Social Space Viva Engage page according to Workday reports, Assist with employee gifting • Finance Reconciliation: Create, audit, and submit Workday expense reports for Marketing team leadership as directed; assist in processing invoices, POs, and reconciling credit card charges as needed • Resource Sharing and Maintenance: Act as a resource to the Marketing team for internal processes and information sharing; update internal documents and SharePoint pages and access; process Workday approvals; process meeting recordings and materials as directed • Technology Support: Troubleshoot non-time sensitive IT issues following Zelis processes and procedures Professional Experience and Required Skills : • 2+ years of experience in an administrative support role with a US-based company • Expert knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, including familiarity with Copilot • Excellent written and verbal communication skills • Highly organized and detail oriented; must be able to work in a paperless environment • Ability to quickly adapt to new technology and easily acquire new technical skills • Work discretely with confidential information • Must be proactive, accountable and have excellent judgement

Seeking a detail-oriented Executive Assistant to manage scheduling, communication, travel, and administrative tasks. Must be organized, proactive, and discreet, with strong communication and tech skills. Experience in executive support preferred. Required Candidate profile Experience as an Executive/Administrative Assistant. Strong organization, time management & communication skills. Ability to multitask, problem-solve & maintain discretion.

We’re seeking a sharp, resourceful Executive Assistant to support our senior leadership. In this high-impact role, you’ll go beyond admin tasks—acting as a trusted partner who keeps executives organized, informed, and focused.

Role & responsibilities Job Title : HCP DOCUMENTATION EXECUTIVE Experience : 2-4Years Location : Mumbai (Andheri, East Chakala) Key Responsibilities: 1. Support Sales Team: Assist the Sales team in creating HCP event requests within the HCPi system. 2. Pre-Approval Documentation : Obtain all necessary pre-approval documents from the relevant personnel and upload them into the system. 3. Vendor Registration : Register new Healthcare Professionals (HCP) or Healthcare Organizations (HCO) as vendors, coordinating with them to collect required information. 4. Procurement Process: Handle the creation of Purchase Requisitions (PR), Purchase Orders (PO), and Goods Receipt Notes (GRN) for HCP events in the Coupa system. 5. Financial Transactions: Initiate financial payments to HCP and HCO, ensuring timely completion of the process. 6.Contract Management: Generate contracts from the HCP system and ensure they are electronically signed by all necessary parties in a timely manner. 7. Proof of Performance: Collect and upload all required proof of performance documents to facilitate the timely closure of event requests. 8. Documentation Accuracy: Maintain a high level of accuracy in all documentation processes. *Duration*: - Initially for one year, with the possibility of renewal annually. Required Qualifications & Experience: 1. Graduate Degree: Preferred, but not mandatory. 2. Documentation Experience: Previous experience with documentation processes and system handling is preferred. 3. Coordination Skills: Ability to work effectively with multiple stakeholders and possess good coordination skills. 4. Communication Skills: Strong communication skills are required for effective interaction with various teams and individuals. Overall, the role entails meticulous documentation management, coordination with multiple parties, and ensuring compliance with processes and regulations.

Company Name: Kesari Tour Position: Data Analyst Qualification: Any Gradaute Experience: 1-2 years Location: Mahim, Mumbai Industry: Travel Only Key Responsibility Areas Data Analyst (Travel Industry) 1. Gather and clean data from bookings, websites, and partner systems. 2. Analyze traveler behavior and preferences to support marketing and personalization. 3. Track bookings, cancellations, and revenue trends to support business growth. 4. Create easy-to-understand reports and dashboards for different teams. 5. Monitor travel trends and competitor performance. 6. Evaluate marketing campaigns and their impact on bookings and revenue. 7. Help predict travel demand, seasonal trends, and customer behavior. 10. Work with marketing, operations, and product teams to provide data-driven insights. Intersted candidate can share their resume on upasanast@kesari.in or 8657549866

Key Responsibilities: Executive Support Manage and maintain the Directors calendar, appointments, and meetings Coordinate internal and external meetings, reviews, and business engagements Act as the point of contact between the Director and internal/external stakeholders Prepare reports, presentations, and minutes of meetings with accuracy Handle confidential documents and sensitive information with utmost discretion Assist in following up on action items and ensure timely completion Organize travel arrangements, accommodations, and itineraries (domestic & international) Personal Assistance Assist with personal tasks, scheduling, and errands as and when required Handle personal travel, appointments, and event coordination Liaise with household staff, vendors, and service providers as needed Administrative Coordination Ensure smooth communication and coordination with various departments Maintain documentation, files, and correspondence in an organized manner Support in research, data collection, and analysis when required Required Skills & Qualifications: Graduate/Postgraduate with 5–10 years of experience as EA/PA to CXOs or Board-level executives Exceptional communication (verbal & written) and interpersonal skills Strong organizational and time management skills with attention to detail Discreet, trustworthy, and capable of handling confidential matters Tech-savvy with proficiency in MS Office (Outlook, Excel, Word, PowerPoint) Ability to multitask and prioritize in a fast-paced environment Fluent in English and Hindi Preferred Attributes: Experience working with entrepreneurs or high-level decision-makers Exposure to corporate as well as personal coordination Flexible with work hours and available on-call if required High emotional intelligence and maturity

Exceptional organizational and multitasking abilities with a keen eye for detail, Proficiency in office software and productivity tools, Adaptability, resilience, and the ability to work effectively under pressure, Ability to work Independently

Role & responsibilities Schedule & Calendar Management Manage and coordinate the calendar for Country Leader (CL), India PHC. Oversee scheduling and logistics for internal and external meetings, including booking of meeting rooms and courier arrangements. Travel & Expense Management Coordinate travel bookings (flights, hotels, visas) for the entire team. Prepare and process expense reports (ER) for all team members via tools such as Concur . Administrative & Operational Support Manage confidential printing and documentation as needed. Lead end-to-end Purchase Order (PO) and Goods Receipt (GR) processes using SAP and COUPA . ata & Business Activity Tracking Track ongoing initiatives using predefined templates to monitor key metrics. Maintain and manage reports related to field execution using team-submitted trade visit images.

Job Description Company : Augmont Goldtech Private Limited Position : Secretary Experience : Minimum 3 years Employment Type : Full Time, Permanent Shift - General Shift (Alternate Saturday's Off) Department : Admin Role & Responsibilities: 1. Executive Support: Serve as the primary point of contact for the Director. Manage the Director's calendar, including meetings, events, travel, and appointments. Draft, review, and manage correspondence (emails, letters, reports). Prepare and organize documents, reports, and presentations for meetings and events. Handle confidential information with discretion. 2. Coordination & Stakeholder Support: Assist in organizing and coordinating the Directors meetings with internal and external stakeholders, including clients, vendors, and partners. Provide support for scheduling, documentation, and follow-ups. Monitor industry trends and provide relevant updates or insights. Work closely with different departments to ensure timely flow of information and materials. 3. Event & Exhibition Management: Coordinate logistics for exhibitions, conferences, and corporate events, including setup, design, and material preparation. Liaise with event organizers to ensure smooth execution of activities. Coordinate with vendors for construction, transportation, and setup requirements. Provide on-site support during events, managing schedules and stakeholder meetings. Track performance, gather feedback, and manage follow-ups. 4. Travel & Logistics Management: Organize travel arrangements for the Director, including bookings, accommodations, and itinerary planning. Assist in planning and organizing corporate offsites and internal team events. 5. Administrative Support: Perform day-to-day administrative duties such as filing, maintaining records, and managing databases. Process and track expenses and reimbursements for the Director. Manage and process employee expense reimbursements in coordination with the finance team, ensuring proper documentation and timely approvals. Respond to incoming calls, emails, and requests on behalf of the Director. 6. Relationship Management: Build and maintain positive relationships with business contacts, clients, and partners. Represent the Director professionally and courteously during meetings, events, and communications. Preferred Candidate Profile: Bachelors degree or equivalent work experience. Minimum 3 years of proven experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative role. Excellent organizational and time-management skills. Strong verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools. Ability to manage sensitive information with a high degree of discretion. Strong problem-solving skills and adaptability in a dynamic work environment.

Role & responsibilities With working experience reporting directly to the CEO/MD providing executive support in a one-on-one working relationship, being the primary point of contact for internal & external constituencies, on all matter pertaining to the Office of the CEO/MD/Chairman, maintaining confidentiality and high level of discretion. Calendar Management Communication Management Meetings Organization, preparing Agenda, Minutes of Meetings and ensuring smooth execution with follow up. Document Management Expenses Management Research & Information Gathering, Compiling reports & Presentation for target Audiences Liaoning & Communication between both internal and external stakeholders, including Director & Family Members Events Planning for Conference, Meetings, Trade Shows, Government Follow ups & others. Confidentiality & Discussion in handling sensitive information matters concerning business & family. Identifying existing process followed between all stake holders and eliminating Red Tape & bureaucracy, to enhance efficiency at all levels of Management. Plan & Co-Ordinate & Assist in all office tasks like Ordering supplies, Legal Notarizations, Maintaining & submitting official bills, accounts & reimbursements, Co-Ordination with Personal Charted Accountants to File Yearly Tax Returns, monitoring compliances on personal & official properties on payment of timely taxes due etc. Guest Relations- both in India & Overseas. Elder/old People - Doctors/Medical Appointments monitoring. Security Protocols Co-Ordination & Monitoring for safety of CEO/MD & Family

Responsibilities: * Manage CEO schedule & travel arrangements * Coordinate site visits & administrative tasks * Draft letters on behalf of CEO * Ensure secretarial operations run smoothly * Book hotels & MOMs as needed