Executive Assistant

We are seeking a smart, proactive, and highly organized Executive Assistant/Personal Secretary to provide dedicated support to the Director of a reputed medical instruments & pharma export organization. This is a global role based in Chennai, requiring frequent international travel (up to 11 months per year) across the UK and USA. The candidate will handle all executive, administrative, and travel-related responsibilities while maintaining absolute confidentiality and professionalism.

Key Responsibilities:

• Manage the director's daily schedule, meetings, travel plans, and communication.
• Accompany the director on international and domestic business trips (primarily to the UK & USA).
• Coordinate travel logistics, visa processing, flight and accommodation bookings, and event arrangements.
• Act as a liaison between the director and internal/external stakeholders.
• Prepare presentations, reports, correspondence, and meeting documentation.
• Maintain a high level of discretion, confidentiality, and professionalism at all times.
• Handle time-sensitive communication, task prioritization, and follow-ups efficiently.
• Oversee general administrative and coordination tasks during travel assignments.

Required Skills & Qualifications:

• Female candidate with 46 years of experience as an executive assistant or personal secretary to senior leadership.
• Excellent communication skills in English and Tamil (mandatory).
• Strong proficiency in MS Office (Word, Excel, PowerPoint) and digital communication tools.
• Prior exposure to international travel coordination and executive-level support is preferred.
• Highly organized, detail-oriented, and capable of multitasking under pressure.
• Must hold a valid passport and be willing to travel internationally for extended durations.

Key Attributes:

• Smart, poised, and professionally presentable.
• Trustworthy and discreet, with strong interpersonal and coordination abilities.
• Adaptable and dependable during extensive global travel.
• Proactive, energetic, and committed to excellence in execution.