Executive Assistant

Job Summary

The Executive Assistant provides high-level administrative and operational support to a real estate executive, broker, or leadership team. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced real estate environment. The Executive Assistant helps streamline daily operations, manage communications, and support transactions from contract to close.

Role & responsibilities

Administrative Support

• Manage executive calendars, appointments, and travel arrangements
• Handle emails, phone calls, and correspondence on behalf of the executive
• Prepare reports, presentations, and meeting materials
• Maintain confidential files and records

Real Estate Transaction Support

• Coordinate listings, contracts, and transaction documents
• Track deadlines related to inspections, escrow, and closings
• Liaise with agents, clients, lenders, attorneys, and title companies
• Ensure compliance with real estate regulations and brokerage procedures

Client & Relationship Management

• Serve as a professional point of contact for clients and partners
• Schedule showings, meetings, and client follow-ups
• Provide exceptional customer service throughout the transaction process

Operations & Office Management

• Organize digital and physical filing systems
• Assist with onboarding new agents or team members
• Coordinate office logistics, supplies, and vendor relationships
• Support marketing efforts such as listings, social media, and email campaigns

Preferred candidate profile

• Proven experience as an Executive Assistant.
• Real estate industry experience preferred.
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• High level of discretion and professionalism
• Proficiency in Microsoft Office
• Ability to multitask and prioritize under deadlines