Executive Assistant

Company Description

PanScience Innovations (PSI) is a company that builds and scales cutting-edge deep-tech and AI 

startups with passionate entrepreneurs. They leverage deep industry expertise, hands-on operator 

support, strategic mentorship, and a robust network of industry partnerships to transform 

groundbreaking ideas into scalable, market-leading companies that solve real-world problems.

Role Description

This role requires more than calendar management. You’ll work closely with the founders to 

enable high-quality decision-making, streamline daily operations, coordinate with internal and 

external stakeholders, and ensure the leadership team remains aligned, responsive, and effective. 

You’ll be trusted with sensitive information, cross-functional coordination, and high-value 

communication, playing a critical role in maximizing leadership bandwidth across multiple 

ventures.

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination across time zones.

• Prioritize daily tasks and strategic commitments for the founding team.

• Track key action items, decisions, and follow-ups across multiple ventures.

• Prepare briefing notes, internal decks, and leadership documentation.

• Coordinate with internal teams and external stakeholders professionally.

• Draft, proofread, and manage executive communication and correspondence.

• Support confidential projects and assist with research or hiring tasks.

• Handle travel planning, reimbursements, and office-related logistics.

• Streamline executive workflows through process improvements and tools.

• Maintain discretion and professionalism in managing sensitive information.

Qualifications

• 2-3 years of experience as an Executive Assistant, Chief of Staff associate, or operations lead 

to senior leadership in a fast-paced environment

• Strong proficiency with digital tools (Google Workspace, Slack, Notion, Airtable, Zoom)

• Excellent written and verbal communication in English; clear, concise, and professional

• Proven ability to manage time-sensitive workstreams with minimal supervision

• High emotional intelligence and interpersonal skills — calm, composed, and solutions-oriented

Preferred Backgrounds

• Experience in early-stage startups, consulting, VC, policy, or high-growth tech environments

• Exposure to supporting founders, managing confidential assignments, or interacting with 

senior stakeholders

• Demonstrated ability to handle ambiguity, wear multiple hats, and take ownership.