Executive Assistant

Role Overview
The Executive Assistant (EA) to the Founder will serve as the right hand to the Founder, ensuring smooth day-to-day operations, seamless coordination, and effective management of the Founder’s schedule, communications, and priorities. The EA will be a trusted partner, enabling the Founder to focus on high-impact activities, strategic decisions, and stakeholder engagement.

Key Responsibilities
1. Calendar & Schedule Management Manage the Founder’s complex calendar and coordinate internal/external meetings. Prioritize appointments, proactively resolve conflicts, and ensure optimal time allocation. Track key deadlines, events, and follow-ups.

2. Communication & Correspondence Act as the first point of contact for the Founder — screen, prioritize, and respond to emails, calls, and inquiries. Draft professional communications, briefs, and presentations on behalf of the Founder. Maintain confidentiality and handle sensitive information with discretion.

3. Meeting Preparation & Follow-Up Prepare agendas, briefing documents, and research notes for meetings. Record minutes, track action items, and ensure timely follow-up with stakeholders. Support the Founder in donor interactions, board meetings, and partner engagements.
4. Project & Task Coordination Assist in coordinating key initiatives and programs driven by the Founder. Monitor project timelines, track deliverables, and liaise with internal teams for updates. Act as a bridge in communication for recruitments and hiring done within the organization between management, HRD and the Candidate. Support fundraising efforts, outreach campaigns, and special projects.

5. Travel & Event Support Plan and book travel (domestic/international), accommodations, and logistics. Coordinate participation in conferences, speaking engagements, and events.
6. Office & Personal Assistance Provide administrative and operational support as required. Travelling with founder to Ambaji and related places as an when required. Manage expenses, reimbursements, and documentation for the Founder.

Qualifications & Skills

• Education: Bachelor’s degree (preferred: Business Administration, Communications, or related field).

• Experience: 10 + years in an EA, Chief of Staff, or similar role (preferably in a trust, NGO, or social impact organization).

• Skills: o Exceptional organizational and multitasking skills o Strong written and verbal communication abilities o High emotional intelligence and discretion o Proficiency with MS Office/Google Workspace, task/project management tools o Ability to work independently and manage competing priorities o Comfort in a dynamic, mission-driven environment

Job Type: Full-time

Pay: ₹40,000.00 - ₹60,000.00 per month

Work Location: In person