Executive Assistant

Position:

Job Summary

The Executive & Technical Assistant to the COO will provide high-level administrative, technical, and operational support. The role requires a professional who can manage executive responsibilities while also supporting technical analysis, project coordination, and strategic initiatives aligned with business goals.

Key Responsibilities

Executive & Administrative Support

• Manage COO’s calendar, meetings, travel, and daily schedule
  
• Prepare agendas, presentations, reports, and meeting minutes
  
• Act as a liaison between the COO and internal/external stakeholders
  
• Handle confidential information with a high degree of discretion
  
• Track action items, deadlines, and ensure timely follow-ups
  
• Coordinate leadership meetings, reviews, and board-level interactions
  

Technical & Operational Support

• Assist COO in evaluating technical strategies, systems, and operational processes
  
• Coordinate with IT, engineering, and operations teams on key initiatives
  
• Prepare technical reports, dashboards, and performance metrics
  
• Track project timelines, risks, deliverables, and dependencies
  
• Support implementation of technology-driven and process-improvement initiatives
  
• Analyze data and provide insights for operational and strategic decisions
  

Required Skills & Qualifications

• Bachelor’s degree in Engineering, Technology, Business, or related field
  
• Proven experience in executive support and technical/operational roles
  
• Strong understanding of technical systems, tools, or enterprise platforms
  
• Excellent communication, documentation, and presentation skills
  
• High proficiency in MS Office / Google Workspace (Excel, PowerPoint, Docs)
  
• Strong organizational, multitasking, and time-management skills
  

Preferred Skills

• Experience working closely with senior leadership
  
• Exposure to ERP, CRM, or digital transformation projects
  
• Ability to translate technical details into business-focused insights
  
• Strong analytical and problem-solving abilities