Admin Executive + Executive Assistant One Story

3.0 - 7.0 years

0 Lacs

karnataka

On-site

You will be responsible for managing front office operations, including office consumable inventory and ensuring sufficient stock availability on site. Additionally, you will provide administrative support to various teams by assisting with data entry, document preparation, and other tasks as required. Your duties will also involve monitoring HK/Security attendance and ensuring accurate billing. You will be accountable for the cleanliness and proper maintenance of the office premises, common areas, and other designated spaces. This includes coordinating with external vendors or contractors for specialized cleaning services, repairs, or maintenance as needed. Moreover, you will be in charge of arranging office events, such as cakes, snacks, and lunch for staff on special occasions, as well as maintaining petty cashbooks of account. Handling AMCs for various services like AC, Pest Control, Office sanitization, Coffee vending machine, etc., will also be part of your responsibilities. You will manage incoming calls, direct them to the appropriate departments or individuals, and handle courier distribution. Additionally, tasks like I card, Visiting cards, RFID cards Printing and records, monitoring CCTV cameras, and managing various office maintenance duties will fall under your purview. Furthermore, you will be responsible for managing utility bills, such as Telephone, Electricity Bills, Credit Card Bills, Property Tax Receipts, and Office rent. You will also arrange Onboarding kits and Offboarding Kits, as well as track and monitor employee transportation, keeping records of travel expenses for reimbursement and financial records. Some key skills required for this position include taxation documentation, communication management, EA (Executive Assistant) support, meeting preparation, confidential communication, administrative support, petty cash management, CCTV monitoring, expense management, front office operations, data entry, travel coordination, pest control, customer service, confidentiality, multitasking, executive administrative assistance, taxation knowledge, vendor coordination, calendar management, event arrangement, meeting scheduling, organizational skills, project support, admin (administrative tasks), MoM (Minute of Meeting), database management, travel arrangements, office administration, documentation, client relationship management, leadership, office maintenance, communication skills, calendar management, document preparation, and inventory management.,

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Personal Assistant Agrawal Group

1.0 - 5.0 years

0 - 0 Lacs

navi mumbai, maharashtra

On-site

The Personal Secretary will be responsible for assisting the organization's leadership by coordinating calendar appointments, managing communications, and planning events as required. The ideal candidate should possess the following qualifications: Responsibilities: - Manage daily schedules, appointments, and meeting calendars - Take dictation and draft letters, emails, and official documents - Handle documentation and maintain organized filing systems - Schedule and coordinate appointments with clients and stakeholders - Manage confidential communication and correspondence - Provide administrative support and follow-ups for senior management - Ensure smooth coordination between internal teams and external contacts Qualifications: - Bachelor's degree or equivalent - 1 year of experience - Ability to handle multiple tasks while staying organized - Ability to travel to Sanpada, Navi-Mumbai Salary Range: - 2,00,000 to 2,60,000 per annum There are currently 2 open positions available for this role.,

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Office Manager (1 + Years) Design21

1.0 - 5.0 years

0 Lacs

haryana

On-site

As an Office Manager at our company, you will play a crucial role in maintaining the smooth functioning of office operations and providing essential support to senior leadership. Your responsibilities will include managing administrative tasks, coordinating schedules, facilitating communication, and ensuring that daily office activities run seamlessly. Your duties as an Office Manager will encompass overseeing the daily operations of the office, managing supplies, coordinating with vendors and service providers, and handling procurement processes. Additionally, you will be responsible for maintaining and organizing office files, scheduling team meetings and events, and ensuring compliance with company policies. In your role as a Personal Assistant, you will be tasked with managing calendars, travel arrangements, and appointments for senior management. Your ability to handle confidential communication with discretion, draft necessary documents, and act as a liaison between the leadership team and internal/external parties will be crucial for success in this position. To excel in this role, you should have prior experience as an Office Manager, Personal Assistant, or in a similar capacity. Proficiency in MS Office applications, strong communication skills, excellent time management abilities, and a keen attention to detail are essential requirements. Moreover, your professionalism, reliability, and capability to handle sensitive information will be highly valued. While a Bachelor's degree is preferred, your dedication to your work, coupled with the opportunities for growth, skill development, and exposure to operational and executive-level functions that we offer, will contribute to a dynamic and respectful work environment. This is a full-time position with a day shift schedule at our in-person work location. If you are organized, proactive, and adept at managing office operations and providing support to senior leadership, we invite you to apply for this rewarding opportunity as our Office Manager.,

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