Executive Assistant To CEO

• Manage the CEO s calendar end-to-end: prioritize meetings, coordinate cross-timezone scheduling, and enforce time-blocking for strategic work.


• Prepare concise pre-read briefs, meeting agendas, talking points, and follow-up trackers to enable rapid executive decision-making.


• Coordinate domestic and international travel logistics, itineraries, visas, and ground transportation while optimizing cost and executive time.


• Serve as primary liaison for internal and external stakeholders investors, board members, senior leaders and manage confidential communications with discretion.


• Organize and support board meetings, investor updates, and offsite leadership sessions including materials, minutes, and action-item tracking.


• Own administrative processes: expense reporting, vendor coordination, office requests, and ad-hoc project support to remove operational friction for the CEO.

Must-Have

• Proven experience supporting C-level executives, preferably CEO or Founder, in a high-growth environment.


• Strong written and verbal English with experience drafting executive communications and briefings.


• Demonstrated ability to handle confidential information with high discretion and professionalism.


• Proficiency in Microsoft Outlook, Google Workspace, and calendar management for complex, multi-timezone schedules.


• Experience managing travel logistics and expense reporting using common tools/processes.


• Excellent organization, prioritization, and time-management skills with a bias for action and follow-through.

Preferred

• Prior experience in technology, AI, or software startups.


• Experience supporting board meetings and investor relations.


• Familiarity with CRM platforms (e.g., Salesforce) or enterprise collaboration stacks.

• On-site, mission-driven environment with direct exposure to leadership and product strategy.


• Competitive compensation and performance-linked incentives.


• Opportunities for professional growth in a scaling AI/technology organization.

This role is optimized for high-performing Executive Assistants who are detail-obsessed, proactive, and energized by close collaboration with senior leadership. Keywords: Executive Assistant to CEO, C-level support, calendar management, travel coordination, board meeting support, executive communications, expense reporting.