Executive Assistant To CEO

A fast-growing technology company in the enterprise AI & software product sector, building AI-driven automation and SaaS solutions for global customers. We operate at the intersection of product engineering, executive leadership, and cross-functional scale-up operations.

Primary job title: Executive Assistant to CEO (On-site, India)

We are hiring a high-calibre Executive Assistant to provide strategic, confidential, and day-to-day operational support to the CEO. This on-site role is ideal for a proactive operator who excels at calendar management, stakeholder coordination, and preparing high-quality executive materials enabling the CEO to focus on business-critical priorities across product, growth, and investor relations.

• Manage the CEO s complex calendar, prioritise meetings, and coordinate across internal and external stakeholders to optimise time and outcomes.


• Prepare and proof executive-level briefings, presentations, board packs, and meeting agendas with high attention to detail and confidentiality.


• Own travel planning and expense reporting for the CEO end-to-end logistics, itineraries, visas, and vendor coordination.


• Act as the CEO s gatekeeper: screen requests, route priorities, and deliver timely follow-ups to keep projects on track.


• Coordinate cross-functional meeting logistics, including board meetings, investor updates, and offsite leadership events.


• Maintain confidential records, contracts, and executive correspondence; manage e-signatures and document workflows.

Must-Have

• Proven experience supporting a C-level executive (Executive Assistant to CEO/Founder).


• Expert-level proficiency in Microsoft Outlook, Excel, and PowerPoint.


• Strong calendar management and stakeholder coordination skills across multiple time zones.


• Experience managing travel and expense processes end-to-end.


• High standards for confidentiality, document handling, and executive communications.


• Excellent written English and ability to prepare concise executive summaries and board materials.

Preferred

• Familiarity with Concur or other expense management platforms.


• Experience with Slack, Notion, or other collaboration platforms.


• Prior experience in a fast-paced startup or scale-up environment supporting global leadership.

• Work directly with senior leadership in a high-impact, fast-moving technology environment.


• Opportunities to influence executive processes and scale operational excellence.


• Collaborative, meritocratic culture with emphasis on ownership and professional growth.

This is an on-site role based in India. If you are a discreet, detail-driven operator who thrives in executive-facing roles and wants to partner closely with the CEO to accelerate business outcomes, we d like to hear from you.