Executive Assistant To CEO

Position: Executive Assistant (EA) to the CEO-Female

Reporting To: CEO

Role Overview

strategic right hand

bridge between the CEOs office and the wider organization

Key Responsibilities

1. CEO Office Management

• Manage and optimize the CEOs

  calendar, meetings, and travel

  .
• Anticipate requirements, prioritise tasks, and proactively streamline workflows.
  
• Serve as the

  first point of contact

  for stakeholders, clients, and senior leadership.

2. Strategic Support & Business Alignment

• Conduct

  research, data analysis, and business briefs

  to support CEO decisions.
• Track and monitor

  strategic projects and initiatives

  , ensuring alignment with CEOs vision.
• Assist in

  business performance reviews

  , preparing executive reports, presentations, and dashboards.

3. Cross-functional Coordination

• Collaborate with department heads (Projects, Procurement, Finance, HR, etc.) to ensure execution of CEO directives.
  
• Monitor

  critical deliverables

  , ensuring SOP adherence and timely closures.
• Act as

  office-in-charge

  in CEOs absence, ensuring operational continuity and decision-making support.

4. Meetings & Communication

• Organize and manage

  leadership reviews, client presentations, and board sessions

  .
• Draft agendas, prepare minutes, highlight action items, and track follow-ups.
  
• Prepare

  MIS reports, management dashboards, and business performance updates

  .

5. Confidential & High-Impact Projects

• Handle sensitive information with

  utmost discretion and integrity

  .
• Lead or support the CEO’s

  special projects and strategic initiatives

  .
• Represent the CEO in select

  internal and external meetings

  when delegated.

Key Deliverables (KPIs)

• Seamless management of CEO’s office, priorities, and time.
  
• Timely tracking and closure of

  strategic projects and initiatives

  .
• High-quality, accurate

  reports, dashboards, and board-level documentation

  .
• Effective

  cross-functional coordination

  to ensure CEO’s directives are executed.
• Smooth decision-making support and continuity in the CEO’s absence.
  

Why Join Orbit?

• Work directly with the

  CEO and senior leadership

  on high-impact strategic priorities and organizational initiatives.
• Gain

  cross-functional exposure

  across design, procurement, operations, and business development teams.
• Contribute to

  landmark commercial interior and furniture projects

  for leading corporate clients.
• Play a

  pivotal role

  in driving growth, execution excellence, and company-wide alignment.
• Be part of a company that values

  quality, innovation, professionalism, and gender-inclusive growth

  .
• Build a

  clear career pathway

  toward senior roles in

  Business Operations

  or as

  Chief of Staff

  .
• Join

  Orbit

  , where your insights and initiative directly influence business outcomes and leadership success

Requirements

Qualifications & Experience:

• Bachelor’s degree required;

  MBA or equivalent post-graduate qualification preferred

  .
• 6–10 years of experience as an

  Executive Assistant, Chief of Staff, or Business Operations Specialist

  .
• Prior exposure to

  project-driven industries

  (construction, interiors, infrastructure, real estate) is highly desirable.
• Proven ability to

  multitask, prioritise, and manage high-pressure situations

  .
• Strong organizational, analytical, and presentation skills.
  
• Excellent

  communication and stakeholder management abilities

  .

professionalism, discretion, and confidentiality