Personal Secretary

Job Responsibility

Support the Chairman's primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently

Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows

Manage communication with employees by liaising with internal and external executives on various projects and tasks

Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

1. Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics

2. Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

3. Manage senior executives travel logistics and activities, including accommodations, transportation, and meals

4. Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database

5. Maintain professionalism and strict confidentiality with all materials

6. Organize team communications and plan events, both internal and off-site

Required skills and qualifications

1. Four or more years of experience in an administrative role reporting directly to upper management

2. Excellent written and verbal communication skills

3. Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

4. Proficiency with office productivity tools and an aptitude for learning new software and systems

5. Flexible team player, willing to adapt to changes and unafraid of challenges

6. Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

1. Secretary will provide high level administrative support to the Chairman.

2. Calendar and meeting management

3. Communication and correspondence

4. Confidentiality

4. Travel Coordination

5. Project Managements

6. Event Co-Ordination

Male candidate (Preferably)